CITY OF SUNNYVALE
HOUSING AND HUMAN SERVICES COMMISSION
APPROVED MINUTES
Wednesday, November 19, 2003
7:00PM
City Hall - West Conference Room
Sunnyvale City Hall
1. ROLL CALL
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PRESENT: |
Chair Lee; Comms. Bannai; Joshi; Pathak; Rowan; Silveira; Smith and Steward |
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EXCUSED ABSENCE: |
Comms. Iannotti |
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STAFF: |
Annabel Yurutucu, Housing Officer, Lupita Gaeta, Housing Programs Analyst and Anna Alderette, Sr. Office Assistant |
CALL TO ORDER
Meeting called to order by Chair Lee at 7:00 p.m.
2. APPROVAL OF DRAFT MINUTES October 22, 2003
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Comm. Smith made a motion to approve the Draft Minutes of October 22, 2003, and Comm. Bannai seconded with changes. Comm. Steward abstained. Motion carried 6-1. |
3. PUBLIC HEARING ITEMS
No Items.
4. COMMISSION NEW BUSINESS
A. Request for Proposal of Capitol Projects.
Annabel Yurutucu, Housing Officer, presented the following regarding the Request for Proposals of Capitol Projects:
· Tentative timeline.
· No new Human Service Agency Proposals are being accepted at this time, only capitol projects.
· Presentation by agencies submitting proposals and non-performing Human Service agencies.
Comm. Silveira asked if agencies submitting capitol proposals would only make presentations or would also currently funded agencies.
Ms. Yurutucu responded that HHSC could discuss and decide what the preference would be.
After discussion, HHSC concluded that new agencies and currently funded non-performing agencies make a presentation at the HHSC meeting on February 25, 2004.
B. Discuss meeting schedule timeline for CDBG/HOME proposals 2004-05.
Ms. Yurutucu presented a copy of the meeting schedule timeline for CDBG/HOME proposals 2004-05. She voiced that it would be revised to reflect the presentation meeting date for new agencies and currently funded non-performing agencies.
C. Discuss December Meeting.
Ms. Yurutucu voiced that there were no items on the agenda, and asked if the commission had any item(s) they would like to add.
After discussion, HHSC decided to cancel the December 17, 2003 meeting.
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Comm. Steward made a motion to cancel the December 17, 2003, and Comm. Pathak seconded. Motion carried 8-0. |
D. Discussion of draft 2004 HHSC work plan.
Ms. Yurutucu presented the draft 2004 HHSC work plan and asked if anyone had any items they would like to add.
The commission requested the following items be added to the work plan:
· Update of Consolidated Plan
· CD Strategy
· Studying Housing issues in depth
5. COMMISSION OLD BUSINESS
No Items.
6. HOUSING OFFICER’S REPORT
A. Marketing CD Strategy Activities to Community Housing Development Organizations (CHDO).
Ms. Yurutucu presented an overview of the section, Residential Neighborhood Action Areas, from the CD Strategy and included a map, detailing the three action areas. She added that Requests for Proposals from CHDO's will be accepted, beginning in mid-December, to participate in possible developments of projects, that would create the opportunity of affordable homeownership and preserve rental housing in the three action areas.
She voiced that the goals are to acquire and rehabilitate properties and implement condominium conversions. She included that the City of Sunnyvale will provide HOME operating funds to CHDO's to help implement projects.
B. Status of Below Market Rate (BMR) waiting/interest lists.
Ms. Yurutucu introduced Lupita Gaeta, Interim Housing Programs Analyst, whose primary focus will be working on the BMR Purchase and Homebuyer Programs that includes the waiting/interest list.
She voiced that the BMR waiting/interest list is tentatively scheduled to open in February 2004. She added that a mass mailing would go out to all the individuals currently on the waiting and interest lists. The mailing will include a questionnaire that will establish resident selection based on the responses. She included that a sub-committee will screen questionnaires and tally points and asked if there were any (approximately 3) HHSC's interested in being part of the sub-committee.
After discussion, it was decided that any HHSC interested would let staff know by the January meeting.
C. Discussion of BMR Purchase Program (Preferences and Points).
Ms. Yurutucu presented an overview of the handout re. preferences and points system for the owner and rental program units.
D. Schedule Ranking & Rating work group.
Ms. Yurutucu presented an overview of the ranking and rating form that was included in the Request for Proposals, and requested that HHSC meet to discuss.
HHSC requested that staff schedule a meeting for December 8, 2003.
7. OPEN FORUM
No Items.
8. REPORT ON COUNCIL MEETINGS
Comm. Joshi voiced that there were no items relating to Housing at the 11/18 Council Meeting. He added that the newly appointed Council members would be certified at the 11/25 meeting.
9. ORAL COMMUNICATION
A. Housing & Human Services Commission
Chair Lee provided a sign-up list for Human Service Agency visits. He also, provided a handout and an overview re. the St. Cyprian Peace and Social Justice Committee Candidates Forum on Affordable Housing.
B. Staff
10. ADJOURNMENT
Chair Lee adjourned the meeting at 9:10 pm
Respectfully Submitted,
Annabel Yurutucu
Housing Officer