Traditionally, in January of each year the City Council fills a number of positions for intergovernmental (IGR) assignments. This report provides a short description of each agency, including membership composition and meeting frequency, to assist Councilmembers in that process. Attachment A is a list of the current IGR assignments and expiration of terms. All intergovernmental positions that have terms expiring (either due to the bylaws of the organization or Council policy) are to be appointed in January. Staff recommends Council appoint and ratify intergovernmental assignments as noted in this report.

The City Council annually appoints members to a variety of intergovernmental agencies in order to represent the City's interests and to influence policies and regulations of other agencies. There are some intergovernmental agencies on which Councilmembers serve, but are appointed by other agencies (i.e., League of California Cities policy committees and National League of Cities policy and steering committees, City Selection Committee appointments, etc.). The Council ratifies these appointments. In addition, the Mayor or her designee has a seat on the Santa Clara County Cities Selection Committee and the Military Affairs Council.

GOAL 7.3C: PARTICIPATE IN INTERGOVERNMENTAL ACTIVITIES, INCLUDING NATIONAL, STATE AND REGIONAL GROUPS, IN ORDER TO REPRESENT THE CITY'S INTEREST, INFLUENCE POLICY AND REGULATIONS, AND ENHANCE AWARENESS.

Policy 7.3C.1 Represent adopted City policy in intergovernmental activities.

Legislative Policy 7.3.15 – City Council Assignments (Attachment B)

All IGR appointments that expire in January or do not have set term lengths are made annually in January. In making appointments, Council should consider the City's overall intergovernmental priorities and the particular interests and backgrounds of individual Councilmembers.

Below is a list of IGR committees to which Council should make appointments. The current representative and the new term expiration are listed after the organization in italics.

The following is a short description of each agency - its membership composition, term of assignment, meeting frequency, etc. for the IGR assignments to which Council makes appointments. This list only reflects those agencies for which it is within Council's authority to make the appointment. Attachment A includes all the IGR positions and indicates which appointments are not made by Council.

Association of Bay Area Governments (General Assembly Delegate/Alternate): The Association of Bay Area Governments (ABAG) is the regional planning and coordination agency for the nine Bay Area counties and cities within those counties. ABAG also reviews federal grant requests. Each member city or county has one vote on the General Assembly, which meets twice a year (March and October) to set policy for the organization. The City pays dues of approximately $17,000 to ABAG. John Howe is the City's delegate to the General Assembly and Tim Risch is the alternate.

The task force was created by the legislature in 1997. The Bay Area Council and Bay Area Economic Forum were directed to set up a task force to look at improving mobility in the Bay Area by significantly increasing water transportation services and facilities. The task force made recommendations to the legislature and legislation was enacted to create the Community Advisory Committee. Julia Miller is the City’s representative.

NOVA WIB Membership Selection Committee: The North Valley Workforce Investment Board is a 20 member board that oversees the job training and placement programs on the North Valley cities (Sunnyvale, Santa Clara, Cupertino, Palo Alto, Mountain View, Los Altos). A Selection Committee comprised of a Councilmember, the director of the Chamber of Commerce, and the WIB chair review applications and make recommendations to the full Council (this process was established by the Council). The Selection Committee meets as needed. Julia Miller is the City's representative.

Santa Clara County Cities Association (Board Representative/Alternate): The Santa Clara County Cities Association (Cities Association) was established in 1990 through a joint powers agreement to develop an effective means to represent the interests of the diverse cities within Santa Clara County in their dealings with other agencies and levels of government. It also functions as a source of education, information, and networking for elected officials. It is governed by a board of directors with one representative from each city. Board meetings are generally the second Thursday of the month at Sunnyvale City Hall. The City pays dues of approximately $3,000 to the Cities Association. Julia Miller is the City's representative and John Howe is the alternate.

Santa Clara County Cities Association - Legislative Action Committee: The Cities Association has a Legislative Action Committee to review legislation and make recommendations to the board of directors. The committee also has organized countywide meetings with legislators and coordinated lobbying trips to Sacramento. In the past, the committee has been an informal group of any interested councilmembers or staff (staff can vote if authorized by the member). In 2002 SCCCA voted to change this task force from an informal group to a full committee of the organization. It has also been recommended that the alternate representative to the Board from each City also serve as the representative on the Committee. It is not required that each city have a representative, and it could be a staff member, but the Cities Association would prefer to have a councilmember appointed and attend regularly. Meetings are on the fourth Thursday of the month at 5:30 at Sunnyvale City Hall. Tim Risch is the City's representative and staff serves as alternate.

Santa Clara Emergency Preparedness Council: The purpose of this group is to organize and coordinate the emergency activities of the governing bodies and political subdivisions of the county. It is made up of one representative from each city and one representative from the County. Members develop and recommend emergency and mutual aid plans and agreements for adoption by the county and individual cities. Regional coordination is critical for emergency preparedness. The Council meets on the first Thursday of the second month of each quarter. Fred Fowler is the City's representative.

