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SUBJECT:

Award of Bid #F0202-68 for Traffic Signals at the Lawrence Station/Elko Intersection (RTC #03-110)

REPORT IN BRIEF

Approval is requested for the award of a contract to Pacific Electric Company of San Jose for the installation of new traffic signals at the intersection of Lawrence Station Road at Elko Drive for the Department of Public Works Project Administration Division (Project #TR-00/05-02).

BACKGROUND

In September 2000, staff conducted a traffic signal and all-way stop warrant study at the intersection of Lawrence Station Road at Elko Drive. This study was conducted at the request of citizens and businesses in the vicinity due to a pattern of right angle accidents at this location. The intersection met the required warrants for installation of either all-way stop signs or traffic signals. Staff then conducted a detailed queuing analysis and determined that the installation of all-way stop signs would cause a backup into Lawrence Expressway. As a result, staff determined that it would be safer and more beneficial to install traffic signals. Staff has been working with the County of Santa Clara to interconnect the two traffic signals to reduce delays and congestion as a result of installation of new traffic signals.

DISCUSSION

Bid specifications were prepared by Public Works and Purchasing staff. The Notice Inviting Bids was published in The Sun on February 19, 2003. The bid package was distributed to the Bay Area Builders Exchanges and broadcast to potential contractors through the DemandStar by Onvia public procurement network. Sixteen contractors requested bid documents. Sealed bids were publicly opened on March 12, 2003. Eight responsive bids were received.

  Bidders

Engineer's Estimate

$202,299

Pacific Electric Company of San Jose

$182,600

Brown & Fesler, Inc., of San Ramon

$187,311

Steve Lacki Electrical Construction of Watsonville

$208,290

Prism Engineering, Inc., of Hollister

$211,172

Tennyson Electric, Inc., of Livermore

$217,697

W. Bradley Electric, Inc., of Novato

$219,300

Mike Brown Electric Company of Cotati

$219,984

Summit Electrical Construction, Inc., of Clovis

$221,032

A determination was made that this project will have no significant effect on the environment in accordance with CEQA guidelines for categorically exempt project.

FISCAL IMPACT

Project costs include:

Construction

$182,600

Contingency (10% of construction)

18,260

Total cost

$200,860

Funds are available in the Capital Projects Fund, Measure B SubFund, budgeted in #822201 - Lawrence Station Road and Elko Drive Traffic Signal. Measure B funds are generated from special sales tax for transportation within Santa Clara County, administered by the Valley Transportation Authority (VTA).

RECOMMENDATION

It is recommended that Council:

1. Award a contract in the amount of $182,600 to Pacific Electric Company for the Lawrence Station/Elko Traffic Signal Installation Project; and
2. Approve a project contingency in the amount of $18,260.

Prepared by:
Elaine Wesely
Purchasing Officer

Reviewed by:
Mary J. Bradley
Director, Finance

Marvin Rose
Director, Public Works

Approved by:
Robert S. LaSala
City Manager

Attachments

     A. Draft General Construction Contract

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