CONSULTANT SERVICES AGREEMENT BETWEEN THE CITY OF SUNNYVALE
AND ASSOCIATED INFRASTRUCTURE MANAGEMENT SERVICES, INC.,
FOR PUBLIC WORKS PROJECT MANAGEMENT SERVICES

THIS AGREEMENT, dated August 7, 2001, is by and between the CITY OF SUNNYVALE, a municipal corporation ("CITY"), and ASSOCIATED INFRASTRUCTURE MANAGEMENT SERVICES, INC. (THE AIMS CORPORATION), a California corporation ("CONSULTANT").

 

WHEREAS, CITY is in need of public works project management services; and

 

WHEREAS, CONSULTANT possesses the skill and expertise to provide the required services;

 

NOW, THEREFORE, THE PARTIES ENTER INTO THIS AGREEMENT.

 

1. Services by CONSULTANT

CONSULTANT shall provide services in accordance with Exhibit "A" attached and incorporated by reference. CONSULTANT shall determine the method, details and means of performing the services.

 

2. Time for Performance

The term of this Agreement shall be from August 7, 2001, to July 31, 2003, unless otherwise terminated. CONSULTANT shall deliver the agreed upon services to CITY as specified in Exhibit "A". Extensions of time may be granted by the City Manager upon a showing of good cause.

 

3. Duties of CITY

CITY shall supply any documents or information available to City required by CONSULTANT for performance of its duties. Any materials provided shall be returned to CITY upon completion of the work.

 

4. Compensation

CITY agrees to pay CONSULTANT at the rate of Seventy and no/100 Dollars ($70.00) per hour. Total compensation is not to exceed Two Hundred Fifty Thousand and no/100 Dollars ($250,000.00). CONSULTANT shall submit invoices to CITY no less frequently than once per month for services performed during the preceding month. Payment shall be made within twenty (20) days of receipt of an accurate, itemized invoice by CITY's Accounts Payable Unit.

5. Ownership of Documents

CITY shall have full and complete access to CONSULTANT's working papers, drawings and other documents during progress of the work. All documents of any description prepared by CONSULTANT shall become the property of the CITY at the completion of the project and upon payment in full to the CONSULTANT. CONSULTANT may retain a copy of all materials produced pursuant to this Agreement.

 

6. Conflict of Interests

No officer or employee of CITY shall have any interest, direct or indirect, in this Agreement or in the proceeds thereof. During the term of this Agreement CONSULTANT shall not accept employment or an obligation which is inconsistent or incompatible with CONSULTANT's obligations under this Agreement.

 

7. Confidential Information

CONSULTANT shall maintain in confidence and at no time use, except to the extent required to perform its obligations hereunder, any and all proprietary or confidential information of CITY of which CONSULTANT may become aware in the performance of its services.

 

8. Compliance with Laws

(a) CONSULTANT shall strictly adhere to all state and federal laws with respect to discrimination in employment and shall not discriminate against any individual on the basis of race, color, religion, gender, sexual orientation, marital status, national origin, age or disability.

(b) CONSULTANT shall comply with all federal, state and city laws, statutes, ordinances, rules and regulations and the orders and decrees of any courts or administrative bodies or tribunals in any manner affecting the performance of the Agreement.

 

9. Independent Contractor

CONSULTANT is acting as an independent contractor in furnishing the services or materials and performing the work required by this Agreement and is not an agent, servant or employee of CITY. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between CITY and CONSULTANT. CONSULTANT is responsible for paying all required state and federal taxes.

10. Indemnity

CONSULTANT agrees to indemnify and hold harmless CITY and its officers, officials, employees and volunteers from and against claims, damages, losses and expenses, including attorney fees, arising out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of CONSULTANT, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of CITY.

 

11. Insurance

CONSULTANT shall take out and maintain during the life of this Agreement policies of insurance as specified in Exhibit "B" attached and incorporated by reference, and shall provide all certificates and endorsements as specified in Exhibit "B."

 

12. CITY Representative

Hira Raina, as the City Manager's authorized representative, shall represent CITY in all matters pertaining to the services to be rendered under this Agreement. All requirements of CITY pertaining to the services and materials to be rendered under this Agreement shall be coordinated through the CITY representative.

 

13. CONSULTANT Representative

Donald C Wimberly, P.E., shall represent CONSULTANT in all matters pertaining to the services and materials to be rendered under this Agreement; all requirements of CONSULTANT pertaining to the services or materials to be rendered under this Agreement shall be coordinated through the CONSULTANT representative.

 

14. Notices

All notices required by this Agreement shall be in writing, and shall be personally delivered, sent by first class with postage prepaid, or by sent by commercial courier, addressed as follows:

To City:

 Hira Raina
Assistant City Engineer
Department of Public Works
CITY OF SUNNYVALE
P.O. BOX 3707
Sunnyvale, CA 94088-3707
Donald C. Wimberly, P.E.

To CONSULTANT:

ADVANCED INFRASTRUCTURE MANAGEMENT SERVICES, INC.
PO BOX 800
Los Gatos, CA 95031-0800

 

Nothing in this provision shall be construed to prohibit communication by more expedient means, such as by telephone or facsimile transmission, to accomplish timely communication. However, to constitute effective notice, written confirmation of a telephone conversation or an original of a facsimile transmission must be sent by first class mail or commercial carrier, or hand delivered. Each party may change the address by written notice in accordance with this paragraph. Notices delivered personally shall be deemed communicated as of actual receipt; mailed notices shall be deemed communicated as of two days after mailing, unless such date is a date on which there is no mail service. In that event communication is deemed to occur on the next mail service day.

