DRAFT MINUTES
ARTS Commission
FEBRUARY 20, 2008
7 P.M. REGULAR MEETING
The Sunnyvale Arts Commission met in regular session on February 20, 2008, in City Hall Council Chambers, 456 W. Olive Avenue, Sunnyvale, CA at 7 p.m.
CALL TO ORDER/SALUTE TO THE FLAG
Chair Obrey called the meeting to order at 7:05 p.m. and led the salute to the flag.
ROLL CALL
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Present: |
Chair Robert Obrey
Vice Chair Tara Martin-Milius
Commissioner Dixie Carney
Commissioner Amber Estrada |
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Absent: |
Commissioner Dennis (Jay) Shinseki |
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Staff Present: |
Parks and Recreation Director David Lewis
Assistant to the Director Cathy Merrill
Superintendent of Recreation Nancy Bolgard Steward |
MOTION: Vice Chair Martin-Milius moved, Commissioner Carney seconded, to excuse Commissioner Shinseki’s absence.
VOTE: Motion passed unanimously 4-0.
None
1.A. Approval of Draft Minutes from Regular Meeting of January 16, 2008
Commissioner Estrada asked for the background and intent of the Board and Commission Policy limiting speech on official City positions. Director Lewis explained the purpose of the policy. He said a spokesperson representing the Commission can speak to Council on behalf of the Commission, but the Commission member should not speak as a citizen on an issue that the Commission voted on.
MOTION: Commissioner Estrada moved, Vice Chair Martin-Milius seconded, to approve the Consent Calendar.
VOTE: Motion passed unanimously 4-0. (Commissioner Shinseki was absent.)
STAFF RESPONSES TO PRIOR PUBLIC COMMENTS
None
PUBLIC COMMENTS
None
PUBLIC HEARINGS/GENERAL BUSINESS
2. Art in Private Development (AIPD): Bordeaux Center, 1376-1380 Bordeaux Dr., Bordeaux Mathilda Patrners, LLC.
On April 18, 2007, the Commission approved a site-specific sculptural environment for the Moffett Towers project. At the time of the Commission’s review, the details of one of the components (Art Wall) were not finalized. The Commission is now being asked to review and approve the proposed design for the final artwork component (Art Wall).
Nancy Bolgard Steward, Superintendent of Recreation, presented the staff report regarding the proposed artwork. She introduced the project and the project consultant, Janet Sammartino, Jay Paul Company.
Sammartino described the proposed artwork in more detail than what was shared at the April 18, 2007, Commission meeting.
Sammartino responded to Commissioners’ questions regarding pathways, landscaping, reclaimed water, lighting, and arrangements if the fountain water were turned off due to drought. Director Lewis said if water in the fountain were turned off due to drought, reclaimed water would be available.
Chair Obrey opened the public hearing. There were no appearances and the public hearing was closed.
MOTION: Vice Chair Martin-Milius moved, Commissioner Estrada seconded, to approve the artwork as presented along with the two conditions of approval as listed in the staff recommendation.
- Require the developer to develop a lighting plan for the Art Wall and submit it to the Visual Arts Coordinator for review prior to installation of the artwork.
- Require the developer to submit revised landscaping plans, including plant types and the locations of any proposed signage. This is to ensure that future growth of the landscaping and placement of the signage will not impede view corridors for the artwork. Revised plans shall be submitted to the Visual Arts Coordinator for review and approval prior to the installation of the artwork.
There was no discussion.
VOTE: Motion passed unanimously 4-0. (Commissioner Shinseki was absent.)
3. Report to Commissions: Annual Review of City’s Code of Ethics and Code of Conduct (Council Action 4/8/08)
Assistant to the Director Merrill presented the staff report and identified the proposed changes in merging the Code of Ethics and Code of Conduct into one document that would apply to both elected and appointed officials.
The Commissioners had no questions.
MOTION: Commissioner Estrada moved, Commissioner Carney seconded, to recommend that Council accept staff’s recommendations:
- Revise the Code of Conduct to apply to appointed officials (board and commission members) as well as elected officials (City Council).
- Combine the Code of Ethics and Code of Conduct into one document and eliminate duplicated material in future years.
- Schedule the annual review of the Code of Ethics and Code of Conduct shortly following the selection of the Vice-Mayor each year.
VOTE: Motion passed unanimously 4-0. (Commissioner Shinseki was absent.)
4. Commission 2008 Work Plan Calendar Review and Adoption
Assistant to the Director Merrill gave the staff report. She reviewed the calendar and noted that there are 12 scheduled meetings and 4 are currently without agenda items. She explained that she defers to the Chair if there are no planned agenda items and the Chair might decide to cancel the meeting.
MOTION: Commissioner Estrada moved, Commissioner Carney seconded, to approve the 2008 work plan calendar.
VOTE: Motion passed unanimously 4-0. (Commissioner Shinseki was absent.)
NON-AGENDA ITEMS AND COMMENTS
COMMISSION
No comments.
STAFF
No comments.
INFORMATION ONLY ITEMS
· Staff Liaison Report
· Miscellaneous Items of Interest
ADJOURNMENT
Chair Obrey adjourned the meeting at 7:45 p.m.
Assistant to the Director
Parks and Recreation Department
David A. Lewis, Director
Parks and Recreation Department
ks