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RTC#03-169

May 13, 2003

SUBJECT:

Award of Bid No. F0204-81 to Coordinate Traffic Signals on Mathilda Avenue, Fair Oaks Avenue and Wolfe Road (RTC#03-169)

REPORT IN BRIEF

Approval is requested for the award of a contract to Rosendin Electric, Inc., of San Jose to coordinate traffic signals on Mathilda Avenue, Fair Oaks Avenue and Wolfe Road (known as the Adaptive Traffic Signal Interconnect Project) for the Department of Public Works Project Administration Division (Project #TR-01/01-02).

BACKGROUND

In 1999, the City of Sunnyvale received a Transportation Fund for Clean Air (TFCA) grant to replace the traffic signal coordination system on Mathilda Avenue, Fair Oaks Avenue and Wolfe Road with a new computer-controlled system. The existing traffic signal coordination system on Mathilda Avenue and Wolfe Road was installed in the 1980s and can no longer be maintained. The manufacturer is no longer in business, and spare parts are difficult to find.

Staff has chosen two systems to be implemented on these arterials, based on the different characteristics of the roadway, traffic using the system, and existing equipment. The new systems will vary coordination cycle lengths, based on existing traffic conditions, minimize delay to sidestreet traffic, and reduce congestion. This project includes the installation of the required traffic loop for the two systems to function, completion of intersection-to-intersection communications, and bringing all project intersection communications back to City Hall.

DISCUSSION

Bid specifications were prepared by Public Works and Purchasing staff. The Notice Inviting Bids was published in The Sun on April 9, 2003. The bid package was distributed to Bay Area Builders Exchanges and broadcast to potential contractors through the DemandStar by Onvia procurement network. Seven contractors requested bid documents.

Sealed bids were publicly opened on April 23, 2003. Three responsive bids were received.

Bidders

Total Bid

Engineer's Estimate

$400,000

Rosendin Electric, Inc., of San Jose

$322,000

Tennyson Electric, Inc., of Livermore

$389,150

Prism Engineering, Inc., of Hollister

$394,475

Staff recommends acceptance of the bid from Rosendin Electric, Inc., the lowest responsive and responsible bidder.

A determination was made that this project will have significant effect on the environment in accordance with CEQA guidelines for categorically exempt projects.

FISCAL IMPACT

Project costs include:

Construction

$322,000

Contingency (15% of construction costs)

48,300

Total cost

$370,300

Funds are available in capital projects:

820160 - Mathilda Avenue Traffic Signal Controller Replacement

820161 - Central Sunnyvale Arterial Management

820190 - Traffic Signal Underground Replacement

The funding source for Project 820160 and 820190 is General Fund; the funding for 820161 is a TFCA grant received in FY 2000/2001.

RECOMMENDATION

It is recommended that Council:
  1. Award a contract to Rosendin Electric, Inc., in substantially the same form as the attached draft and in the amount of $322,000, for completion of the Adaptive Traffic Signal Interconnect Project; and
  2. Approve a project contingency in the amount of $48,300.

Prepared by:
Elaine Wesely
Purchasing Officer

Reviewed by:
Mary J. Bradley
Director, Finance

Marvin Rose
Director, Public Works

Approved by:
Robert S. LaSala
City Manager

Attachments
  1. Draft General Construction Contract

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