RTC#03-150 Attachment C1

CITY OF SUNNYVALE
HOUSING AND HUMAN SERVICES COMMISSION
MINUTES
Wednesday, February 26, 2003
7:00PM
City Hall - West Conference Room
Sunnyvale City Hall

1. ROLL CALL

PRESENT:

Chair Nelson; Comms. Iannotti; Joshi; Lee; Pathak, Richards; Rowan; Silveira; and Smith

STAFF:

Anna Alderette, Recording Secretary

MEMBERS OF THE PUBLIC PRESENT:

William Pickel and Winn Marshall of Christian Church Homes, Nancy Smith and Poncho Guevara of Emergency Housing Consortium, Fran Wagstaff and David Schnur of Mid-Peninsula Housing Coalition

CALL TO ORDER

Meeting called to order by Chair Nelson at 7:00 p.m.

2. APPROVAL OF DRAFT MINUTES November 20^th, January 22^nd and February 12^th

Comm. Rowan made a motion to approve the Draft Minutes of November 20, 2002, and Comm. Pathak seconded, with minor changes. Motion carried 7-2. Comm. Lee and Silveira abstained.

Comm. Lee made a motion to approve the Draft Minutes of January 22, 2003, and Comm. Joshi seconded. Motion carried 9-0.

Comm. Richards made a motion to approve the Draft Minutes of February 12, 2003, and Comm. Silveira seconded. Motion carried 8-1. Comm. Iannotti abstained.

3. PUBLIC MEETING ITEMS

CDBG/HOME Capitol Project Proposals:

Christian Church Homes Presentation re. Proposal for Plaza de las Flores Senior Apartments Preservation

William Pickel of Christian Church Homes presented the following overview:

CalHFA will fund 85% of project.
Site is located at 233 Carroll Street, Sunnyvale.
101 residential units ( 1bedroom=90 - 539 s.f. units and 10 - 648 s.f. units and 2 bedroom=1 unit).
Sunnyvale HOME, CDBG &/or Housing Mitigation Funds = $1,450,000 for use of acquisition gap financing, rehab and soft costs.
Current residents will need to vacate if project preservation is not funded.
Section 8 contract end date is October 30^th.

Comm. Lee asked Mr. Pickel if there was any other information about the agency that is not on the proposal.

Mr. Pickel responded the following:

Agency is a 501c3.
Agency organized in 1961.
Agency has a diverse Board of Directors.
Currently have four other projects in phase of construction in San Francisco, Redding, Visalia and Oakland.

Comm. Nelson asked what the range of income would be for qualifying a resident.

Mr. Pickel responded at or below 50% of median income.

Comm. Iannotti asked if eligibility is based on age and income and if all tenants are Section 8.

Mr. Pickel responded "yes" and added that Section 8 is voucher based.

Comm. Joshi asked if funding is not granted would it delay the proposed project or does the agency have other means of funding.

Mr. Pickel responded "yes" and added that the amount of the purchase price is fixed and others may fund the project but the units will not be affordable.

Comm. Rowan asked how many current tenants live at the site currently.

Mr. Pickel responded 135 residents.

Mr. Marshall, CFO of Christian Church Homes, thanked the commission for their time.

Emergency Housing Consortium Presentation re. Proposal for House Shelter and Services for Homeless and Runaway Youth

Poncho Guevara of Emergency Housing Consortium provided the following overview:

Proposed project will serve a youth runaway program.
Site is located in San Jose.
Construction to begin in April 2004.
$50,000 being requested for the project.
Currently there are 3 emergency youth shelters in Santa Clara County.

Chair Nelson asked how long to complete first phase of project.

Mr. Guevara responded that the first phase would take 11 months.

Comm. Joshi asked what the average number of youth served are that come from Sunnyvale, how long the youth were allowed to stay and what other services are provided.

Mr. Guevara responded 10 in the last year for the shelter and 8 to 32 in the past 5 years, 14 days in the shelter or less to find stable and safe housing, and for 16-21 year olds a wide variety of programs are available.

Comm. Pathak asked what the age of youth are.

Mr. Guevara responded 11-21 years old. He added that shelter is available for 11-17 years old and transitional housing is for 16-21 years old.

4. PUBLIC HEARING ITEMS

No items.

5. COMMISSION NEW BUSINESS

No items.

6. COMMISSION OLD BUSINESS

Presentation from Mid-Peninsula Housing Coalition progress of Homestead Park Apartments.
Fran Wagstaff and David Schnur of Mid-Peninsula Housing Coalition presented an update on the progress re. Homestead Park Apartments. In addition, voiced that they are requesting additional funding of $797,000 from the Housing Mitigation Fund.
Commission discussion of Outside Group Funding proposals and instructs staff as to need for additional information.
Comm. Rowan requested a spreadsheet reflecting the requested vs. awarded amount for 2002-03 PY.
Review and discuss Outside Group Agency performance reports for 2001-02 & 2002-03 PY's.
HHSC reviewed and briefly discussed the performance report provided by staff.
Approval of revised 2003 Work Plan

MEETING DATE	AGENDA ITEM/ISSUE
Jan 22, 2003	Commission reviews and discusses the Outside Groups who submitted applications for funding. Approval of draft Work Plan for 2003.
Feb. 12, 2003	Outside Group Agencies make presentations to HHSC beginning at 6:00 p.m. in the City Council Chambers.
Feb. 26, 2003	Commission acts on Outside Groups Funding proposals and instructs staff as to need for additional information.
March 26, 2003	Commission votes on funding recommendations for PY’s 03-04 & 04-05.
April 23, 2003	Commission reviews draft RTC and Action Plan.
May 28, 2003	Discuss the following: a. Possible actions to keep Council informed of the activities of HHSC and identify opportunities for contact. b. Possible opportunities for joint study session with Council. The Study Session could be conducted on issues that the boards have placed a high priority on and should have a clear purpose but does not have to be focused on a Study Issue.
June 25,2003	Election of Officers for FY 03/04.
July 23, 2003
Aug. 27, 2003	Annual Review of City Code of Ethics Annual Review of 1^st Draft Consolidated Annual Performance Evaluation Report for Program Year 2002-2003. (CAPER)
Sept. 24, 2003	Consideration of study issues & budget items for City Council Workshop Annual Review of Consolidated Annual Performance Evaluation Report for Program Year 02-03. (CAPER)
Oct. 22, 2003	Discuss Outside Group Funding process for FY 04-05. Consideration of study issues and budget items for City Council Workshop.
Nov. 19, 2003
Dec. 17, 2003

Comm. Pathak made a motion to approve draft 2003 Work Plan, Comm. Rowan, seconded. Motion unanimous 9-0.

7. HOUSING OFFICER’S REPORT

No items.

8. OPEN FORUM

9. REPORT ON COUNCIL MEETINGS

Comm. Rowan reported on the February 11^th Council meeting and Chair Nelson reported on the February 25^th Council meeting.

10. ORAL COMMUNICATION

Housing & Human Services Commission
No items.
Staff
Anna Alderette, Sr. Office Assistant, presented an overview of the performance indicators re. Support Network for Battered Women.

11. ADJOURNMENT

Chair Nelson adjourned the meeting at 9:38 p.m.

Respectfully Submitted,

Anna Alderette
Sr. Office Assistant

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