MINUTES
SUNNYVALE ARTS COMMISSION
May 26, 2004

The Arts Commission met in a rescheduled session in Council Chambers at City Hall, 456 W. Olive Avenue at 5:30 p.m. with Chair Beezley presiding.

ROLL CALL

Present:                 Chair Dane Andrew Beezley

                          Vice Chair Monica Draganowski Davis

                          Susan Buchs

                          Dixie Carney

                          Wallace Harper

Staff Present:        Robert Walker, Director of Parks and Recreation,

Cathy E. Merrill, Assistant to the Director of Parks and Recreation Nancy Bolgard Steward, Superintendent of Arts and Recreation

SCHEDULED PRESENTATION           None

PUBLIC ANNOUNCEMENTS         None

CONSENT CALENDAR

1.a.    Approval of Draft Minutes, May 3, 2004 Special Meeting

Commissioner Buchs moved, seconded by Vice-Chair Draganowski Davis, to approve the May 3, 2004, Arts Commission Special Meeting minutes as submitted.

Motion carried unanimously

CITIZENS TO BE HEARD                  

Chair Beezley opened the meeting for Public Appearances at 5:34 p.m.  There were none and the Public Appearances were closed.

PUBLIC HEARINGS/GENERAL BUSINESS 

1.  FY2004-05 Proposed Budget Resource Allocation Plan

Director Walker reviewed the Letter of Transmittal and arts related programs and services in the FY04-05 Proposed Budget Resource Allocation Plan with the Commission.  Discussion followed and staff answered the Commissioners’ questions to their satisfaction.

Chair Beezley deferred General Business Item #2, Former Creative Arts Center Gallery, to the June meeting.

Chair Beezley opened the meeting for Public Hearing at 6:45 p.m.  There were no appearances and the Public Hearing was closed.

Vice Chair Draganowski Davis moved, seconded by Commissioner Buchs, to recommend the City Manager’s FY2004-05 Proposed Budget Resource Allocation Plan excluding Budget Supplement DPR-25, with the request that Council consider another workable  solution other than eliminating, i.e.  merging, the Arts Commission with the Parks and Recreation Commission.

Discussion followed regarding the Parks and Recreation Commission reducing their meeting times from twice a month to once a month and Commissioners’ concerns with removal of the Arts Commission by merging or combining it with the Parks and Recreation Commission.

Commissioner Harper made a friendly amendment specifying that the Arts Commission remain advisory to Council in a separate entity from the Parks and Recreation Commission.

The friendly amendment was accepted by the maker and the seconder.

Chair Beezley concluded the discussion by listing a number of local people and groups he has contacted who are in support of keeping the Sunnyvale Arts Commission separate from the Parks and Recreation Commission

Motion carried 4 - 1 Commissioner Carney dissenting

Chair Beezley will speak on behalf of the Arts Commission at the City Council Public Hearing on the FY04-05 Budget on June 1, 2004.

NON-AGENDA ITEMS AND COMMENTS

BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS

Vice Chair Draganowski Davis, Commissioners Buchs and Harper passed.

Commissioner Carney mentioned she observed the recent Soft Art Sculpture Workshop held at the Senior Center for those who will be working on the piece.

Chair Beezley commented that the Commissions missed an opportunity to recruit new members by not having a table at the May 15^th Hands on the Arts event.  Staff replied that new people coordinated the event and inadvertently omitted reserving  space for an Arts Commission table.  He mentioned that Mayor Howe is interested in holding a Boards and Commissions Roundtable in the future.  Chair Beezley requested staff provide the balance of the Public Art Fund and commented that additional In-Lieu Fees for Public Art and tax monies revenue are expected from the Moffett Park Specific Plan that Council recently approved.  Chair Beezley concluded by thanking Council for supporting the Downtown Summer Music Series that will bring people into the area to support local businesses.

STAFF ORAL COMMENTS -

None

INFORMATION ONLY ITEMS

• Staff Liaison Written Report
• City Council Update
• Non
• Communications:

RTC #04-170 “Exploration of Youth Rates for Recreation Programs and Activities—Study Issue

Miscellaneous Items of Interest  

Moved by Commissioner Buchs, seconded by Vice Chair Draganowski Davis to adjourn the meeting.

Motion carried unanimously

Adjournment:  7:03 p.m.

Respectfully submitted:

Cathy E. Merrill
Assistant to the DirectorParks and Recreation Department

Reviewed by

Robert Walker, Director
Parks and Recreation Department