Previous Council Item

 Next Council Item Corresponding Agenda
List of Council Meetings List of Reports to Council Sunnyvale Home Page

 

RTC#03-061

February 25, 2003

SUBJECT:

Appropriation of Measure B Pavement Management Program funds and Award of Contract for Design and Construction Support Services for Measure B Street Pavement Maintenance (#F0201-62) and Budget Modification No. 33

REPORT IN BRIEF

This report recommends City Council appropriate Measure B Pavement Management Program (PMP) funds to eight new capital projects, and amend the budget for three existing Measure B PMP projects. These projects require expedited administration in order to meet the Measure B PMP completion deadline of July 31, 2004.

Approval is also requested for the award of a contract to Nichols Consulting Engineers, CHTD, of Santa Cruz, to provide the design and construction support services for the Measure B projects managed by the Public Works Project Administration Division (Project No. ST-02/04-03).

BACKGROUND

Under the terms of the Measure B PMP, the City is required to expend all Measure B funds allocated for street maintenance and complete the projects by July 31, 2004. Funds not expended by the deadline date will be rescinded by VTA.

The design phase of street improvement projects takes a considerable length of time to finish due to the pavement deflection tests that must be performed on each street. In addition, staff must work with a narrow construction timeframe due to weather restrictions that exclude late fall and winter. Due to these factors, it is imperative that these capital projects be expedited in FY 2002/2003 to enable the design phase to begin as early as possible and ensure construction can be completed before July 31, 2004.

DISCUSSION

Staff recommends the following new street improvement projects be created in FY 2002/2003, funded by Measure B PMP monies:

  1. Wolfe Road, from El Camino Real to Iris
  2. Wolfe Road, from Iris to Reed
  3. Wolfe Road, from Reed to Evelyn
  4. Sunnyvale-Saratoga Road, from Fremont to Talisman
  5. Maude Avenue, from Pastoria to Mathilda
  6. Maude Avenue, from Mary to Pastoria
  7. Mathilda Avenue, from Maude to San Aleso
  8. Lawrence Station Road, from Kifer to San Zeno

    9. In addition, based on the most current engineering estimates, staff recommends budget amendments for the following three existing projects:

  9. Sunnyvale Avenue, from El Camino Real (ECR) to Southern Pacific Rail Road (SPRR)
  10. Sunnyvale-Saratoga Road, from Homestead to Fremont
  11. Wolfe Road, from Evelyn to Arques

Staff recommends retaining the services of Nichols Consulting Engineers to complete the design for projects one through nine listed above. Contracting with Nichols will save time by leveraging their experience gained from the design of the most recent Measure B street projects. Nichols also has the flexibility to start the design for these projects immediately.

Section 2.08.070(b) of the Sunnyvale Municipal Code exempts from competitive bidding contracts for professional services.

Upon completion of design, it is anticipated that pavement maintenance will be performed this summer on half of the streets listed; and the remainder will be completed before the deadline of July 31, 2004.

FISCAL IMPACT

Staff recommends City Council appropriate Measure B Pavement Management Program funds to the street maintenance projects outlined below and amend the budget for three existing Measure B PMP street projects.

Staff also recommends the allocation of $386,577 in Measure B funds to support the Lawrence/Elko Traffic Signal project, which was originally budgeted in FY 2002/2003 with AB 2928 Traffic Congestion Relief Funds. However, due to the State of California budget shortfall, there are insufficient AB 2928 funds to support this project. The design and warrant study for the Lawrence/Elko Traffic Signal project is completed and the project is ready for the construction phase.

Award of contract to Nichols Consulting Engineers, CHTD, for the design and construction support services of projects one through nine is also recommended. The cost of the contract will be funded by the Measure B funds appropriated by this Budget Modification.

Nichols contract costs will be as follows:

Design and construction support services

$138,765

Additional services, as authorized by the Director of Public Works, not to exceed

$10,000

Total

$148,765

BUDGET MODIFICATION NO. 33
FISCAL YEAR 2002/2003

Capital Projects Fund
Measure A/B Sub Fund

Current

 

Increase (Decrease)

 

Revised

 

Revenues:

Measure A/B Pavement Management Program (*)

$1,171,110

 

$2,939,888

 

$4,110,998

Expenditures – New Projects:

1. Wolfe - ECR to Iris

$0

$468,000

$468,000

2. Wolfe - Iris to Reed

$0

$253,000

$253,000

3. Wolfe - Reed to Evelyn

$0

$295,000

$295,000

4. Sunnyvale/Saratoga - Fremont to Talisman

$0

$585,000

$585,000

5. Maude - Pastoria to Mathilda

$0

$147,000

$147,000

6. Maude - Mary to Pastoria

$0

$192,000

$192,000
7. Mathilda – Maude to San Aleso

$0

$20,000

$20,000

8. Lawrence Station Rd- Kifer to San Zeno

$0

$329,000

$329,000

Subtotal – New Projects

$0

 

$2,289,000

 

$2,289,000

 

 

 

 

 

 

Expenditures – Existing Projects:

 

 

 

 

 

9. Sunnyvale - ECR to SPRR(Project 821810)

$310,030

($24,574)

$285,456

10. Sunnyvale/Saratoga -
Homestead to Fremont(Project 821820)

$677,780

$17,113

$694,893

11. Wolfe - Evelyn to Arques (Project 823950)

$0

$271,772

$271,772

12. Lawrence/Elko Traffic Signal

$0

$386,577

$386,577

Subtotal – Existing Projects

$987,810

$650,888

$1,638,698

 

 

 

 

 

 

Total Expenditures – All Projects (*)

$987,810

 

$2,939,888

 

$3,927,698

(*) The total expenditure amount of $3,927,698 does not include the Battery Backup System for Traffic Signals project, which is funded by $183,300 of Measure B funds. There is no modification to this project.

  PUBLIC CONTACT

Public contact was made through posting of the Council agenda on the City’s official notice bulletin board, posting of the agenda and report on the City’s Web page, publication of the Council agenda in the San Jose Mercury News, and the availability of the report in the Library and the City Clerk’s Office.

ALTERNATIVES

  1. Appropriate Measure B Pavement Management Program funds for street improvement projects and Budget Modification No. 33.
  2. Award a contract in an amount not to exceed $138,765 plus $10,000 for additional services as authorized for a total of $148,765 to Nichols Consulting Engineers, CHTD, to provide design and construction support services for Measure B street pavement maintenance.
  3. Do not appropriate Measure B Pavement Management Program funds for street improvement projects and Budget Modification No. 33.

RECOMMENDATION

Staff recommends Alternatives No. 1 and 2.

Prepared by:
Barbara Keegan
Assistant Director of Public Works/City Engineer

Elaine Wesely
Purchasing Officer

Reviewed by:
Marvin A. Rose
Director of Public Works

Mary J. Bradley
Director of Finance
Approved by:
Robert S. LaSala
City Manager

Attachments:

A.

Draft Consulting Services Agreement

Previous Council Item

 Next Council Item Corresponding Agenda
List of Council Meetings List of Reports to Council Sunnyvale Home Page