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RTC#03-056

February 25, 2003

SUBJECT:

Award of Bid #F0212-45 for Printing Services

REPORT IN BRIEF

Approval is requested for the award of six (6) one-year contracts (with an option to extend the contracts for two additional years) for printing services. Contracts are requested with the following firms for general printing services: ImageX of San Leandro, Pine Press, Inc. of Sunnyvale and Patsons Press (dba Patson Media Group) of Sunnyvale. Contracts are requested with the following firms for business forms printing: ImageX of San Leandro, Moore North America of San Ramon and Relizon Corporation of Milpitas.

BACKGROUND

The Department of Information Technology (ITD) offers centralized printing services in support of City departmental needs. Services are offered either in-house using City staff and equipment or through contracts with local printers, depending upon the complexity of the project and/or the required delivery date.

Traditionally, the City enters into term contracts with several Bay Area printers, based upon a competitive bid. In effect, these contracts prequalify the printers to bid on City printing jobs during the term of the contract. Print/Copy Center personnel contacts the contract printers for quotes on specific jobs and places orders on a job-by-job with the lowest bidders.

DISCUSSION

Specifications were prepared by Purchasing and ITD staff, and Invitation for Bids #F0212-45 was distributed to Bay Area printers and broadcast to other potential printers through the DemandStar by Onvia public procurement network. Fifty-eight (58) printers requested bid documents. Sealed bids were publicly opened on January15, 2003.

Bidders were asked to provide pricing for sample jobs for general printing services and business forms printing services and to calculate the total aggregate price by adding the pricing of sample jobs.

Fifteen responsive bids were received for general printing services.

 

Bidders

Aggregate Total

 

 

ImageX of San Leandro

$21,416

Pine Press, Inc. of Sunnyvale

$23,445

Patsons Press (dba Patson Media Group) of Sunnyvale

$25,340

Alpha Graphics #462 of Sunnyvale

$26,436

Kaye-Smith of Livermore

$28,040

All American Copy II, Inc. of Sunnyvale

$28,238

Citation Press of Santa Clara

$28,886

Oakmead Printing & Reproduction, Inc. of Sunnyvale

$30,119

Consolidated Publications of Sunnyvale

$30,700

Annex Printing Center of Mountain View

$31,124

Computer & Business Printing of South San Francisco

$31,818

Print It Here & Copy, Inc. of Santa Clara

$31,947

Legacy Print Services of Sunnyvale

$33,786

Graphitex Inc.(dba Burgess Design Group) of Sunnyvale

$35,516

Relizon Corporation of Milpitas

$35,715

 

 

Ten responsive bids were received for business forms printing services.

 

Bidders

Aggregate Total

 

 

Moore North America of San Ramon

$ 6,716

Relizon Corporation of Milpitas

$ 7,078

ImageX of San Leandro

$ 7,082

Computer & Business Printing of South San Francisco

$ 7,448

Kaye-Smith of Livermore

$ 7,954

KP Corporation of Milpitas

$ 8,648

All American Copy II, Inc. of Sunnyvale

$ 8,460

Print It Here & Copy, Inc. of Santa Clara

$ 9,027

Patsons Press (dba Patson Media Group) of Sunnyvale

$12,333

Alpha Graphics #462 of Sunnyvale

$16,851

Samples submitted with each bid were evaluated by Purchasing and ITD staff. Staff recommends award of contracts to the three lowest bidders in each category.

FISCAL IMPACT

Annual expenditures will not exceed $250,000 (including sales tax) for all six (6) contracts. Funds are available in Information Technology Account #760180.

RECOMMENDATION

It is recommended that Council:

1.

Award contracts for general printing services to:

  1. ImageX of San Leandro
  2. Pine Press, Inc. of Sunnyvale
  3. Patsons Press (dba Patson Media Group) of Sunnyvale

 

 

2.

Award contracts for business forms printing to:

  1. ImageX of San Leandro
  2. Moore North America of San Ramon
  3. Relizon Corporation of Milpitas

 

 

3.

Authorize the Purchasing Officer to issue purchase orders to that effect.

Prepared by:
Elaine Wesely
Purchasing Officer

Reviewed by:
Mary Bradley
Director of Finance

Shawn Hernandez
Director of Information Technology
Approved by:
Robert S. LaSala
City Manager

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