Mayor Frederik M. Fowler
Vice Mayor Julia Miller
Councilmember Manuel Valerio
Councilmember Pat Vorreiter
Councilmember Jack Walker
Councilmember Tim Risch
Councilmember John Howe

List of Claims and Bills Approved for Payment by the City Manager (No. 091 )

Staff Recommendation: Approve the list of bills.

Budget Modification No.28 to Cover Animal Shelter Services Costs

Rejection of Bid No. F0202-47 for Modification to the Power Generation Facility Drain Lines at the Water Pollution Control Plant

Staff Recommendation: Reject the bid received from D.W. Nicholson Corporation for the Power Generation Facility Waste Heat Exchanger Drain Reroute Project (Project #PR-95-02(I)) and authorize staff to rebid this project at a later date.

Authorization to Purchase Six Police Patrol Sedans Using a State of California Contract (#F0204-59)

Mary Bradley, Finance Director, presented the staff report. She clarified the sixth car is in addition to the fleet. A vehicle was diverted for use by the bomb sniffing canine project. Modifications were made to the police patrol sedan to accommodate the dog. The replacement funds in fleet will pay for five of the vehicles and money appropriated in the budget modification through asset forfeiture will pay for the sixth vehicle.

Motion by Vice Mayor Miller, seconded by Councilmember Howe, to authorize the use of a contract initiated by the State of California Department of General Services Procurement Division and award a contract in the amount of $151,787 to Downtown Ford Sales for six police patrol sedans. The motion carried unanimously.

Award of Contract for Repairs to the City-owned Downtown Parking Structure (#F0204-60)

Staff Recommendation: Award a contract in the amount of $270,437 to AWT, Inc., of San Carlos for repairs to the Town Center Mall Parking Structure (Base Bid and Additive Alternates); and approve a construction contingency in the amount of $27,044.

Increase in Authorized Expenditures and Extension of Contract for the Management of the Fair Oaks Industrial Complex (F0204-61)

Elaine Wesely, Purchasing Officer, presented a brief staff report.

Councilmember Risch clarified that the original scope of the contract had not changed but represents more business as a result of more lease negotiations.

Mayor Fowler noted that the future use of the property has been identified in the ten-year plan as a park site.

Motion by Councilmember Risch, and seconded by Councilmember Howe, to authorize a $20,000 increase in authorized expenditures under an existing contract with Willis and Company, Inc. for the Fair Oaks Industrial Complex; and extend the existing contract through June 30, 2004, at a cost not to exceed $120,000 for the two-year extension. The motion carried unanimously.

Award of Request for Proposals No. F0202-42 for Temporary Personnel Placement Services

Staff Recommendation: Award a three-year contract (with an option to extend for two additional two-year periods) to Randstad US, LP, for temporary personnel placement services.

Award of Contract for Two Emergency Rapid Response Vehicles (F0204-62)

Amendment to Salary Resolution: Unclassified Casual, Seasonal, Special Project, and Recreation Employment

Staff Recommendation: Amend the Salary Resolution.

RESOLUTION NO. 123-02: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUNNYVALE AMENDING RESOLUTION NO. 158.01, THE CITY'S SALARY RESOLUTION, BY REVISING THE TEXT AND PAY SCHEDULES FOR CATEGORIES H AND I CLASSIFICATIONS

Declaring a Vacancy on the Housing and Human Services Commission

Staff Recommendation: Declare Mr. Loyd's position vacant.

RTC 02-123

Child Care Advisory Board Transition Plan

Staff Recommendation: Approve the proposed CCAB transition plan.

Acceptance of Improvements – Cypress Avenue and Madrone Avenue Water Main Replacement

Staff Recommendation: Accept, by resolution, the project as complete and satisfactory.