Santa Clara County Housing Bond Advisory Committee: This group provides advice to the County Board of Supervisors on the Mortgage Credit Certificate Program and the Mortgage Revenue Bond Program, which provide funds for first-time homeowners and for affordable housing. Each member city, as well as the County, and industry officials are represented on the Advisory Committee. It meets twice a year. Pat Vorreiter is the City's representative.

Santa Clara Valley Water District - Water Commission: The Water Commission is an advisory panel to the Water District. It is made up of one representative from each city and one representative from the Board of Supervisors. Its primary role is to advise the district on issues such as proposed water rates, district master planning activities, drought planning, legislation impacting the county water supply, and other related water issues. Generally, the Commission meets once or twice a year. Jack Walker is the City's representative.

Santa Clara Valley Water District - North Central Zone Advisory Committee: The basic purpose of the various advisory committees is to oversee the planning, construction and maintenance of all major storm drains in the county. The North Central Zone is comprised of Campbell, Cupertino, Los Gatos, Monte Sereno, San Jose, Santa Clara, Sunnyvale and Saratoga; there also are a county representative and two at-large positions. The City's main concern has been with the on-going maintenance of the storm drain facilities. The North Central Zone currently meets the second Wednesday of February, May, August and November at 9:00 AM. For the most part, the meetings are technical in nature and staff can attend as a voting alternate. Fred Fowler is the City's representative.

Santa Clara Valley Water District - North West Zone Advisory Committee: Same as above, except the North West Zone includes Cupertino, Los Altos, Los Altos Hills, Mountain View, Palo Alto, and Sunnyvale. The committee also has a representative of the county and two at-large positions. Meetings are the third Wednesday of February, May, August and November. Jack Walker is the City's representative.

Silicon Valley Animal Control Authority: This is a seven-city Joint Powers Authority (JPA) created to assume animal field and shelter services provided in the past by the Humane Society of Santa Clara Valley and to provide these services to the jurisdictions it serves. The member cities include Campbell, Cupertino, Los Gatos, Monte Sereno, Santa Clara, Saratoga, and Sunnyvale. The SVACA is responsible for providing animal services including, but not limited to, sheltering, licensing, adoption, appropriate releases of impounded animals, animal medical services, euthanasia when required, operating within hours specified by law, and responding to field service requests by community members. Representatives are selected from each of the jurisdictions to serve on the Board of Directors. Fred Fowler and Tim Risch are the City’s representatives.

Valley Transportation Authority – Board of Directors: The Board consists of 14 members (2 exofficio) that oversee the activities of, and establishes policy for, the Santa Clara Valley Transportation Authority (VTA). Members are selected from city "groups" that equitably allocate seats among the region’s cities and the County according to geographic location and population. The VTA’s mission is to provide the public with a safe and efficient countywide transportation system. In doing this, the VTA oversees major federal, state, and regional transportation funding allocations in Santa Clara County for all types of transportation projects. The VTA is the primary transit service provider and partner as well, including buses, commuter rail, light rail, and paratransit. The VTA also manages major highway and expressway projects in the county. The VTA prepares long range regional transportation plans, as well. Manuel Valerio is the City’s representative.

Valley Transportation Authority - Community Oriented Design Enhancement (CODE) Committee: The CODE Committee replaces and expands the role of the Tasman Light Rail Project Art and Aesthetics Committee, which was established in 1994. Its purpose is to oversee the design enhancement process in highway and rail projects within the 1996 Measure A & B Transportation Program. The CODE Committee includes representatives from each city in which a project that is appropriate for enhancements is located. Sunnyvale appoints one City Councilmember, one Arts Commission member, and one staff member from Planning or Public Works. Manuel Valerio is the City’s representative and Tim Risch is the alternate.

Valley Transportation Authority - Policy Advisory Committee The Authority is made up of a representative from each city in the county and advises the Transit District Board of Directors on issues such as bus service, light rail, and congestion management. They meet monthly on the second Thursday. Tim Risch is the City’s representative and Jack Walker is the alternate.

