INFORMATION ITEM
COUNCIL DIRECTIONS TO STAFF
|
Date Assigned |
Directive/Action |
Dept. |
Date Completed |
|
11/13/01 |
Public Safety to intensify enforcement efforts at the parks for a limited time (will commence after Daylight Savings Time) Action: Projected date of report is late summer |
DPS |
|
|
3/26/02 |
Explore emerging digital technology and report on how to expand the number of producers utilizing new technology Action: Report during the fourth quarter of 2002 calendar year. |
ITD |
|
|
6/11/02 |
Report on the effectiveness of the Canary Avenue traffic calming plan after one year |
PWD |
|
|
6/25/02 |
In the future break out the Redevelopment Agency debt service to show more detail. |
FIN |
|
|
7/16/02 |
Staff to work with developers to identify commercial sites and bicycle and pedestrian linkages to the residential development in the area of SR 237, Lawrence Expressway and Hwy 101 |
CDD |
|
|
7/16/02 |
The City Manager and the City Attorney to make a joint presentation to Council at a Study Session regarding management practices relating to Section 1305 of the City Charter - Budget Appropriations. Action: Study Session scheduled for November 12 |
OCM OCA |
|
|
7/23/02 |
Identify a date for the Budget Appropriation Study Session for either September 24 or October 8 Action: Study Session scheduled for September 24 |
OCM |
|
|
7/23/02 |
Come back with recommendations on dealing with privacy related to grade separations for both single and two-story homes |
CDD |
|
|
7/23/02 |
Submit the final draft of the Single Family Home Design Techniques, with amendments and corrections to Council as an Information Item and post on the City's website. |
CDD |
|
| 8/13/02 | Staff to report on the best mechanism for conducting outreach efforts regarding maintenance for smoking debris |
PWD CDD |
|
| 8/13/02 | Vice Mayor Miller requested that staff organize a neighborhood meeting for residents affected by the Mathilda Avenue/Caltrain Bridge Improvement Project | PWD | |
| 8/20/02 |
Director of Public Safety and Mayor to send a
letter to courier companies regarding adhering
to speed limits and stop signs within mobile home parks
Action: Letter sent to Mobile Home Park Managers requesting information about incidents on August 29. |
DPS | |
| 8/20/02 | Evaluate and report back to Council on the feasibility of implementing the electronic mail program before the website redesign is complete | IT | |
| 8/20/02 | City Manager to investigate the accuracy of DPS traffic reporting | OCM | |
| 8/20/02 | Reschedule the VTA Transportation and Land Use Guidelines Study Session to an earlier date | PWD | |
| 8/20/02 | Agendize a Resolution in support of holding the 2012 Olympic Games in the Bay Area | P&R | |
| 8/20/02 | Councilmember Howe requested a meeting with the City Manager to discuss massage parlors and hostess bars. | OCM | |
| 8/27/02 | Bring additional information back regarding the Fire Code regulations at the time of the Public Hearing | DPS | |
| 8/27/02 | Revisit the City's energy conservation policy in March 2002 | P&R | |
| 9/17/02 | Work with Leadership Sunnyvale to present a joint recommendation regarding offering leadership training opportunities in Sunnyvale. Keep Vice Mayor informed about discussions | OCM | |
| 9/17/02 | Staff to identify more community groups and individuals to be included in the Stakeholders Group and staff to distribute a list of the Stakeholders before the first meeting. | PWD |
|
COMPLETED ITEMS |
|||
|
11/27/01 |
Public Works to investigate potholes on Hollenbeck Action: Public Works identified and repaired potholes |
PWD |
11/30/01 |
|
11/27/01 |
Place an item on 12/11/01 agenda to name the new facility for senior adult citizens Action: Council voted to name the facility "Sunnyvale Senior Center" |
P&R |
12/11/01 |
|
12/11/01 |
Investigate transit opportunities and subsidized cab program for seniors Action: Local Transit Expansion Study presented to Council This has been added to the New Study Issues Workshop scheduled for December 2002 |
PWD |
1/29/02 |
|
12/17/01 |
HR to report on number of workers comp cases during FY 2000/2001 Action: Memo from HR reported 470 cases at a cost of $2,950,377. |
HR |
1/8/02
|
|
12/17/01 |
