Attachment "B"

Policy 7.3.9

SUBJECT: Council Recognition

This policy is designed to establish procedures for formal recognition of outgoing Councilmembers and Mayors, Board and Commission members, and visiting dignitaries.

(1)     City Council

A.Councilmembers: Outgoing Councilmembers will be presented with a plaque commemorating his or her service to the City, and a memento(s) of appreciation selected by the Councilmember. The total cost of the memento(s) shall not exceed $350. Beginning with the Fiscal Year 2000-01, this amount shall be indexed for inflation using the Bureau of Labor Statistics Consumer Price Index for All Items in the Bay Area.

B. Mayor: Councilmembers completing a term as Mayor will be presented with a plaque commemorating his or her service as Mayor, and a memento(s) of appreciation. The total cost of the memento(s) shall not exceed $350. Beginning with the Fiscal Year 2000-01, this amount shall be indexed for inflation using the Bureau of Labor Statistics Consumer Price Index for All Items in the Bay Area.

(2) Boards and Commissions

Appreciation Event: An annual event to recognize the service of all Board and Commission members, as well as citizens serving on special ad-hoc committees, shall be coordinated through the Office of the City Manager. Outgoing Board and Commission members shall receive a certificate of appreciation and a small memento of appreciation. The type of certificates and mementos provided are at the discretion of the Office of the City Manager, and will be suitable for the occasion.

(3) Official City Souvenirs

A. Visiting Dignitaries: The City Council recognizes that gifts to visiting dignitaries are an appropriate method of commemorating certain occasions. At the discretion of the Mayor or City Manager, visiting dignitaries will be presented with an official City souvenir, appropriate to the level of the dignitaries.

B. Councilmembers Visiting Other Jurisdictions: Mayors and Councilmembers who visit dignitaries in other countries and cities on official City business may, at their discretion, present an official City souvenir, appropriate to the level of the dignitary visited.

C. Visiting Groups: Study groups or groups who tour the City may be presented with official City souvenirs, at the discretion of the Office of the City Manager. Councilmembers with requests for souvenirs for specific visiting groups should coordinate such requests through the Office of the City Manager.

D. Requests for Souvenirs: All requests for official City souvenirs will be handled through the Office of the City Manager, and souvenirs will be provided as appropriate.

Report to Council No. 00-096

Approved by City Council on: August 2, 1982

Amended by City Council on: March 28, 2000

Deputy City Clerk Certification: ___________________