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RTC#02-100

March 26, 2002

SUBJECT:

Award of Bid No. F0202-41 to Provide Slurry Seal for the Routine Maintenance of Selected Streets (RTC#02-100)

REPORT IN BRIEF

Approval is requested for the award of a contract to Graham Contractors, Inc., of San Jose to provide slurry seal for selected Sunnyvale streets for the Department of Public Works Project Administration Division (Project #ST-02/01-02).

BACKGROUND

Each year, streets are selected within the boundaries of the City of Sunnyvale to be coated with slurry seal as a routine maintenance project. This year's project includes 4,881,070 square feet of coating.

Historically, this work has been outsourced through a competitive bidding process.

DISCUSSION

Bid specifications were prepared by Public Works and Purchasing staff. The Notice Inviting Bids was published in The Sun on February 20, 2002. The bid package was distributed to Bay Area Builders Exchanges and broadcast to potential contractors through the DemandStar by Onvia procurement network. Eleven contractors requested bid documents.

Sealed bids were publicly opened on March 6, 2002. Six responsive bids were received.

Bidders

Total Bid

 

 

Engineer's Estimate

$300,000

Graham Contractors, Inc., of San Jose

$219,160

Bond Blacktop, Inc., of Union City

$236,732

California Pavement Maintenance Co., Inc., of Sacramento

$262,602

American Asphalt Repair & Resurfacing Co., Inc., of Hayward

$286,519

Valley Slurry Seal Co. of West Sacramento

$296,281

Intermountain Slurry Seal, Inc., of Watsonville

$327,032

Staff recommends acceptance of the bid from Graham Contractors, Inc., the lowest responsive and responsible bidder.

A determination was made that this project will have no significant effect on the environment in accordance with CEQA guidelines for categorically exempt projects.

FISCAL IMPACT

Project costs include:

Construction

$219,160

Contingency (15% of construction cost)

$32,874

Total cost

$252,034

Funds for this project are available in Capital Project Account #115534-Slurry Seal.

RECOMMENDATION

It is recommended that Council:

  1. Award a contract in the amount of $219,160 to Graham Contractors, Inc., of San Jose for the application of slurry seal on various Sunnyvale streets; and
  2. Approve a contingency in the amount of $32,874.

Prepared by:
Elaine Wesely
Purchasing Officer

Reviewed by:
Mary J. Bradley
Director, Finance

Marvin Rose
Director, Public Works

Approved by:
Robert S. LaSala
City Manager

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