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June 25, 2002
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SUBJECT: |
Award of Bid #F0205-69 for the Installation of Bike Lanes on Caribbean Drive and Arques Avenue (RTC#02-262) |
REPORT IN BRIEF
Approval is requested for the award of a contract to Linear Options, Inc., of Menlo Park for the Caribbean Drive and Arques Avenue Bike Lane Project for the Public Works Project Administration Division (Project #TR-00/02-02).
BACKGROUND
This project involves the installation of bike lanes along approximately 8,200 feet of Caribbean Drive from First Avenue/Bordeaux Drive to Moffett Park Drive and along approximately 6,430 feet of Arques Avenue from Santa Ana Court to Oakmead Parkway. The work consists of removing existing pavement markings, installing new traffic and bike lane striping and signage in both directions of the roadway.
DISCUSSION
Bid specifications were prepared by Public Works and Purchasing staff. The Notice Inviting Bids was published in The Sun on May 22, 2002. The bid package was distributed to Bay Area Builders Exchanges and broadcast to potential contractors through the DemandStar by Onvia public procurement network. Seven contractors requested bid documents. Sealed bids were publicly opened on June 5, 2002. Two responsive bids were received.
Bidder Caribbean Drive Arques Avenue Total Bid Engineer's Estimate $100,000 $100,000 $200,000 Linear Options, Inc., of Menlo Park $52,236 $54,050 $106,286 Chrisp Company of Fremont $56,803 $56,300 $113,103 Staff recommends acceptance of the bid from Linear Options, Inc., the lowest responsive and responsible bidder.
A determination was made that this project will have no significant effect on the environment in accordance with CEQA guidelines for categorically exempt projects.
FISCAL IMPACT
Project costs include: Construction $106,286 Contingency (15% of construction costs) 15,944 Total cost $122,230 This project is funded through two Air Quality Grants. Funds are available in Capital Projects #821490 - Caribbean Drive Bike Lanes and #821550 - Arques Avenue Bike Lanes as follows:
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Project No. |
Bid Amount |
Contingency |
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821490 |
$52,236 |
$7,836 |
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821550 |
$54,050 |
$8,108 |
RECOMMENDATION
It is recommended that Council: 1. Award a contract in the amount of $106,286 for the Caribbean Drive and Arques Avenue Bicycle Lane Project in substantially the same format as the attached draft contract; and 2. Approve a contingency in the amount of $15,944.
Prepared by:
Elaine Wesely
Purchasing Officer
Reviewed by:
Mary J. Bradley
Director, Finance
Reviewed by:
Marvin Rose
Director, Public Works
Approved by:
Robert S. LaSala
City Manager
Attachment
A. Draft General Construction Contract
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