City Attorney to write opinion on auto dealer double parking on El Camino to off-load vehicles Action: Memo from City Attorney citing Vehicle Code Sec 22502. Reasonable necessity to accomplish loading or unloading. Code is silent on double parking. |
OCA |
1/7/02 |
|
1/08/02 |
City Attorney to review the AT&T Franchise agreement and write an opinion regarding AT&T's recently mailed notice Action: Memo from City Attorney noting that Federal law does not address the method of dispute resolution between cable providers and subscribers. |
OCA |
1/15/02 |
|
1/08/02 |
Place an item on the 1/15/02 agenda to discuss the DOJ request to assist in interviewing certain named citizens Action: Council voted to participate in interviewing process as requested by DOJ |
DPS |
1/15/02 |
|
1/08/02 |
Director of Public Works assess the traffic signalization at the intersections of Hendy and Sunnyvale and Evelyn and Sunnyvale Action: Memo from PW Director notes that operations are appropriate. Certain movements are "held" to limit congestion and avoid conflict with the railroad. |
PWD |
1/16/02 |
|
1/15/02 |
Director of Community Development to write a memo on the status of the Juniper Network Project (Traffic report, EIR and schedule) Action: Memo from CDD and PW stating a March release date of the EIR for public review |
CDD |
1/17/02 |
|
1/15/02 |
Identify the location of "The Gate" on the Bay Trail Action: Memo from P&R Director Walker on location and related queries |
P&R |
2/20/02 |
|
2/12/02 |
Identify the timing for awarding the bid for the Senior Center and ground breaking. Action: Email from City Manager stating the objective is to award a contract on March 19 |
P&R |
2/21/02 |
|
2/12/02 |
Determine when the left turn lane from El Camino into the Borders complex will be open Action: Memo from PW Director states the accessibility to this lane is scheduled for the end of March |
PWD |
2/21/02 |
|
11/27/01 |
Prepare an RTC on the school traffic concerns promulgated by The Partnership Concept with Cupertino Union School District Action: Memo states that parking and circulation operations at he CUSD Stocklmeir facility are adequate and the JFK Center is in compliance with its use permit. |
PWD |
3/1/02
|
|
12/11/01 |
IT to assess wireless text communication technology to aid Councilmembers Action: Council approved technology allowance for Councilmembers |
IT |
3/19/02 |
|
2/26/02 |
Research Legislative Action Policy regarding support of term limits Action: Memo from Assistant City Manager noting the policy was deleted at the December 1998 Study Issues workshop based on the fact that limits were placed into State law. |
OCM |
3/19/02 |
|
11/13/01 |
Schedule a Public Hearing on Emergency Medical Services Action: Study Session held on March 26 |
DPS |
3/26/02 |
|
1/15/02 |
Director of Community Development to write a memo outlining the implications that the Juniper Network Project will have on the Moffett Park Plan Action: Memo from CDD Director identifies 5 areas affected by the project: staff time diverted from the Specific Plan, appears to give one business priority over others, loss of one of Moffett Park's strongest supporters, value of developing the Moffett Park Specific Plan reduced, and other property owners/developers may consider the Plan as less significant. |
CDD |
1/27/02 |
|
12/11/01 |
Conduct a second Study Session, re: Emergency Medical Services, to further explore areas. Agenda to be approved by Council Action: Scheduled for March 26th |
DPS |
3/26/02 |
|
2/12/02 |
Work with the owners and tenant to prepare a landscape maintenance plan for P.F.Changs Action: Memo from CDD with the landscape plan attached |
CDD |
4/19/02 |
|
3/26/02 |
Councilmember Howe requested detailed minutes of Planning Commission meeting that Verizon application was considered Action: Provided the minutes |
OCM/CDD |
4/10/02 |
|
3/26/02 |
Vice Miller requested statistics on the number of auto burglaries and thefts in the city Action: Memo from DPS crime analysis unit charting the statistics of auto burglaries and larceny from 1997 to present. Second Action: Memo with additional Statistics noting the measure for the overall crime rate |
DPS |
4/4/02
4/23/02 |
|
3/26/02 |
Provide information only item to City Council reporting external customer satisfaction survey results for code enforcement for each designated neighborhood service area |
