MINUTES

SPECIAL JOINT STUDY SESSION AND MEETING

arts commission

parks and Recreation Commission

May 30, 2007

6 p.m., Community Center Board Room, 550 E. Remington Dr., Sunnyvale CA.

Joint Study Session: Overview of Recommended FY 2007/2008 Budget and 10-Year Resource Allocation Plan

Director Lewis gave a budget overview on the city manager’s transmittal letter, budget summary, spending limit, financial plans, revenues, user fees, budget supplements, projects budget guide, and parks and recreation funded and unfunded projects. Commissions opened joint discussion on budget material. Specific projects discussed included Senior Center improvements, Plaza del Sol (phase II), golf course bunker renovation, golf course greens renewal, mobile recreation vehicle & Raynor Activity Center site improvements. Both Commissions stated they would like to have input into development of capital project prioritization. Commissioner Oliver requested that a potential study issue be considered at a later date regarding an artificial surface for the lawn bowling facility.

The Commissions adjourned from the joint study session and met in regular joint session at 7:13 p.m. in the Community Center Board Room, with the respective Chairs presiding.

CALL TO ORDER

Parks and Recreation Commission Chair Kinder and Arts Commission Chair Harper called the joint meeting to order at 7:13 p.m.

SALUTE TO THE FLAG

Chair Kinder led the salute to the flag.

ROLL CALL

(Vice Chair Chuck’s absence will be determined to be excused or unexcused at the next Parks and Recreation Commission meeting.)

PUBLIC ANNOUNCEMENTS - None

CONSENT CALENDAR

1.A.  Approval of draft minutes from the Arts Commission regular meeting of April 18, 2007

ARTS COMMISSION MOTION:  Vice Chair Obrey moved, Commissioner Carney seconded, to approve item 1.A. as presented.

VOTE:  Motion passed unanimously 3-0.

1.B.  Approval of draft minutes from the Arts Commission and Parks and Recreation Commission joint meeting of May 9, 2007

ARTS COMMISSION MOTION:  Vice Chair Obrey moved, Chair Harper seconded, to approve item 1.B. as presented.

VOTE:  Motion passed 2-0. Commissioner Carney abstained due to her absence from the May 9 meeting.

P&R COMMISSION MOTION:  Chair Kinder moved, Commissioner Oliver seconded, to approve item 1.B. as presented.

VOTE:  Motion passed 4-0, with Vice Chair Chuck absent.

STAFF RESPONSES TO PRIOR PUBLIC COMMENTS - None

PUBLIC COMMENT – None

PUBLIC HEARINGS/GENERAL BUSINESS

2.  Recommended FY 2007/2008 Budget and 10-Year Resource Allocation Plan, including Budget Supplements (Council Public Hearing 6/5/07 and Council Action 6/19/07)

Director Lewis gave a brief staff report indicating that this item involved considering development of a recommendation to Council regarding the FY 2007/2008 Budget and 10-Year Resource Allocation Plan, including budget supplements.

The public hearing was opened at 7:54 p.m. There were no public testimonies and the public hearing was closed at 7:55 p.m.

P&R COMMISSION MOTION:  Chair Kinder moved, Commissioner Lawson seconded, to recommend that Council approve the FY 2007/2008 Budget and 10-Year Resource Allocation Plan, including budget supplements as presented with the addition of $24,850 to restore the parks ornamental water feature service level and to include funding for all outside group funding requests with the exception of the Sunnyvale Alliance Soccer Club fee waiver program for a total of $126,227 in outside group funding.

VOTE:  Motion passed 4-0, with Vice Chair Chuck absent.

ARTS COMMISION MOTION:  Commissioner Obrey moved, Commissioner Carney seconded, to recommend that Council approve the FY 2007/2008 Budget and 10-Year Resource Allocation Plan, including budget supplements as presented.

Commissioner Carney offered a friendly amendment to add $31,227 in order to fund all outside group funding.

The friendly amendment was not accepted by the maker of the motion.

After discussion, Commissioner Obrey withdrew his original motion.

