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March 16, 1999
SUBJECT: Award of Bid #F9901-53 for Portable Air Compressors (RTC #99-103)
REPORT IN BRIEF
Approval is requested for the award of a contract to Ingersoll-Rand Company of San Leandro for three portable air compressors for the Department of Public Works Fleet Maintenance Division.
BACKGROUND
The three units are to replace existing equipment which is on the replacement schedule for 1998/99. The portable air compressors are required by the field crew to power various types of equipment. The units will also be useful in aiding the City’s emergency crew during a major disaster.
DISCUSSION
Specifications were prepared by Public Works and Purchasing staff and Invitation for Bids #F9901-53, and eleven local suppliers known to provide this type of equipment were notified that the bid invitation was available via the SunDIAL fax-on-demand feature. Four bids were received which are summarized below:
| Bidder | Total Bid |
| Ingersoll-Rand Company, San Leandro | $39,925 |
| Edward R. Bacon Co., Inc., San Jose | $41,568 |
| Peterson Power System, San Leandro | $42,811 |
| Javelco Equipment Service, Inc., Santa Clara | $44,783 |
Staff recommends acceptance of the low bid.
FISCAL IMPACT
Total cost to the City will be $39,925 (includes sales tax). Funds are available in Public Works Account #020700-5135.
RECOMMENDATION
It is recommended that Council award a contract in the amount of $39,925 to Ingersoll-Rand Company of San Leandro for three portable air compressors and authorize the Purchasing Officer to issue a purchase order to that effect.
Prepared by:
Elaine Wesely
Purchasing Officer
Reviewed by:
Mary Bradley
Director, Finance
Reviewed by:
Marvin Rose
Director, Public Works
Approved by:
Robert S. LaSala
City Manager
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