1.     ROLL CALL

PRESENT: Vice-Chair Smith; Comms. Iannotti; Joshi; Pathak; Rowan and Steward

EXCUSED ABSENCE:     Comms. Silveira

UNEXCUSED ABSENCE: Comms. Bannai

STAFF: Annabel Yurutucu, Housing Officer and Anna Alderette, Sr. Office Assistant

CALL TO ORDER

Meeting called to order by Vice-Chair Smith at 7:00 p.m.

Ms. Yurutucu voiced that Chair Lee resigned from the commission, and that HHSC would need to appoint an acting chair for the meeting.  She added that at the 2/25 meeting the commission would need to vote on a new Chair and Vice-Chair.

Comm.  Joshi made a motion to appoint Vice-Chair Smith as interim Chair and Comm.  Rowan seconded.  Motion unanimous 6-0.

2.     APPROVAL OF DRAFT MINUTES November 19, 2003

Comm.  Pathak made a motion to approve the Draft Minutes of November 19, 2003, and Comm.  Steward seconded. Comm. Iannotti abstained. Motion carried 5-1.

3.    PUBLIC HEARING ITEMS

     No Items.

4.     COMMISSION NEW BUSINESS

A.   Discuss schedule for presentations of Outside Groups who submitted applications for funding.

Annabel Yurutucu, Housing Officer, presented the following regarding the Request for

Proposals of Capitol Projects:

·      Three proposals were received for capitol projects; she included that one may not be appropriate for CDBG/HOME Funds.

·      Copies of the proposals and agency non-performing report will be mailed.

·      Presentation by agencies submitting proposals and any Human Service agencies who have not achieved performance goals will give a presentation at the HHSC meeting on February 25, 2004.

5.     COMMISSION OLD BUSINESS

A.     Approval of draft 2004 HHSC work plan.

After review and discussion of the draft 2004 HHSC work plan, the following items were requested to be added:

·         Review of the Consolidated Plan

·         Election of New Chair and Vice-Chair

·         Review performance of  Outside Group General Fund agencies in May

Comm.  Rowan made a motion to approve the draft 2004 HHSC work plan, with additions, and Comm.  Pathak seconded.  Motion unanimous 6-0.

6.     HOUSING OFFICER’S REPORT

A.   Status of study issues.

Ms. Yurutucu presented that study issue item “assess homeless needs and services” ranked #11. The item ranked too far below the line to be looked at this time; however staff will include an assessment in the consolidated plan.

7.     OPEN FORUM

No Items.

8.     REPORT ON COUNCIL MEETINGS

Comm. Rowan reported that there were no items relating to Housing at the December 16, 2003 Council Meeting.

9.     ORAL COMMUNICATION

A. Housing & Human Services Commission

Interim Chair Smith voiced that Council may consider having a Council member and Housing Commissioner attend neighborhood association meetings.

Comm. Steward asked staff if the changes were made re.  Ranking & Rating sheet for Outside Group Funding applications had been made.

Ms. Yurutucu responded that the revisions are being made and copies will be distributed once they are finalized.

Comm. Joshi invited everyone to the opening of the new Indian center on March 1, 2004, located at the corner of Wolfe and Arques.

Comm. Rowan invited everyone to attend the Neighborhood Association meeting at Murphy Park on February 4, 2004 from 7-9:00 pm.  

B.     Staff

Ms. Yurutucu voiced the following:

·         Recruitment for new commissioners is currently taking place; and added that if anyone knew of anyone interested they could download the application from the city website or contact the city clerk’s office to request an application.

·         Final interviews for the Housing Programs Analyst position are taking place this Friday.

·         The new construction project Moulton Plaza at Homestead Park  will have a formal ground breaking sometime in April or May.   

·         The Below Market Rate waiting list is opening February 1, 2004 through March 1, 2004. 

·         Below Market Rate performance review committee includes staff and comms. Rowan, Steward, Smith and Pathak.  Staff will notify comms. once a date has been scheduled for review of applications.

·         Project Sentinel will hold the first mobile-home park meeting in February, educating mobile-home park owners on their rights.

10.  ADJOURNMENT

Acting Chair Smith adjourned the meeting at 8:35 pm

Respectfully Submitted,

________________________

Annabel Yurutucu

Housing Officer