ARTS COMMISSION MOTION:  Commissioner Carney moved, Commissioner Obrey seconded, to recommend that Council approve the FY 2007/2008 Budget and 10-Year Resource Allocation Plan, including budget supplements as presented with the addition of $31,227 to fund all outside group funding requests.

Chair Harper offered a friendly amendment to voice support in the motion for the outside group funding request of the Euphrat Museum of Arts after-school arts program.

The friendly amendment was accepted by the maker and the seconder of the motion.

Chair Harper requested an additional friendly amendment to add $24,850 for the restoration of the parks ornamental water feature service level.

The friendly amendment was accepted by the maker and the seconder of the motion.

RESTATED ARTS COMMISSION MOTION:  Commissioner Carney moved, and Commissioner Obrey seconded, to recommend that Council approve the FY 2007/2008 Budget and 10-Year Resource Allocation Plan, including budget supplements as presented with the addition of $31,227 to fund all outside group funding requests.

In addition: Support the outside group funding request of the Euphrat Museum of Arts after-school arts program.

In addition: Add $24,850 for the restoration of the parks ornamental water feature service level.

VOTE:  Motion passed unanimously 3-0.

Director Lewis called attention to both Commissions that their budget recommendations included items that were not within the general purview of their respective Commissions and were not previously agendized or discussed by the Commissioners. Commissioners acknowledged this and stated they felt strongly about supporting the items in their motions and were prepared to explain their recommendations if asked by Council.

3.  Recommended FY 2007/2008 Fee Schedule – Park Dedication Fees, Art Permits, Municipal Golf Course Green Fees (Council Public Hearing 6/5/07 and Council Action 6/19/07)

Director Lewis gave a brief staff report indicating that this item involved considering development of a recommendation to Council regarding the proposed FY 2007/2008 Fee Schedule.

Chair Harper opened the public hearing at 8:25 p.m. There were no public testimonies and the public hearing was closed at 8:26 p.m.

ARTS COMMISSION MOTION:  Commissioner Obrey moved, Commissioner Carney seconded, to recommend that Council adopt the FY 2007/2008 Fee Schedule as presented.

VOTE: Motion passed unanimously 3-0.

Chair Harper adjourned the Arts Commission portion of the joint meeting at 8:29 p.m. The Arts Commissioners excused themselves from the remainder of the meeting.

Chair Kinder opened the item by stating that he felt the staff report and presentation to Council regarding the issue of non-resident weekend golf fees was excellent.

Chair Kinder opened the public hearing at 8:39 p.m. There were no public testimonies and the public hearing was closed at 8:40 p.m.

P&R COMMISSION MOTION:  Chair Kinder moved, Commissioner Oliver seconded, to recommend that Council approve the FY 2007/2008 Fee Schedule as presented with the exception of the weekend golf fees (resident vs. non-resident differential) which the Commission feels should be those which were recommended by the Commission to Council.

VOTE: Motion passed unanimously 4-0, with Vice Chair Chuck absent.

NON-AGENDA ITEMS AND COMMENTS

COMMISSION

Commissioner Carney requested that the topic of arts events, programs and activities as revenue generating sources be agendized as a topic for discussion at a future meeting. (Commissioner Carney made this comment before the Arts Commission adjourned at 8:29 p.m.)

Chair Kinder reported to the Commission the recent Council action on the Plaza del Sol rental fees.

Commissioners commended staff on the fine job of the budget packet information preparation and timeliness.

Chair Kinder said he would not be attending the June 6 Commission meeting.

Chair Kinder thanked Commissioner Lawson for his fine years of service on the Commission. Commissioner Lawson will be leaving the Commission at the end of June.

STAFF

Director Lewis reminded Commissioners that there will be a Special Order of the Day (SOD) at the June 19 Council meeting to commemorate “July is National Parks and Recreation Month.” All Commissioners are encouraged to attend the Council meeting.

INFORMATION ONLY ITEMS

• Staff Liaison Report
• Miscellaneous Items of Interest

ADJOURNMENT

Chair Kinder adjourned the Parks and Recreation portion of the joint meeting at 9:01p.m.

Respectfully submitted,

David A. Lewis, Director

Parks and Recreation Department

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