Approval is requested for the use of contracts initiated by Caltrans and the City and County of Denver, Colorado, with The Dialight Corporation of New Jersey for traffic signal components for the Department of Public Works Traffic Engineering Division; specifically, red and green light emitting diode (LED) traffic signal modules and related items.

When the Citywide LED retrofit project was undertaken two years ago, no changes were made along the VTA Tasman Light Rail Line. At that time, the intersections were under construction which included the modification and rebuilding of traffic signals; and it was decided that the City would return after construction was completed to replace the LEDs.

Replacement of the LEDs along the Tasman Light Rail Line requires the purchase of 85 each 8" red and green LED balls, 115 each 12" red and green LED balls, 115 each 12" red and green LED arrows, and 135 orange pedestrian hands.

Purchasing staff has determined that the least costly and most efficient method of procurement is to "piggyback" on two existing contracts which were competitively bid by public agencies with significantly higher LEDs usage than the City of Sunnyvale.

The first contract is between The Dialight Corporation and Caltrans for 12" red LED balls, 8" red LED balls, 12" red LED arrows, and orange pedestrian hands. The second contract is between The Dialight Corporation and the City and County of Denver, Colorado, for 12" green LED balls, 8" green LED balls, and 12" green LED arrows.

Staff has confirmed that Caltrans and Denver contract pricing for these items is substantially lower than could be obtained through a City of Sunnyvale competitive bid.

Section 2.08.220(b) of the Sunnyvale Municipal Code allows the use of another public entity’s contract provided that the contract was awarded within 12 months of the City’s award, is for identical or nearly identical goods, and resulted from a competitive bid. In this case, all of these conditions are met.

Total cost to the City will be $80,316. Funds are available in Capital Project #819860.

It is recommended that Council authorize the use of contracts initiated by Caltrans and the City and County of Denver, Colorado, with The Dialight Corporation of New Jersey for the procurement of traffic signal components in an amount not to exceed $80,316 for the Department of Public Works Traffic Engineering Division.

Prepared by

Elaine Wesely
Purchasing Officer

Reviewed by

Mary Bradley
Director of Finance

Reviewed by

Marvin Rose
Director of Public Works

Approved by:

Robert S. LaSala
City Manager