OCM |
4/25/02 |
|
4/23/02 |
Investigate why the lights on Murphy Street are out on intermittently Action: E-mail from Public Works Director noting that the lights had been repaired |
PWD |
4/25/02 |
|
11/13/01 |
Develop guidelines for parking lot design and shading for Council approval Action: Scheduled for April 23rd Council Agenda |
CDD |
4/30/02 |
|
2/12/02 |
Explore a policy to establish a process for renaming streets Action: Approved the street rename policy |
CDD |
4/30/02 |
|
3/19/02 |
Provide Council a review of the City's new parking lot tree canopy/shading requirements and their relationship to the new Senior Center project Action: RTC 02-137 Information item |
P&R |
4/23/02 |
|
4/23/02 |
Prepare a memo to Council analyzing the cost savings enjoyed by turning off water fountains at parks and consider rotating this between the City's parks Action: Memo from P&R director |
P&R |
P&R memo |
|
4/23/02 |
Prepare a letter for the Mayor/Vice Mayor to the owner of the Honduras Restaurant Action: Letter from Mayor |
OCM |
Marlen |
|
3/19/02 |
Investigate concerns regarding pedestrian safety in downtown construction areas Action: Memo from the Transportation & Traffic Manager outlining the mitigation measures taken to accommodate pedestrians in the downtown area. |
PW |
4/29/02 |
|
5/7/02 |
Directed staff to explore funding opportunities at the level of participation, requested by the City of Cupertino, in the Mary Avenue Footbridge Project Action: Submitted as part of the budget proposal |
CDD |
5/7/02 |
|
4/23/02 |
Assure that telephone line for citizens inquires be answered in CDD Action: Memo from PWD noting that telephones lines are covered |
CDD |
5/8/02 |
|
4/30/02 |
To insure the safety of pedestrians, enforce the Parking Lot Landscape Standards at the Cherry Orchard (olive trees) Action: site inspection by Code Enforcement Manger found no apparent olives on the ground or on the trees. |
CDD |
5/8/02 |
|
4/16/02 |
Schedule a Joint Study Session with BPAC for briefing on the Mary Avenue Bicycle Pedestrian Footbridge project with presentation by Cupertino project consultant Action: Presentation by Cupertino Public Works Director at Council meeting |
PWD |
5/7/02 |
|
5/14/02 |
Assure that agenda packets have clearly marked attachments with the items more effectively separated within the binder. Action: Memo to RTC liaisons |
ALL |
5/15/02 |
|
5/14/02 |
Staff to prepare a budget estimate regarding Council travel for the budget workshop Action: Estimate prepared and distributed to Council |
OCM |
5/21/02 |
|
4/30/02 |
Consider modifications to allow the water be turned on in ornamental pond at Serra Park Action: Memo from P&R regarding the status of water in the ornamental pond |
P&R |
5/20/02 5/23/02 |
|
3/26/02 |
Vice Mayor Miller requested a quarterly report of chronic code violations Action: Quarterly report from Neighborhood Preservation Manager |
CDD |
5/6/02 |
|
5/14/02 |
Agendize a general discussion on the Community Academy and possible interaction with Leadership Sunnyvale Action: Councilmember Howe does not wish to agendize the item after review with the City Manger |
OCM |
5/21/02 |
|
4/30/02 |
Develop criteria for Council to use when considering a request to rename a street Action: Council approved criteria |
CDD |
6/4/02 |
|
3/26/02 |
Community Development Director to prepare a presentation on the appeal process and present it to Council Action: Presented the report to Council |
CDD |
6/4/02 |
|
6/4/02 |
Report on the program goals, measures of success and the duration regarding the pilot project for Neighborhood Preservation in Lakewood Village. Action: Memo outlining that staff to undertake a Neighborhood Preservation Pilot Program during 2002/2003 to test various approaches in a small portion of Lakewood Village |
CDD |
6/19/02 |
|
5/21/02 |
Provide informational report to Council following first six months of Fremont Pool operation, including staff observations relative to fee schedules (soon after January 2003) and provide year-end financial data relative to operation of Fremont Pool (after June 2003) Action: Memo confirming that staff will provide 2 future Information Only items. The first in January 2003, and the second after the close of the City's 2002/2003 annual budget |
