CITY OF SUNNYVALE
HOUSING AND HUMAN SERVICES COMMISSION
APPROVED MINUTES
Wednesday, October 22, 2003
7:00PM
City Hall - West Conference Room
Sunnyvale City Hall
1. ROLL CALL
PRESENT: Chair Lee; Comms. Bannai; Joshi; Pathak; Rowan; Silveira; Smith and Steward
EXCUSED ABSENCE: Comm. Iannotti
STAFF: Annabel Yurutucu, Housing Officer, Jennifer Coile, Housing Division Consultant and Anna Alderette, Sr. Office Assistant
CALL TO ORDER
Meeting called to order by Chair Lee at 7:00 p.m.
2. APPROVAL OF DRAFT MINUTES September 24, 2003
Comm. Silveira made a motion to approve the Draft Minutes of September 24, 2003, and Comm. Pathak seconded. Comm. Bannai abstained. Motion carried 7-1 with changes.
3. PUBLIC HEARING ITEMS
No Items.
4. COMMISSION NEW BUSINESS
No Items.
5. COMMISSION OLD BUSINESS
A. Consideration & Ranking of Study Issues & Budget Items for City Council Workshop.
Jennifer Coile, Housing Division Consultant, presented the following overview for ranking the 2004 Study Issues:
- HHSC should first determine if each issue should be ranked, dropped or deferred.
- Each Commissioner individually and privately shall rank the study issues, “1” represents the study issue with the highest priority for study; and each number can only be used once.
- Determining the ranking is combined by adding up the rankings, for each issue, by each Commission.
- After finalizing the ranking, a motion is made to accept, reject or modify overall HHSC rankings for each issue.
Ms. Coile included that if the majority of the commission votes to drop an issue that had been deferred in the previous year; she used study issues CDD-4 and CDD-5 as examples, then the issue would be forwarded to Council with notation that HHSC recommends it be dropped. She voiced that the issue with the lowest total becomes priority “1”; next lowest total is priority “2”, etc.
Following was discussion based on the presented overview of each study issue item regarding how the study issues were precipitated, key elements of each study issue, origin of issue and staff’s recommendation.
Ms. Yurutucu voiced that study issue, CDD-4 Zoning Tools to Encourage the Development of Ownership Housing, supports the CD Strategy. She included staff’s recommendation based on the study issue paper submitted.
Comm. Joshi asked where the need comes from.
Ms. Yurutucu responded that the need comes from the community and Council. She added that in Sunnyvale there are approximately 50% rentals and 48% ownership; stressing the need for maintaining ratio and not allowing it decline.
Comm. Steward voiced that study issue item, CDD-5 Development options for City owned property at 1240 N. Fair Oaks Ave, would not be an appropriate site for housing.
Ms. Yurutucu voiced that study issue item, CDD-17 Evaluate Housing Mitigation for All Job Producing Development, relates to the RTC regarding the Ordinance that related to the Housing Mitigation Fees included as part of the Nexus Study.
Ms. Yurutucu voiced that the study issue item, CDD18 Height limit in R-3 zoning District, is for smaller sites attempting to locate 24 units onsite.
Comm. Bannai asked how the height limit and density would be impacted for the zoning district.
Ms. Coile responded that R-3 Zoning District has a limiting maximum building height of 2 stories and typically requires the concurrent filing of a Rezone application, Planned Development (PD), if the developer wants to build higher then the current maximum height.
Ms. Coile voiced that study issue item, CDD-22 Modification of Residential Development Standards to support the Density Bonus, would analyze possible changes to existing residential development standards and support existing density bonuses offered by the Below Market Rate (BMR) Program.
Comm. Bannai asked if all developers are required to provide a percent of their development towards affordability for the BMR Program.
Ms. Yurutucu responded that with the exception of an R-1 and R-1.75 zoning district, “yes”.
Ms. Yurutucu quoted the following for study issue item, CDD-28 In Lieu Fee for BMR (Below Market Rate) units: “the code provides that, subject to approval by the Director of Community Development, an in-lieu fee may be paid for developments of 19 or fewer units. The calculation of required BMR units is rounded up or down to a whole number. A half unit is rounded up to the next whole number. The key issue is whether to accept an in-lieu payment for a portion of a unit.”
Ms. Coile presented the potential study issue item, Homeless Services in Sunnyvale, and included the key findings and percentages from the 2003 Resident Satisfaction Survey; that identifies data regarding lack of homeless facilities in Sunnyvale.
Comm. Smith voiced that there is a need for a Drop-In type services; and included that part of the study should include assessing the increase in the nature of homelessness and collection of data of existing resources.
Comm. Rowan voiced that there is more visibility of homeless individuals and recommended that the item be a study issue.
8:45 p.m. Commission adjourned to rank study issue items privately and individually.
8:55 p.m. Commission reconvened and preceded to work as a group collating each individual ranking for each study issue. Individual points for each study issue were summed-up and then were priority ranked 1-9, with 1 being the highest priority.
Following is the final Commission Ranking of Study Issues for 2004:
Ranked “1” -Recommendations made by HHSC for consideration of potential study issue item re. Drop Inn Center in Sunnyvale.
Ranked “2” -CDD-4 "Zoning Tools to Encourage the Development of Ownership Housing.
Ranked “3” -CDD-22 " Modification of Residential Development Standards to support the Density Bonus currently offered in the BMR Program.
Ranked “4” -CDD-18 "Height limit in R-3 zoning District.
Ranked “5” -CDD-28 "In Lieu Fee for BMR (Below Market Rate) units.
Ranked “6” -CDD-17 "Evaluate Housing Mitigation for All Job Producing Development.
Deferred -CDD-5 "Development options for City owned property at 1240 N. Fair Oaks Ave.
Comm. Smith made a motion to accept the ranking of study issues for 2004, and added that HHSC be included to participate in the study issue process for the proposed feasibility to assess homeless needs and services re. drop-in day center for the homeless, and Comm. Rowan seconded. Motion unanimous 8-0.
6. HOUSING OFFICER’S REPORT
A. Outside Group Funding Rating & Ranking Criteria.
Ms. Yurutucu presented the Evaluation Criteria and Rating Chart for review and included that the tools will be used in future Ranking and Rating procedures relating to Human Service Agencies requesting for funding. She included that an additional HHSC meeting could be conducted, possibly as a study session, developing a formal process for ranking and rating of Human Service Agencies.
Comm. Steward requested that the item be included as an agenda item to brainstorm in developing a formal process.
Commission were all in favor in pursuing the development of a formal process relating to ranking and rating of Human Service Agencies.
7. OPEN FORUM
No Items.
8. REPORT ON COUNCIL MEETINGS
Comm. Silveira reported on the October 14th Council meeting. Voiced that the Outside Group Funding re. General Funds was finalized and approved by Council. Thanked staff, Chair Lee and Vice-Chair Smith for their representation on behalf of HHSC recommendations.
9. ORAL COMMUNICATION
A. Housing & Human Services Commission
B. Staff
10. ADJOURNMENT
Chair Lee adjourned the meeting at 10:25 pm
Respectfully Submitted
Annabel Yurutucu
Housing Officer