REPORT IN BRIEF

Approval is requested for the award of a one year contract to Motorola, Inc., of Van Nuys for the maintenance of the City’s radio communications system for the Information Technology Department.

BACKGROUND

The City’s radio communications system consists of two components:

On June 19, 2001, Council awarded a contract to Motorola (RTC #01-211) to replace the aging non-emergency communications system, a project that was completed by the end of calendar year 2001, with some components still being under manufacturer’s warranty. The emergency communications system was replaced in 1999, and all equipment has come off manufacturer’s warranty and is included in the recommended maintenance contract.

DISCUSSION

Section 2.08.070(b) of the Sunnyvale Municipal Code exempts from competitive bidding those situations where the solicitation of bids would be impractical, unavailing or impossible. Soliciting bids for maintenance of the City’s radio communications system would be impossible. Much of the equipment and interface systems used in both systems is proprietary Motorola technology, and support is available only through Motorola.

FISCAL IMPACT

Total cost to the City for a one year maintenance contract will not exceed $144,265. This cost includes equipment coming off manufacturer’s warranty during contract period.

Funds are available in various Information Technology Accounts.

RECOMMENDATION

It is recommended that Council award a one-year contract in an amount not to exceed $144,265 to Motorola, Inc., for the maintenance of the City’s radio communications system.

Prepared by:

Elaine Wesely
Purchasing Officer

Reviewed by:

Mary J. Bradley
Director, Finance

Reviewed by:

Shawn Hernandez
Director, Information Technology

Approved by:

Robert S. LaSala
City Manager

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