P&R |
6/19/02 |
|
6/18/02 |
Staff to work with the Mall management on weed abatement along Mathilda Avenue. Action: The Mall commenced with removal of weeds. |
CDD |
7/3/02 |
|
4/23/02 |
Study the Parking District Action: Incorporated into other downtown studies |
CDD |
4/23/02 |
|
6/4/02 |
DPS to notify the franchise holders of impending expiration of taxicab franchise agreements Action: Memo outlining plan for DPS to begin notification to franchise holders |
DPS |
6/6/02 |
|
6/4/02 |
Conduct a Public Hearing on the Mathilda Avenue Overpass Action: Conducted a Public Hearing |
PWD |
8/13/02 |
|
5/7/02 |
Consider, as part of the rehabilitation, a below-grade pedestrian crossing with the Mathilda Avenue/Caltrain Improvement Action: Integrated with Public Hearing on Overpass on August 13 |
PWD |
8/13/02 |
|
6/4/02 |
Post the appeal process information on KSUN Action: Posted and running on KSUN |
CDD |
7/10/02 |
|
3/26/02 |
Develop guidelines and standards for criteria supporting event budgets, and schedule a Study Session to discuss criteria for Community Grant Funding Action: Memo with modified grant application sent to Council. Study Session date TBD in November |
OCM |
7/3/02 |
|
4/30/02 |
Evaluate the Sunnyvale Municipal Code on parking restrictions of RVs, trailers and boats Action: Memo to Council summarizing the parking regulations. |
CDD |
7/12/02 |
|
6/25/02 |
Recognize the contribution of barn and funds both in person and by letter to Ms. Bianchi Action: Letter to Ms. Bianchi from P&R Director |
P&R |
7/11/02 |
|
6/25/02 |
Investigate and report on auto dealerships that are not in compliance with the policy on public address systems Action: Memo from CDD Director noting one complaint received in January and all dealers stated they are in compliance. |
CDD |
7/11/02 |
|
7/16/02 |
Attach a list of streets that were included in slurry seal contracts to future Resolutions accepting the improvements and attach the current list to the meeting minutes Action: Attached the list to the minutes |
PWD OCM |
7/20/02 |
|
6/18/02 |
Research policies related to Homeland Security Action: Memo from DPS outlining the related components of the General Plan |
DPS |
7/8/02 |
|
7/16/02 |
Staff to schedule a Public Hearing on parking restrictions of RVs, trailers and boats in the City Action: Public Hearing scheduled for August 20, 2002 and announcement posted on KSUN |
CDD |
8/20/02 |
| 8/13/02 | Vice Mary Miller requested a copy of the attendance sheet and notes from the meeting that was held with Charles Street residents | PWD | 8/16/02 |
|
7/16/02 |
Prepare a report comparing the parking fines in surrounding cities to the City of Sunnyvale |
DPS |
8/27/02 |
| 8/27/02 |
Provide Council with additional information on
future vacancy rate reports to include the median and average rents, the names
and location of apartment complexes, the number of units occupied, and the
number of vacancies
Action: Memo from CDD Director noting that the report should not include data for specific complexes because this information is gathered in confidence from apartment complex owners. |
CDD | 8/28/02 |
|
7/16/02 |
Staff to come back with recommendations for inexpensive beautification measures for the 2.16 City-owned property near the intersection of Fair Oaks and SR 237, Lawrence Expressway and Hwy 101 Action: Memo from the Public Works Director outlining options ranging in cost from $37,000 to $267,500 |
PWD |
9/4/02 |
|
7/23/02 |
Initiate negotiations with Devcon to develop a Guaranteed Maximum Construction Contract for review and action by the City Council at a future meeting Action: Initiated preliminary negotiations on July 24th. Devcon is currently working on cost estimates and staff has requested that a project scoping estimate be submitted by August 1st. |
PWD |
9/4/02 |
| 8/20/02 |
Staff to
keep Council apprised of the status of SB 1556 which sets speed limits in
mobile home parks Action: Governor Davis signed the bill on August 28. Announcement made at City Council Meeting |
OCM | 9/17/02 |
| 8/27/02 |
Keep Council apprised of the status of the Mall
property and if an auction is held to find out what the selling price is.
