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RTC#02-293

July 23, 2002

SUBJECT:

Award of Request for Proposals No. F0203-49 for Traffic Signal Coordination on Mathilda, Maude and Fair Oaks Avenues (RTC#02-293)

REPORT IN BRIEF

Approval is requested for the award of two contracts for Traffic Signal Coordination Design for the Department of Public Works Traffic Engineering Division (Project #TR-01/01-02): one to TransCore of Murray, Utah, for the Mathilda/Maude Avenue Project and a second to BiTrans Systems, Inc., of Sacramento for the Fair Oaks Avenue Project.

BACKGROUND

The traffic signal coordination equipment on Mathilda Avenue and Fair Oaks Avenue was originally installed in the early 1980s and has reached the end of its useful life. The equipment manufacturer is no longer in business, and staff has encountered numerous problems with system operation. Obtaining parts to replace failing components has also been difficult.

In October 1999, staff received a grant from the Transportation Fund for Clean Air (TFCA) to replace the existing coordination system on major arterials within Sunnyvale with a state-of-the-art Adaptive Traffic Signal Coordination System.

Adaptive traffic signal coordination will allow timing for traffic conditions on a cycle-by-cycle basis, based on ongoing monitoring of traffic flow. This will reduce traffic delays on sidestreets and improve traffic signal coordination for vehicles on main streets.

DISCUSSION

Request for Proposals (RFP) specifications were developed by Traffic Engineering and Purchasing staff. The City's requirements were separated into two projects:

Project 1 -

A 1.5-mile segment of Mathilda and Maude Avenues (ten signalized intersections on Mathilda; four on Maude): Furnish and install an adaptive traffic signal system at the fourteen intersections, including all software, Traffic Management Center (TMC) hardware, two laptop computers for field staff and hardware upgrades to the existing traffic controller cabinets.

Project 2 -

A 1.5-mile segment of Fair Oaks Avenue (eleven signalized intersections): Furnish and install an adaptive traffic signal system at the eleven intersections, including all software, Traffic Management Center (TMC) hardware and hardware upgrades to the existing traffic controller cabinets.

Request for Proposals No. F0203-49 was distributed to six adaptive traffic system integrators. Four proposals were received.

Proposer

Software Proposed

Project 1
(Mathilda/Maude)

Project 2
(Fair Oaks)

Grand Total

 

 

 

 

 

BiTrans Systems, Inc., of Sacramento

QuicNet 4

$186,500

$129,000

$315,500

Western Pacific Signal of San Leandro

Street Wise ATMS

$184,500

$165,760

$350,260

TransCore of Murray, Utah

SCATS

$370,000

No Bid

$370,000

Eagle Traffic Control Systems of Austin, Texas

SCOOT/ACTRA

$484,390

$473,050

$957,440

A City proposal review team extensively evaluated all proposals.

Based on traffic volumes and the nature of traffic conditions on Mathilda Avenue, staff determined that a field-proven and widely implemented system would be the best choice for implementation on Mathilda and Maude Avenues. TransCore was selected because of its proven reliability, deployment at numerous locations around the United States, and ability to function with minimal modification of the City's existing signal control hardware.

For the Fair Oaks project, due to the lower traffic volumes, staff determined that a less field-proven and less expensive system could be implemented. BiTrans was selected since the City is currently implementing the BiTrans QuicNet Advanced Traffic Management System (ATMS). This system has not been field deployed yet, but the City has had a good working relationship with the company. This system is also able to function with the City's existing traffic signal control hardware with only minimal changes.

FISCAL IMPACT

Project costs include:

Project 1 (Mathilda/Maude)

$370,000

Project 2 (Fair Oaks)

$129,000

Total cost

$499,000

Funds are available in Public Works Infrastructure Projects 820160-Mathilda Avenue Traffic Signal Controller Replacement and 820161-Central Sunnyvale Arterial Management. Funding is being provided by a Transportation Fund for Clean Air (TFCA) grant.

RECOMMENDATION

It is recommended that Council award two contracts for Adaptive Traffic Signal Coordination Design Services in substantially the same form as the attached drafts:

1.

A contract to TransCore for the Mathilda and Maude Avenues Project in an amount not to exceed $370,000; and

2.

A contract to BiTrans System, Inc., for the Fair Oaks Avenue Project in an amount not to exceed $129,000.

Prepared by:
Elaine Wesely
Purchasing Officer

Reviewed by:
Mary J. Bradley
Director, Finance

Marvin Rose
Director, Public Works

Approved by:
Robert S. LaSala
City Manager

Attachment:

A. Draft Consultant Service Agreements - Bi Tran System
B. Draft Consultant Service Agreements - Transcore

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