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April 16, 2002
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SUBJECT: |
Award of Bid No. F0202-45 for Conway Road Improvements (RTC#02-126) |
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REPORT IN BRIEF |
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Approval is requested for the award of a contract to Top Grade Construction, Inc., of Livermore for Conway Road improvements for the Department of Public Works Project Administration Division (Project #ST-98/03-99). |
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BACKGROUND |
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On July 18, 2000, the City Council established the Conway Road Improvements District to facilitate public utility and private roadway improvements to Conway Road which serves eleven single-family residences. This project provides for site improvements, including sanitary sewer/storm drain upgrades, gutter installation, street improvements (grading and pavement) and the addition of street lighting. |
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DISCUSSION |
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Bid specifications were prepared by Public Works and Purchasing staff. The bid was structured so that the base bid included all site improvements to Conway Road, and an additive alternate included curb/gutter and street improvements on 132 linear feet of Hollenbeck Avenue North where it intersects Conway Road. The Notice Inviting Bids was published in The Sun on March 6, 2002. The bid package was distributed to Bay Area Builders Exchanges and broadcast to potential contractors through the DemandStar by Onvia public procurement network. Twenty contractors requested bid documents. |
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Sealed bids were publicly opened on March 27, 2002. Four responsive bids were received. |
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Bidders |
Base Bid |
Additive Alternate |
Total Bid |
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Engineer's Estimate |
$173,000 |
______ |
______ |
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Top Grade Construction, Inc., of Livermore |
$147,700 |
$9,800 |
$157,500 |
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Fanfa, Inc., of San Lorenzo |
$191,772 |
$25,647 |
$217,419 |
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Wattis Construction Co., Inc., of San Jose |
$266,050 |
$36,125 |
$302,175 |
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Sposeto Engineering, Inc., of San Jose |
$288,200 |
$40,077 |
$328,277 |
Staff recommends acceptance of the base bid and additive alternate from Top Grade Construction, Inc., the lowest responsive and responsible bidder.
A determination was made that this project will have no significant effect on the environment in accordance with CEQA guidelines for categorically exempt projects.
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FISCAL IMPACT |
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Project costs include: |
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Construction (base bid and additive alternate) |
$157,500 |
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Contingency (15% of construction cost) |
$23,625 |
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Total cost |
$181,125 |
Funds are available in Capital Project #821900 - Conway Road Improvement Project. The Capital Projects Fund will receive a transfer from the General Fund for the project costs, which will be repaid by the property owners after final completion--either through a cash payment from each property owner or through a special assessment on each parcel.
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RECOMMENDATION |
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It is recommended that Council: |
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1. |
Award a contract in the amount of $157,500 to Top Grade Construction, Inc., of Livermore for Conway Road improvements (base bid and additive alternate); and |
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2. |
Approve a contingency in the amount of $23,625. |
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Prepared by: |
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Reviewed by:
Marvin Rose |
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Approved by: |
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