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SUBJECT:

Award of Contract for Stormwater Discharge Permit Consulting Services (#F0201-60)

REPORT IN BRIEF

Approval is requested for the award of a three (3) year contract to Kennedy/ Jenks Consultants of Palo Alto to provide stormwater discharge permit consulting services at the Water Pollution Control Plant (WPCP).

BACKGROUND

The City of Sunnyvale is required to develop and implement an enhanced stormwater control program for new and redevelopment projects within the City to meet NPDES stormwater discharge permit requirements. Provision C.3 of the permit requires both effective treatment of stormwater runoff and volume management to control erosion of creek beds, silt pollution generation and other impacts to local streams. Requirements are based on project size, with Group 1 projects creating one or more acres of new surface and Group 2 projects being of smaller (and yet undetermined) size.

DISCUSSION

The RFP was sent to fourteen Bay Area stormwater management consultants. Six proposals were received as follows:

1.

GeoSyntec Consultants of Walnut Creek

$ 54,345

2.

Schaaf & Wheeler of Santa Clara

$ 82,420

3.

BKF Consultants of Redwood City

$112,608

4.

Kennedy/Jenks Consultants of Palo Alto

$113,000

5.

RBF Consulting of San Jose

$156,754

6.

EnGeo, Inc., of San Jose

$344,000

Proposals were reviewed by a team of six City staff. EnGeo, Schaaf and Wheeler and BKF were eliminated for failing to illustrate a good understanding of the project in their responses. The three remaining finalists (GeoSyntec, RBF and Kennedy/Jenks) were invited to make presentations to City staff. Geosyntec was eliminated because, although they had the lowest proposal cost, they did not appear to have the depth of experience and innovative staff ideas required for this project. Based on proposer presentations, reference input and a review of previous work done for the City by the remaining proposers, staff recommends awarding a contract to Kennedy/Jenks Consultants. Subsequent clarification of GIS map development scope resulted in a modification of the Kennedy/Jenks proposal price from $113,000 to $115,500.

FISCAL IMPACT

Costs for this project are as follows:

Phase One (FY 02-03)

$ 55,500

Phase Two (FY 03-04)

$ 46,800

Phase Three (FY 04-05)

$ 13,200

Total cost

$115,500

Funds are available in Public Works Operating Accounts #342790 and 803200 - Control of Non-Point Source Discharges.

RECOMMENDATION

It is recommend that Council award a three (3) year contract in an amount not to exceed $115,500 to Kennedy/Jenks Consultants to provide stormwater discharge permit consulting services.

Prepared by:
Elaine Wesely
Purchasing Officer

Reviewed by:
Mary J. Bradley
Director, Finance

Marvin Rose
Director, Public Works

ATTACHMENTS:

A.

Consultant Service Agreement

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