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RTC#02-134

APRIL 16, 2002

SUBJECT:

REQUESTED ADJUSTMENT TO COUNCILMEMBER’S TRAVEL BUDGET

REPORT IN BRIEF

Vice Mayor Miller requests that Council approve a budget adjustment in the amount of $2,500 in the Councilmember’s FY 2001/02 travel budget. Vice Mayor Miller recommends approval of the budget adjustment.

Mayor Fowler requests that Council approve a budget adjustment in the amount of $2,800 in the Mayor's FY 2001/02 travel budget. Mayor Fowler recommends approval of the budget adjustment.

EXISTING POLICY

Council Policy 7.3.12: It is not always possible to anticipate all the future plans of every organization or group. As such, the adopted travel budget can be amended during the fiscal year by approval of the City Council at a public meeting.

DISCUSSION

In this fiscal year, the Vice Mayor’s travel budget was originally allocated $6,701.18. On February 12, 2002 Council approved an additional $3,000 due to unanticipated travel requirements relating to her duties on the National League of Cities Human Development Steering Committee and attendance at the two U.S Conference of Mayor's meetings.

Vice Mayor Miller is requesting a budget adjustment to meet unanticipated expenses through the end of the fiscal year related to her current year's extensive Intergovernmental Government Assignments, including the appointment to serve as the 2nd Vice President of the Peninsula Division of the League of California Cities, as well as legislative advocacy trips she makes in her leadership role in her IGR assignments.

Mayor Fowler is requesting a budget adjustment to meet unanticipated expenses for attending legislative advocacy meetings and attendance at both the winter and summer U.S Conference of Mayors.

At this time, Council is requested to approve budget adjustments for a total of $5,300 for their individual travel budgets.

FISCAL IMPACT

This budget adjustment is to Mayor Fowler and Vice Mayor Miller’s travel budgets. At this time, it appears that the overall program budget can absorb this increase without a formal program budget modification.

PUBLIC CONTACT

Public contact was made through posting of the Council agenda on the City’s official notice bulletin board, posting of the agenda and report on the City’s web page, and the availability of the report in the Library and the City Clerk’s Office.

ALTERNATIVES

  1. Approve the budget adjustment in the amount of $2,800 for Mayor Fowler.
  2. Approve the budget adjustment in the amount of $2,500 for Vice Mayor Miller.
  3. Do not approve the budget adjustments for Mayor Fowler or Vice Mayor Miller.

RECOMMENDATION

Mayor Fowler and Vice Mayor Miller recommend Alternatives #1 and 2.

Prepared by:
Susan Kitchens
City Clerk

Reviewed by:
Amy Chan
Assistant City Manager

Approved by:
Robert S. LaSala
City Manager

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