3.     OPEN FORUM (10 Minutes)

4.     COMMISSION OLD BUSINESS (15 Minutes)

A.  Continue Developing Outreach Objectives and Staff Follow-up

5.     COMMISSION NEW BUSINESS (60 Minutes)

1. Review of the Code of Ethics

   Ms. Caruso noted that nothing has changed in the Code of Ethics and the handout was for review only.

   The Commission made no comments the Code of Ethics.

2. Training – Review of Study Issue Process

   Ms. Caruso noted the process of Study Issues with the City. She noted that all City Departments put together these study issues and present them to the Boards and Commissions. She then noted that the Boards & Commissions rank their issues and staff then presents the items to City Council for ranking.

   Staff noted that the Study Issue items for Heritage Preservation are the same study issue items from last year and did not get ranked high enough for funding.

3. Discussion of potential Study Issues

   CDD-2: Clarify CEQA Requirements and Heritage Preservation Commission’s Role in Relation to the Heritage Preservation Code

   Ms. Caruso noted that modification may be needed with this item. Staff further noted that the City’s current code for preservation is not clear to a developers or owners.

   Ms. Caruso noted to delete the first paragraph of this issue due to City Council’s denial of this portion. Comm. Steward asked staff if there are any Mills Act contracts for Sunnyvale. Staff responded yes.

   Chair asked staff if these revisions would make this issue more acceptable by Council.

   CDD-6: Work plan to develop Heritage Preservation Commission outreach program

   Ms. Caruso noted that last year the Heritage Preservation Commission requested for the Outreach Program to be more "flashy". She noted that this item did not get ranked last year. She further noted that this item can easily be revised to describe a different type of outreach, such as an ad in the Sun Paper. Commissioners and staff described parts that could be changed.

   Comm. Love noted that they have discussed more ideas for outreach more specifically in the past meetings and that they should put them forward in this study issue for City Council. Chair Shoemaker noted that the items presented as study issues are for the Work Plan only and not for the actual budgeting. Comm. Love noted that he believed the Commission can start working on some outreach items without seeking approval from City Council. Comm. Love also suggested that the wording and descriptions of these study issues can be geared for City Council’s consideration.

   Comm. Love noted that Comm. McQueen had great information for historical sites around the City to include in the street map they have discussed in the past meetings. He also noted that the first bullet of this issue should specifically state a slideshow presentation; furthermore, he noted that the second bullet should specifically state a publication of a pamphlet handout also recently discussed in the past meetings.

   Comm. Hopkins asked staff about the Mills Act and if it applied to the City. Staff responded and clarified.

   Comm. McQueen added that he does not have high hopes to get an approved study issue item into their work plan from City Council. Comm. Love noted that they should also state a link from the City Website page to include their outreach ideas.

   CDD-23: Visual Streetscape Standards for Murphy Avenue

   Staff noted that this study issue originated with staff and not this Commission. The Commission noted that the idea for streetscape standards was discussed in the past. Staff noted that downtown streets should have more updated design guidelines regarding streetscape in the historic district.

   Chair Shoemaker asked staff if downtown businesses will be involved with this item. Staff responded that the issue noted that outreach to other groups such as the Chamber of Commerce.

   Comm. Love asked the Commission that "revised new policies and guidelines" should be added to this item.

   Chair Shoemaker noted that another meeting may be needed to rank these study issues.

   Comm. Hopkins noted an idea for another study issue to bring to Council regarding specific guidelines for downtown single family homes. Staff noted that there are guidelines that exist which apply to the downtown area, such as the Downtown Design Guidelines, Murphy Avenue Design Guidelines, and the General Plan.

   Chair asked staff when the ranking of these study issues need to be done. Staff responded that study issues need to be ranked by the end of this month. The Commission noted that October 29 would be a good meeting date to continue the ranking of these study issues.

   Ms. Caruso noted that these issues will be revised with the Commission’s changes and submitted at the special Heritage Meeting on October 29.

   Comm. Steward noted that guidelines need to be implemented regarding demolishing and salvaging homes in Sunnyvale. She asked staff if the City has a policy for salvaging and demolishing historic sites. Comm. Hopkins noted that City of San Jose has guidelines for residential preservation.

   Comm. Steward noted that the Commission had no means of stopping the proposed Special Development permit which included demolishing on 160 North Sunnyvale Road. Staff said if other cities’ demolition requirements would be looked into.

   October 29, 2003 will be the next meeting.

4. Selection and ranking of Potential Study Issues