Appointments by other agencies are ratified by Council only when first made if they have set terms, but annually if they do not have set terms. The following appointments made by other organizations need to be ratified by the Council. Some of the term have expired however we anticipate a re-appointment to be made following this report. Additional LCC and NLC appointments are possible. Staff has been informed that Councilmember Pat Vorreiter has decided not to see reappointment to the National League of Cities Community & Economic Development Policy Committee or the Community & Economic Development Steering Committee. Also note that Mayor Miller will receive an Presidential Appointment on January 16, 2003 to serve as a member of the Regional Airport Committee:

• Association of Bay Area Governments (ABAG)
  
  • Executive Board - Miller, 6/04
  • Finance and Personnel Committee, Vice-Chair - Miller, No Exp. Date
  • Earthquake and Transportation Information Review Committee Chair - Miller, No Exp. Date
  • Legislation & Governmental Organization Committee - Miller, No Exp. Date
  • Regional Planning Committee - Miller, No Exp. Date
  • San Francisco Bay Trail Board of Directors - Miller, No Exp. Date
  • Regional Airport Planning Committee, (Final appointment on 1/16/03) – Miller, No Exp. Date
• Bay Area Air Quality Management District (BAAQMD) -

• Board - Miller, 1/05
• Executive Committee - Miller, 01/03
• Public Outreach Committee - Chair- Miller,01/03
• Mobile Source Committee - Vice Chair- Miller,01/03
• Personnel Committee- Miller, 01/03

• League of California Cities –

• Peninsula Division, Vice President – Miller, 11/03
• Employee Relations Committee – Miller, 11/03
• Environmental Quality Committee – Walker, 11/02
• Housing, Community & Economic Development - Vorreiter, 10/03
• Revenue and Taxation Committee – Fowler, 11/02

• National League of Cites (NCL) –

• Human Development Steering Committee – Miller, 12/02
• Human Development Policy Committee – Miller, 12/02
• Women in Municipal Government, Board of Directors – Miller, Vorreiter, 1/04

• Santa Clara County Cities Association, President-Vorreiter, 1/04
• Housing Trust Fund - Vorreiter, 1/03
• Moffett Restoration Advisory Board - Walker,1/03
• Montague Task Force - Valerio, 1/03
• San Jose State University – Collaboration for Disaster Mitigation, Fowler, 1/03
• Silicon Valley Manufacturing Group – Housing Leadership Council – Public Officials Education Committee, Vorreiter, 1/03
• VTA - CalTrain Peninsula Joint Powers Authority - Valerio, 1/03
• Bay Area Economic Forum – Miller, No Exp. Date

The Mayor is the recognized City representative on certain organizations. She may serve or select a designee to serve in her place. The organizations are described below:

Military Affairs Council: This group was established several years ago by the Air Force and other resident agencies at Moffett Federal Complex as an informal group to update the resident agencies, the cities of Sunnyvale and Mountain View, and the Chambers of commerce regarding issues related to the Moffett Complex. The Mayor is the official invitee. Fred Fowler served as the City's representative during his term as Mayor.

There is no fiscal impact to this report.

Public contact was made through posting of the Council agenda on the City's official notice bulletin board, posting of the agenda and report on the City's web page, publication of the Council agenda in the San Jose Mercury News, and the availability of the report in the Library and the City Clerk's Office.

1. Appoint representatives to the following intergovernmental relations positions:

2. Council ratify the following intergovernmental assignments not directly appointed by the Council:

• Executive Board – Miller
• Finance and Personnel Committee, Vice Chair - Miller
• Earthquake and Transportation Information Review Committee, Chair - Miller,
• ABAG Legislation & Governmental Organization Committee - Miller
• Regional Planing Committee- Miller
• San Francisco Bay Trail Board of Directors - Miller
• Regional Airport Planning Committee, – Miller

• Bay Area Air Quality Management District (BAAQMD)

• Board- Miller
• Executive Committee- Miller
• Public Outreach Committee, Chair - Miller
• Mobile Source Committee, Vice Chair- Miller
• Personnel Committee- Miller

• League of California Cities –

• Peninsula Division, Vice President – Miller
• Employee Relations Committee – Miller
• Environmental Quality Committee – Walker
• Housing, Community & Economic Development – Vorreiter
• Revenue and Taxation Committee – Fowler

• National League of Cites (NCL) –

• Human Development Steering Committee – Miller
• Human Development Policy Committee - Miller
• Women in Municipal Government Board of Directors – Miller, Vorreiter

• Santa Clara County Cities Association-President-Vorreiter
• Housing Trust Fund - Vorreiter
• Moffett Restoration Advisory Board - Walker
• Montague Task Force - Valerio
• San Jose State University – Collaboration for Disaster Mitigation - Fowler
• Silicon Valley Manufacturing Group – Housing Leadership Council – Public Officials Education Committee, Vorreiter
• VTA - CalTrain Peninsula Joint Powers Authority - Valerio

4.  Authorize Mayor to designate an appointee for any of the following she does not wish to serve on:

• City Selection Committee
• Military Affairs Council

6.  Take action on some, but not all, appointments.

7.  Take no action at this time.

RECOMMENDATION

Staff recommends alternatives 1, 2, 3, 4 and 5.

Prepared by:
Aretha R. Ferrell-Brown
Assistant to the City Manager

Reviewed by:
Amy Chan
Assistant City Manager

Approved by:
Robert S. LaSala
City Manager