DRAFT MINUTES
SUNNYVALE board of Library Trustees
JuLY 2, 2007
The Board of Library Trustees met in regular session in Council Chambers, 650 West Olive Avenue at 7:11 p.m. with Jim Griffith presiding.
ROLL CALL
PRESENT: Chair Jim Griffith
Vice Chair John Lilly
Boardmember Kathy Meagher
Boardmember Ray Zhan Su
ABSENT Boardmember Narendra Pathak
Boardmember Lilly moved, and Boardmember Meagher seconded, to excuse the absence of Boardmember Pathak. Motion carried unanimously.
STAFF PRESENT: Deborah L. Barrow, Director of Libraries
Jane Dimpel, Acting Recording Secretary
|
SCHEDULED PRESENTATION: |
None. |
|
PUBLIC ANNOUNCEMENTS: |
None. |
CONSENT CALENDAR:
1.A) Approval of Draft Minutes of 6/11/07
1.B) Approval of Agenda
Vice Chair Lilly moved, and Boardmember Meagher seconded, approval of item 1.A as presented. Motion carried 3-0 with Boardmember Su abstaining due to his absence from the June 11 meeting.
Vice Chair Lilly moved and Boardmember Meagher seconded, approval of item 1.B as presented. Motion carried unanimously.
|
CITIZENS TO BE HEARD: |
None. |
PUBLIC HEARINGS/GENERAL BUSINESS:
2. New Member Introduction:
Boardmember Ray Zhan Su provided a brief overview of his background and shared his experiences and roles as a representative of the community and a long-time Sunnyvale Library user. As a means of introduction to one another, Boardmembers shared a brief overview of their background.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
3. Sunnyvale Library of the Future – Status Report:
Director Barrow gave highlights of the Council meeting of June 19, 2007 at which the Council voted to continue moving forward with the Sunnyvale Library of the Future. Discussion ensued regarding the tentative wording of the ballot measure, Council’s directive that the library and the community garden group work together on how to creatively incorporate the community garden concept into the library plan, and the process and timing for getting the measure placed on the ballot. Council will decide on July 17, 2007 on the specific wording, the recommended signatures and process for representing the ballot measure for the new library to the public.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
4. Council Policy 7.2.19 Boards and Commissions
Director Barrow gave a brief overview of the Council policy governing boards and commissions as well as the process for addressing Board members’ questions regarding their Board. Director Barrow clarified that the policy regarding boards and commission is the current policy. Any items related to the Charter that are subject to voter approval in the November 2007 election will be appropriately represented in the future, when and if such changes occur.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
5. Election of Chair, Vice Chair and Legislative Representative
Nominations were opened for Chair to the Board of Library Trustees. Vice Chair Lilly nominated Chair Griffith who accepted the nomination.
Boardmember Lilly nominated Chair Griffith to serve an additional one year term as Chair. Vote 4-0.
Nominations were opened for Vice Chair to the Board of Library Trustees. Boardmember Ray Su nominated John Lilly who accepted the nomination. Chair Griffith nominated Boardmember Ray Su who declined the nomination.
Boardmember Su nominated Vice Chair Lilly to serve an additional one year term as Vice Chair. Vote 4-0.
Chair Griffith asked for nominations for a Legislative Representative to replace himself in the position. As there were no other candidates, Chair Griffith agreed to continue as the Legislative Representative.
NON-AGENDA ITEMS AND COMMENTS
· BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS
None.
· STAFF ORAL COMMENTS
Director Barrow noted the following:
§ The Library circulated 2,200,000 items in fiscal year 06/07 versus 1,890,000 items in fiscal year 05/06.
§ Online library card registration and the Airpac Text Catalog is now available through the library website.
§ The new Wifi Network is now available in the library.
§ The Library’s Volunteer Recognition was held last week with approximately 30 volunteers in attendance.
§ Three new casual librarians have been hired.
§ The Sunnyvale Art Club Exhibition was quite successful with more than 700 visitors.
§ The new coffee cart in the library plaza is open daily and adding further selections to their menu.
§ About 800 children have signed up for the summer reading program, with approximately 200 participating in the Craft-O-Rama program last week.
§ The Library will participate in the Summer Business Boardwalk event sponsored by the Chamber of Commerce on Wednesday, August 15, from 5-8:30 p.m. on Washington Avenue. A sign up sheet for Boardmembers will be provided at the August 6 Board meeting.
§ The State of the City Event will be held on Wednesday, July 4, at Washington Park. The library will have a booth.
§ The Board and Commission Recognition Event will be held on Thursday, August 30, at the Senior Center.
§ Program flyers and announcements were distributed.
INFORMATION ONLY ITEMS: None.
ADJOURNMENT: 8:56 p.m.
Respectfully submitted,
Deborah L. Barrow
Director of Libraries