The Council requested additional analysis, particularly with regard to the off-site alternatives, and asked that City Hall buildings be sized to accommodate projected 2020 demand. In addition, staff asked the consultants to consider an alternative which would move the City Hall to a new site, but leave the Library and Public Safety Building at their present locations.

The attached report documents the work of the consultant in analyzing alternative approaches for meeting the long-range space needs of the Civic Center campus. The results of the study are summarized as follows:

Concept I: Retain, Modernize and Expand Existing Buildings

Description: Modernize 162,300 sq. ft. of City Hall, Public Safety and Library; add 147,700 sq. ft. Surface and deck parking.

Advantage/Disadvantage: Maintain "campus" environment. Expand incrementally over time. Buildings become increasingly inefficient and functionally obsolescent.

Net Cost: $90 million

Concept II: Build New City Hall/Library/Court House On-Site

Description: Demolish all buildings except Public Safety. Construct new 315,000 sq. ft. Surface and deck parking. Lease land for 350,000 sq. ft. of private office.

Advantage/Disadvantage: Modern, efficient and distinctive City Hall. Dislocation of employees during construction. Cost estimate dependant upon strong private office market.

Net Cost: $131 million

Concept III: Locate New City Hall Off-Site

IIIA: Occupy Mozart Building

Description: Occupy Building #2 (134,500 sq. ft.) and construct new 45,500 sq. ft. with underground parking on "Hill" block. Modernize and expand existing Public Safety and Library.

Advantage/Disadvantage: Immediate occupancy of modern, vacant building. Places City Hall in Downtown. Cost estimate dependant upon market for sale or lease of portion of City Hall campus.

Net Cost: $76 million

IIIB: Build New City Hall on Portion of Town and Country

Description: Construct 180,000 sq. ft. with underground parking on Frances St. frontage. Modernize and expand existing Public Safety and Library.

Advantage/Disadvantage: Places City Hall in modern, efficient building in Downtown. Cost estimate dependant upon market for sale or lease of portion of City Hall campus.

Net Cost: $89 million

IIIC: Build New City Hall on "Bank" Site at Mathilda and Iowa

Description: Construct 180,000 sq. ft. with underground parking on Mathilda Ave. frontage. Modernize and expand existing Public Safety and Library.

Advantage/Disadvantage: Modern, efficient and distinctive City Hall. Adjacent to Downtown without displacing private uses in Mozart and/or Town and Country. Cost estimate dependant upon market for sale or lease of portion of City Hall campus.

Net Cost: $102 million

This completes the first phase of the Civic Center Master Plan Study, evaluating the feasibility of alternative approaches. The second phase will be site planning and conceptual design. Before staff can proceed with the second phase, it must receive direction from Council on which of the three major concepts it wishes to pursue; if the off-site concept is selected, further direction would be necessary regarding site preference.

All of the alternatives require a commitment of substantial financial resources. In light of the current budget issues facing the City, staff believes that further action on this item should be deferred. It is not clear at this time when the City will be in a sufficiently strong financial position to consider this matter further. Therefore, staff also recommends that all necessary steps be taken to maintain the integrity of existing facilities in the Civic Center.

The funds required to proceed with any of the alternatives are clearly not available to the City at the present time. If this matter is deferred, the fiscal impact will be the cost (presently unknown) of maintaining the existing buildings over time.

This report was included in the publication and posting of the Council agenda on the City’s official bulletin board, and the City’s web page. This report is also available at the Sunnyvale Public Library and the City Clerk’s Office.

Staff recommends Alternative 4.