Action: Study Session held on September 17 |
CDD | 9/17/02 |
| 8/27/02 |
Staff to prepare a report on the historical
overview of the Sunnyvale Emergency Preparedness Organizational program, what
its activities have been both historically and for the past two years, the
names of companies participating, the activities they are currently
participating in, and the anticipated activities for the next year.
Action: Memo from DPS Director distributed to Council |
DPS | 9/17/02 |
| 8/27/02 |
Develop an outcome measure on auto burglaries
and larcenies and present it to Council.
Action: Memo from DPS Director noting that a comprehensive audit of the program will be conducted by the Finance Department this fiscal year. |
DPS | 9/13/02 |
NEW Study Issues
Sponsored by Council
2002
|
Date Requested |
Study Issue Title |
Requested By |
Dept |
Issue paper submitted |
|
1/08/02 |
Planning for City's Centennial Celebration |
Valerio |
OCM |
5/16/02 |
|
1/08/02 |
Study Socio-Economic Sub-element |
Vorreiter/Valerio |
CDD/EDD |
3/12/02 |
|
1/29/02 2/26/02 |
Availability of restrooms on golf courses (Howe removed from list ) |
Howe |
P&R |
Removed from list |
|
2/7/02 |
Proactive Neighborhood Watch Program |
Walker |
DPS |
|
|
2/12/02 |
Evaluation of Subsidized Taxi Program for Seniors |
Miller |
P&R |
4/11/02 revised 5/14/02 |
|
3/5/02 |
Improving methods for reporting potential code violations |
Walker |
CDD |
|
|
3/19/02 |
Policy regarding BPAC review of all future bicycle and pedestrian facility closures in the downtown area |
Risch |
PW |
8/26/02 |
|
4/16/02 |
Temporary Employment Policies |
Fowler |
HR |
|
|
4/16/02 |
Review Miscellaneous Planned Permit Process |
Miller |
CDD |
|
|
5/21/02 |
Thoroughly Review and Evaluate the Effectiveness of the Emergency Preparedness Program |
Fowler |
DPS |
|
|
6/19/02 |
Sister City Relationship |
Miller |
OCM |
|
|
6/25/02 |
Review the policy regarding the negative impacts of construction on residential areas, location of trash bins in industrial zones and notification of non-residential demolition projects |
Howe |
CDD |
|
|
6/25/02 |
Review the process for Taxicab Franchise Applications more efficient and timely to accommodate the business owners |
Miller |
DPS |
|
|
7/16/02 |
Review Industrial Zones and include business density into the calculation |
Fowler |
CDD |
|
|
7/16/02 |
Explore a policy for implementing a TDM program for pending and future high-density residential projects. |
Walker/Howe |
CDD |
|
|
7/16/02 |
Review the parking restrictions of RVs, trailers and boats |
Miller |
CDD |
|
| 8/12/02 | Language Requirements for Business Sinage | Fowler | CDD | |
| 8/13/02 | Consider forming a Board or Commission to address accessibility issues |
Howe/ Fowler/Miller |
CDD | |
| 8/13/02 | Consider Youth Rates Recreational Facilities and Programs | Risch | P&R | |
| 8/27/02 | Expand Public Noticing | Miller | OCM | |
| 8/27/02 | Examine and compare the City's Ordinance that regulates massage parlors with surrounding cities | Howe |
DPS CDD |
