DRAFT MINUTES
SUNNYVALE board of Library Trustees
SEPTEMBER 10, 2007
The Board of Library Trustees met in regular session in the Library Program Room, 665 West Olive Avenue at 7:03 p.m. with Jim Griffith presiding.
ROLL CALL
PRESENT: Chair Jim Griffith
Boardmember Kathy Meagher
Boardmember Ray Zhan Su
Boardmember Narendra Pathak
ABSENT: Vice Chair John Lilly
Boardmember Pathak, and Boardmember Meagher seconded, to excuse the absence of Vice Chair Lilly due to illness. Motion carried unanimously.
STAFF PRESENT: Deborah L. Barrow, Director of Libraries
Sandra Barajas, Recording Secretary
|
SCHEDULED PRESENTATION: |
None. |
|
PUBLIC ANNOUNCEMENTS: |
None. |
CONSENT CALENDAR:
1.A) Approval of Draft Minutes of 8/6/07
1.B) Approval of Agenda
Boardmember Pathak moved, and Vice Chair Lilly seconded, approval of Items 1.A and 1.B as presented. Motion carried unanimously.
|
CITIZENS TO BE HEARD: |
None. |
PUBLIC HEARINGS/GENERAL BUSINESS:
2. Library Policy A-02: City of Sunnyvale Wireless Network Acceptable Use Policy (Review):
Director Barrow provided the Board with an overview of Library Policy A-02. The policy was reviewed and approved by the City Attorney and the Director of Information Technology. Discussion ensued regarding security measures.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
Boardmember Pathak moved, and Boardmember Su seconded, approval of Library Policy A-02: City of Sunnyvale Wireless Network Acceptable Use Policy as approved. Motion carried unanimously.
3. Community Pancake Breakfast – Saturday, October 13:
The annual Public Safety Pancake Breakfast is scheduled for Saturday, October 13 from 8 to 11 a.m. at Fire Station #2 located on Wolfe Road and Arques Ave. Boardmembers were invited to participate in the event. Boardmembers signed up for one 1 ½ hour slot to assist with the Library information table.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
4. Review Feedback Cards:
Director Barrow presented a report of feedback from library patrons by specific categories from January to June 2007. Discussion ensued regarding computer issues, customer service, program schedules and feedback process used by neighboring libraries.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
5. Study Issues:
Director Barrow informed the Board that the Council Study/Budget Issues workshop is tentatively scheduled for December. Depending on the results of the votes for the Charter Amendments in the November election, the Council Study/Budget Issues Workshop may take place in early 2008. Board/Commission-generated Study Issues were submitted to the Office of the City Manager on Friday, September 7. Director Barrow reported that the Board of Library Trustees did not request to generate Study Issues for calendar year 2008. The Board was reminded of the Study Issues process as an on-going process throughout the year for generating topics. Study Issues generated in 2008 will be reviewed for Calendar Year 2009. Discussion ensued regarding funding of study issues.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
NON-AGENDA ITEMS AND COMMENTS
· BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS
Boardmember Pathak complimented City Staff for hosting a great Board and Commission Recognition Event in August. He also provided an overview of a workshop he attended from September 4-8 in Milpitas at which Mayor Lee was a speaker.
Chair Griffith commented on “Quick Facts” utility bill stuffer and an editorial regarding the Library Bond in the Sunnyvale Sun.
· STAFF ORAL COMMENTS
Director Barrow noted the following:
§ A City Council Study Session to Review Council’s Policy Regarding Boards and Commissions will be held on Tuesday, September 11 at 5 p.m. in the West Conference Room.
§ In August, a kiosk from JobView was installed near the periodicals section of the Library. The content available on the kiosk is what users would find in the San Jose Mercury News classified section and it allows users to apply for jobs online. In the first partial month of operation, more than 450 people tried searching the kiosk for jobs. Since job searching was listed as the #1 use of library Internet computers, this service will offer added value to library users and participants in the NOVA Workforce program. There is no cost to the library to provide this kiosk.
§ Library staff installed Innovative version 2006 during the month of August. A couple of the most noticeable upgrades include that the patron record display shows the number of renewals on items in the checked out materials list, and private information is now more secure. Changes were made to improve caching and enable back button support throughout the session.
§ New artwork around the entrance to the children’s section was installed in August. The artist was Angelo Lopez, a library staff member. The artwork was part of the KidSpace rejuvenation project. Other changes to furniture and shelving arrangements will follow.
§ The next Board meeting is scheduled for Monday, October 1 at 7 p.m. in Council Chambers.
§ Program flyers and announcements were distributed.
INFORMATION ONLY ITEMS: None.
ADJOURNMENT: 7:51 p.m.
Respectfully submitted,
Deborah L. Barrow
Director of Libraries