RTC#02-230

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RTC#02-230 June 11, 2002

SUBJECT:

Award of Bid No. F0205-65 for Traffic Signal Reconstruction at the Evelyn Avenue/Frances Street Intersection (RTC#02-230)

REPORT IN BRIEF
Approval is requested for the award of a contract to Tennyson Electric, Inc., of Livermore for traffic signal reconstruction at the Evelyn Avenue/Frances Street intersection for the Department of Public Works Project Administration Division (Project No. TR-01/02-03).

BACKGROUND
The traffic signal at the intersection of Evelyn Avenue and Frances Street was originally installed in September 1970. The existing signal control equipment is obsolete and incompatible with current City equipment. In addition, the existing signal will not accommodate anticipated changes in traffic access caused by the construction of the Multimodal Transit Station and the Downtown Redevelopment Project. Staff has designed a new traffic signal system in compliance with the recently- approved Sunnyvale Downtown Streetscape Specifications and Details, including energy saving light emitting diode (LED) signal indicators, non-obtrusive video detection equipment and pedestrian-friendly signals.

DISCUSSION
Bid specifications were prepared by Public Works and Purchasing staff. The Notice Inviting Bids was published in The Sun on May 15, 2002. The bid package was distributed to Bay Area Builders Exchanges and broadcast to potential contractors through the DemandStar by Onvia public procurement network. Nine contractors requested bid documents. Sealed bids were publicly opened on May 29, 2002. Two responsive bids were received.
Bidder				Base Bid		Additive Alternate	Total
Engineer's Estimate				_____		_____	$350,000
Tennyson Electric, Inc., of Livermore				$258,500		$28,800	$287,300
Steve Lacki Electrical Construction of Capitola				$354,400		$9,800	$364,200
The base bid includes construction and installation of the new signal and abandonment of the old. The additive alternate includes sidewalk and street light replacement adjacent to the new signal. Staff recommends acceptance of the base bid and additive alternate from Tennyson Electric, Inc., the lowest responsive and responsible bidder. A determination was made that this project will have no significant effect on the environment in accordance with the CEQA guidelines for categorically exempt projects.

FISCAL IMPACT
Project costs include:
1.			Construction (base bid and additive alternate)		$287,300
2.			Contingency (15% of construction cost		$43,095
			Total cost		$330,395
Funds are available in Infrastructure Project #822210 - Evelyn Avenue and Frances Street Traffic Signal.

RECOMMENDATION
It is recommended that Council:
1.	Award a contract in the amount of $287,300 (base bid and additive alternate) to Tennyson Electric, Inc., for traffic signal reconstruction at the Evelyn Avenue/Frances Street intersection; and
2.		Approve a contingency in the amount of $43,095.

Prepared by:
Elaine Wesely
Purchasing Officer

Reviewed by:
Mary J. Bradley
Director, Finance

Marvin Rose
Director, Public Works

Approved by:
Robert S. LaSala
City Manager

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