BUDGET MODIFICATIONS
|
Approved |
Budget Mod. No. RTC # |
Subject |
Fund |
$ Amount |
|
3/26/02 |
20 RTC 02-096 |
Request for Asset Forfeiture Funding to Compensate the Independent Auditor’s Annual Forfeiture Audit |
Asset Forfeiture Fund |
$3,000 |
|
3/26/02 |
21 RTC 02-099 |
Blair Avenue Area Traffic Calming Study Note: This was paid for by developer's contribution as part of a traffic mitigation agreement |
General Fund |
$20,000 |
|
3/16/02 |
22 RTC 02-088 |
Construction of Sunnyvale Senior Center |
Capital Projects Fund |
$1,555,433 |
|
3/19/02 |
23 RTC 02-094 |
Technology Allowance for Councilmembers |
General Fund |
$17,360 |
|
4/23/02 |
24 RTC 02-133 |
Downtown Area Maintenance Project & Concrete Maintenance Program |
General Fund |
$50,000 |
|
4/16/02 |
25 RTC 02-115 |
Alternative Fuels Demonstration Project |
General Services Fleet Sub-Fund |
$25,000 |
|
4/16/02 |
26 RTC 02-132 |
Appropriate Funds from BMR Code Violation Revenues f or Expenditures Related to BMR Purchase Program Audit Costs |
Housing Fund |
$38,750 |
|
27 RTC 02-159 |
State Public Library Fund Grant |
General Fund |
$203,975 |
|
|
4/30/02 |
28 RTC 02-160 |
Animal Shelter Service Costs |
Operating Costs |
$278,039 |
|
5/7/02 |
29 RTC 02-168 |
Kifer Lift Station |
Wastewater Management Fund |
$65,144 |
|
5/14/02 |
30 RTC 02-178 |
Skate Park and Wolfe Road Sidewalk |
Capital Projects Fund Infrastructure Fund Total |
$279,533
|
|
6/4/02 |
31 RTC 02-212 |
Department of Public Safety Funding Adjustments for Asset Forfeiture, California Law Enforcement Equipment Program (CLEEP), General Fund and Budget Modification No. 31 |
General Service Program Fund/Public Safety Equipment Sub-fund |
$117,297 |
|
6/18/02 |
32 RTC 02-225 |
Downtown Plaza Contract Amendment for Amphion
|
From several funds to Capital Projects Fund |
$5,721,700 |
|
6/18/02 |
33 RTC 02-226 |
Downtown Design Plan, Consultant Contracts |
General Fund |
$275,000 |
|
6/11/02 |
34 RTC 02-234 |
Funding for BMR Second Mortgage Program to Accommodate BMR Audit Actions
|
Housing Mitigation Reserves Fund |
$250,000 |
|
6/18/02 |
35 RTC 02-237 |
Special Project for Electronic Archiving of Community Development Department Permit Records |
General Fund |
$300,000 |
|
6/25/02 |
36 RTC 02-269 |
Department of Public Safety Funding Adjustments for Home Land Security, Communications Development |
Asset Forfeiture General Fund |
$206,000 276,000
|
|
6/25/02 |
1 RTC 02-244 |
Second Lease Amendment – Adair School Site (Senior Center |
General Fund |
$255,058 |
|
6/25/02 |
2 RTC 02-256 |
Grapes of Wrath LSTA & CA Council for the Humanities (CCH) Grant |
General Fund |
$1,000 |
| 8/27/02 |
3
RTC 02-342 |
Biological Evidence Freezer Project | Asset Forfeiture Reserve Fund | $139,323 |
| 9/17/02 |
7
RTC 02-364 |
TDA Article 3 Funding Allocations for Pedestrian & Bicycle Projects | Capital Projects Fund | $468,706 |
| 9/17/02 |
7
RTC 02-360 |
Acquisition of 183 Acalanes Drive by Emergency Housing Consortium | Housing Fund | $915,000 |
Return to Council Agenda 09/24/02