 

15. Assignment

Neither party shall assign or sublet any portion of this Agreement without the prior written consent of the other party.

 

16. Termination

If CONSULTANT defaults in the performance of this Agreement, or materially breaches any of its provisions, CITY at its option may terminate this Agreement by giving written notice to CONSULTANT. If CITY fails to pay CONSULTANT, CONSULTANT at its option may terminate this Agreement if the failure is not remedied by CITY within thirty (30) days from the date payment is due.

 

Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY also shall have the right to terminate this Agreement for any reason upon ten (10) days' written notice to CONSULTANT. In the event of such termination, CONSULTANT shall be compensated in proportion to the percentage of services performed or materials furnished (in relation to the total which would have been performed or furnished) through the date of receipt of notification from CITY to terminate. CONSULTANT shall present CITY with any work product completed at that point in time.

 

17. Entire Agreement; Amendment

This writing constitutes the entire agreement between the parties relating to the services to be performed or materials to be furnished hereunder. No modification of this Agreement shall be effective unless and until such modification is evidenced by writing signed by all parties.

 

18. Miscellaneous

Time shall be of the essence in this Agreement. Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. This Agreement shall be governed and construed in accordance with the laws of the State of California.

 

IN WITNESS WHEREOF, the parties have executed this Agreement.

 
ATTEST: CITY OF SUNNYVALE ("CITY")

By

 By

City Clerk

 City Manager

APPROVED AS TO FORM:

 ADVANCED INFRASTRUCTURE MANAGEMENT SERVICES, INC. ("CONSULTANT")

By

 By

 City Attorney

 Name and Title

 

 

EXHIBIT "A"

SCOPE OF SERVICES

 

Under the general direction of the Assistant City Engineer on a flexible, mutually agreed schedule, CONSULTANT shall manage the design and/or construction phases of public works capital projects, including, but not limited to the following:

 

  • Accomplish project and program planning and development for specific projects and programs.

  • Conduct financial analysis, including project and program budgeting.
    		•

  • Provide design team coordination.
    		•

  • Conduct needs assessments and alternatives analysis.
    		•

  • Coordinate with other agencies, utility companies and regulatory agencies to obtain permits and approvals needed for CITY projects.
    		•

  • Organize and execute consultant selection processes.
    		•

  • Monitor and report on the work of other consultants with whom CITY has contracted.
    		•

  • Conduct field investigations and studies.
    		•

  • Maintain project and program records.
    		•

  • Manage the preparation of special provisions and technical specifications for bid solicitation packages.
    		•

  • Organize and conduct project and program meetings.
    		•

  • Review and comment on study and design work product of other study and design consultants.
    		•

  • Coordinate the review of construction submittals by design consultants and customer departments.
    		•

  • Provide assistance to Department of Public Works staff during the construction phase of various projects.
    		•

  • Prepare reports, recommendations, and supporting documentation associated with assigned projects and programs.
    		•

  • Provide re-engineering consultation and advice about CITY procedures, practices, and administrative policies.
    		•

  • Assist Department of Public Works managers and staff with special projects and assignments in the general area of public works construction and operations.

    •  

    CONSULTANT shall be ineligible to submit a bid or proposal in response to any CITY Invitation for Bids or Request for Proposals for which CONSULTANT has prepared or assisted in the preparation of specifications.

     

     

    EXHIBIT "B"

    INSURANCE REQUIREMENTS

     

    CONSULTANT shall obtain, at its own expense and from an admitted insurer authorized to operate in California, the insurance coverage detailed below and shall submit Certificate(s) of Insurance and endorsements to the City of Sunnyvale, Purchasing Division, 650 West Olive Ave, PO Box 3707, Sunnyvale, CA 94088-3707; fax (408) 730-7710.

     

    CONSULTANT shall take out and maintain during the life of the contract Workers’ Compensation and Employer’s Liability Insurance for its employees. The amount of insurance shall not be less than $1,000,000 per accident for bodily injury or disease.

     

    CONSULTANT shall take out and maintain during the life of the contract such Commercial General Liability Insurance as shall protect CONSULTANT, CITY, its officials, officers, directors, employees and agents from claims which may arise from services performed under the contract, whether such services are performed by CONSULTANT, by CITY, its officials, officers, directors, employees or agents or by anyone directly or indirectly employed by either. The amount of insurance shall not be less than the following: Single Limit Coverage Applying to Bodily and Personal Injury Liability and Property Damage: $1,000,000.

     

    The liability insurance shall include, but shall not be limited to:

    • Protection against claims arising from bodily and personal injury and damage to property, resulting from CONSULTANT's or CITY's operations and use of owned or non-owned vehicles.

  • Coverage on an "occurrence" basis.
    		•

  • Broad form property damage liability. Deductible shall not exceed $5000 without prior written approval of CITY.
    		•

  • Notice of cancellation to CITY's Purchasing Division at least thirty (30) days prior to the cancellation effective date.

    •  

    The following endorsements shall be attached to the liability insurance policy, and copies shall be submitted with the Certificate(s) of Insurance:

    • The policy must cover complete contractual liability. Exclusions of contractual liability as to bodily injuries, personal injuries and property damage must be eliminated.

  • CITY must be named as additional named insured with respect to the services being performed under the contract.
    		•

  • The coverage shall be primary insurance so that no other insurance effected by CITY will be called upon to contribute to a loss under this coverage.

    • Return to RTC# 02-405