Proposed FY2002/2003 Utility Rates for Water, Wastewater and Solid Waste

Tim Kirby, Revenue Systems Supervisor, presented the staff report. He outlined the recommended increases in revenue requirement for each Utility Enterprise Fund as follows:

• Wastewater Management Fund 4.0%
• Water Supply and Distribution Fund 4.5%
• Solid Waste Management Fund 4.5%

Rates will be effective upon adoption of the Rate Resolution and appear on utility bills on or after July 1, 2002. He noted that, even with the rate changes, Sunnyvale residents enjoy utility rates that are 31% lower than the average of the surrounding communities. Commercial customers also enjoy rates that are, on average, lower than surrounding communities. The proposed utility rate changes reflect the cost of operations and are recommended to maintain high quality service, meet state and federal environmental requirements and maintain the funds in a sound financial condition.

Vice Mayor Miller suggested that a flyer be inserted into utility bills to notify the citizens of the rate adjustments. She inquired if the fluoridation of the San Francisco Water District (Hetch Hetchy), which supplies 42% of Sunnyvale's water, affects the rates.

Director Rose responded that it did not affect our rates.

Mayor Fowler opened the Public Hearing at 8:08 p.m., and there being no public comment, closed the Public Hearing.

Motion by Vice Mayor Miller, and seconded by Councilmember Risch, to adopt the resolution establishing the water, solid waste and wastewater rates. The motion carried unanimously.

RESOLUTION NO. 125-02: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUNNYVALE ESTABLISHING RATES AND CHARGES FOR WATER, WASTEWATER AND SOLID WASTE COLLECTION AND DISPOSAL SERVICES FOR FISCAL YEAR 2002/2003 AND REPEALING ALL RESOLUTIONS OR PORTIONS THEREOF INCONSISTENT HEREWITH

RTC 02-145

Parking Lot Landscaping Guidelines

Erin Walters, Associate Planner, assisted by Leonard Dunn, Urban Landscape Supervisor, presented the staff report and answered questions posed by Council. Discussion touched on the process of monitoring the parking areas to guarantee that the landscaping is being maintained to provide safe areas.

Councilmember Risch asked what provisions are in place for removing trees that become a nuisance in terms of shading or droppings.

Ms. Walters responded that tree removal permits are granted to owners on a case by case basis.

Vice Mayor Miller expressed concerns about trees that are covering signs or obstructing views. How are the guidelines enforced?

Mr. Dunn stated that the City has a five-year review process to assure that the 50% shade coverage requirement is met and the owners are maintaining them by pruning.

In response to Councilmember Valerio, Ms. Walters stated that shading ordinance has been in effect since November, when it was adopted. The guidelines are a tool to aid developers design parking lots. Any project that has come forward since November is subject to the ordinance.

Yolanda Brown, Planning Commission Chair, and Dave Simons, Planning Commission Vice Chair, offered comments on behalf of the Planning Commission. They reported that the Planning Commission endorsed the staff recommendations. The Commission approved the plan on split vote of 4-2. The two Commissioners who dissented felt there should be some editing and formatting changes.

Mayor Fowler opened the Public Hearing at 8:25 p.m. and there being no public comments closed the Public Hearing.

Motion by Councilmember Risch, and seconded by Councilmember Howe, to approve the Parking Lot Landscaping Guidelines. The motion carried unanimously.

Proposed Street Renaming Process

Fred Bell, Principal Planner, presented the staff report. The report proposed a processing strategy for renaming public and private streets, and fees for future renaming applications.

Councilmember Vorreiter would like for guidelines to be developed for Council to use when considering requests.

Vice Mayor Miller inquired what the proposed fees will be and noted the disparity between the fees for private and public streets.

Mr. Bell responded they are tied to existing fees that vary from year to year. He explained that public streets require more extensive outreach and have more far-reaching effects on maps and Geographic Information Systems (GIS) costs.

Motion by Vice Mayor Miller to approve the street rename policy and direct staff to develop criteria for Council to use prior to evaluating a request for street renaming. The motion carried unanimously.

Pre-appeal of Planning Commission Hearing of May 13, 2002 and Administrative Hearing of May 15, 2002