Funding Recommendation

Funding Reduction

Rental Rate Funding

Facilities Management

$100,000

Information Technology

Communication Services

$100,000

Technology Services

$100,000

Rental rate funds are budgeted to fund the current schedule of replacement for modular furniture, computer and communication equipment. Recent experience indicates that small adjustments to the schedule to reflect actual life cycles will result in these savings with minimal impact to service level.

Infrastructure Projects Funding

$250,000

The General Fund contributes approximately $2.4 million annually to fund the general (non-utilities) infrastructure needs of the City. All funds are programmed for specific infrastructure projects except for $250,000. These funds were budgeted annually beginning in FY 2003/04 for needs to be identified during this project budget cycle. This reduction would eliminate these funds.

Public Facilities Space Issues Funding

$100,000

The General Fund Financial Plan includes approximately $1 million annually to partially address the City’s space needs, pending Council direction on the Civic Center Complex solution. The reduction will reduce the funds available for space needs. While there is flexibility to decrease this funding further, it is not recommended that the funding level become too low since this is one of the highest priorities for workplace improvement.

Fiscal Uncertainties

$100,000

The General Fund Financial Plan includes approximately $900,000 annually for fiscal uncertainties. Year to date for FY 2002/2003, there is $715,000 remaining. Use of these funds will reduce flexibility for addressing other City needs as they arise.

Increase Vacancy Factor

$347,546

The salary rates are developed in the adopted budget to account for vacancies and positions which are below top step. For FY 2002/03, the adjustment was 2%. Increasing the vacancy factor by 1% will reduce the fiscal impact of the salary adjustment by this amount. Year to date salary expenditures indicate a 3% vacancy and step factor could be sustained.

Departmental Vacancies

Information Technology

1 Sr Programmer Analyst

$106,668

1 Print Shop Operator

$71,442

The Senior Programmer Analyst assists in the management of projects related to the development and implementation of applications within the City. Leaving this position vacant would delay this process. The Print Shop Operator position is to be converted to a Graphic Artist II, assisting departments with graphic design. Not filling this position would mean this type of work continues to be decentralized with less standardization.

Parks and Recreation

1 Staff Office Assistant

$56,772

This position is part of the Customer and Business section, providing support for the division home page and web pages, the new registration and reservation system, and the proposed on-line capabilities. Leaving this position vacant would delay the implementation of these new services.

Public Safety

1 Fire Protection Engineer

$113,562

Haz Mat Inspector Hours

$18,835

Due to the significant decrease in plan checks over the past year (50%), the reduction of one Fire Protection Engineer would have a minor impact on service levels. The Hazardous Materials Inspector position was budgeted for 282 hours more than required to meet current service levels for FY 2002/03. Therefore, the reduction of these hours will not have any impact on service level.

Public Works

1 Administrative Assistant

$82,103

The Administrative Assistant position was slated to assist in the further development of the Long Range Infrastructure project and the continued roll out of the Maximo maintenance management system. This position is needed but can be deferred for some time.

Summary of Funding Recommendation

Funding Reduction

Rental Rate Funds

Facilities Management

$100,000

Information Technology

$200,000

Infrastructure Projects Funding

$250,000

Public Facilities Space Issues Funding

$100,000

Fiscal Uncertainties

$100,000

Increase Vacancy Factor

$347,546

Departmental Vacancies

ITD 1 Senior Programmer Analyst

$106,668

ITD 1 Print Shop Operator

$71,442

DPR 1 Staff Office Assistant

$56,772

DPS 1 Fire Protection Engineer

$113,562

DPS Haz Mat Inspector Hours

$18,835

DPW 1 Administrative Assistant

$82,103

Total Departmental Vacancies

$449,382

Total Funding Recommendation

$1,546,928