DRAFT MINUTES
SUNNYVALE board of Library Trustees
December 3, 2007
The Board of Library Trustees met in regular session in Council Chambers, 650 West Olive Avenue at 7:03 p.m. with Jim Griffith presiding.
ROLL CALL
PRESENT: Chair Jim Griffith
Vice Chair John Lilly
Boardmember Kathy Meagher
Boardmember Ray Zhan Su
Boardmember Narendra Pathak
STAFF PRESENT: Deborah L. Barrow, Director of Libraries
Sandra Barajas, Recording Secretary
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SCHEDULED PRESENTATION: |
None. |
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PUBLIC ANNOUNCEMENTS: |
None. |
CONSENT CALENDAR:
1.A) Approval of Draft Minutes of 10/1/07
1.B) Approval of Draft Minutes of 11/12/07
1.C) Approval of Agenda
Boardmember Pathak moved, and Vice Chair Lilly seconded, approval of Items 1.A, 1.B and 1.C as presented. Motion carried unanimously.
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CITIZENS TO BE HEARD: |
None. |
PUBLIC HEARINGS/GENERAL BUSINESS:
2. Workplan Calendar 2008:
Director Barrow provided an overview of the revised 2008 workplan calendar.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
Vice Chair Lilly moved, and Boardmember Meagher seconded, approval of the 2008 Board of Library Trustees workplan calendar. Motion carried unanimously.
3. Silicon Valley Library System Advisory Board Representative Recommendation:
Director Barrow informed the Board that the System Advisory Board representative term will expire in June 2008. She provided an overview of the recommendation process and position responsibilities. Chair Griffith expressed his interest in serving a two year term.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
4. Library Fines and Fee Review:
Director Barrow provided the Board with an overview of the preliminary fines and fee schedule. She also provided an overview of fines and fees for neighboring libraries. Discussion ensued regarding fines and fees for reserves/holds, DVDs, Link+, Interlibrary Loan and replacements.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
Boardmembers expressed interest in eliminating the holds fee. The fines and fee schedule will be brought to the Board for their recommendation early next year after discussions with other libraries about prospective market rates.
5. Customer Appreciation Day Feedback:
Director Barrow thanked the Board for their participation in the annual Customer Appreciation Day on Saturday, December 1. Comments/suggestions from patrons included: election results for Measure B, elimination of the hold fee, appreciation of Library services and Link+ service.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
6. 2008 Library Holiday Schedule:
Director Barrow provided the Board with an overview of the 2008 Library holiday schedule.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
NON-AGENDA ITEMS AND COMMENTS
· BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS
Boardmember Su mentioned that the Sing Tao Daily of December 3 features an article regarding Bay Area libraries and Boardmember Su.
Boardmember Pathak shared with staff comments he has received from library patrons regarding the professional customer service provided at the Library.
Chair Griffith shared with the Board the City’s chain of command when a boardmember has concerns regarding City operations or policy. Boardmembers are to communicate via Chair, Board/Commission Liaison, Department Director, City Clerk, Office of the City Manager and finally the Mayor’s Office.
Chair Griffith informed the Board that he believes that at an upcoming Council meeting the policy related to Board/Commission interaction with Council will be reviewed.
· STAFF ORAL COMMENTS
Director Barrow noted the following:
§ The SSL Certificate with Verisign was renewed for another two years.
§ Librarians now respond to customer questions via a chat tool called Meebo. This chat reference service can be found on the passitonsv.wordpress.com blog.
§ At their October 16 meeting, Council approved the Homework Help grant, Satterberg grant and Early Literacy for Families grant RTCs.
§ The City has sent letters in support of Public Library Foundation and Transaction Based Reimbursement funding to Governor Schwarzenegger.
§ Library staff is currently working on revamping the kids’ web site. The Children’s Supervising Librarian recruitment is currently underway to replace Betsy Wachter who retired recently.
§ Staff Development Day was held on Friday, November 9. Guest speaker Michael Porter discussed Library 2.0 with staff.
§ Library staff attended the annual California Library Association conference during the month of October.
§ The Library was recognized by High Achievement Organization as the best DialAStory service in the nation. The Library also received two PRexcellence Awards from the California Library Association for Podcasting Programs and for Sunnyvale Library of the Future Materials.
§ The City participated in a disaster training drill this past month.
§ The Library Leadership Team will have its budget review with the City Manager for FY 2008/09 and 2009/10 this month.
§ The Children’s rejuvenation project is ongoing with the Children and Teen materials being shifted.
§ The next Board meeting is scheduled for Monday, January 7 in Council Chambers.
§ Program flyers and announcements were distributed.
INFORMATION ONLY ITEMS: None.
ADJOURNMENT: 7:53 p.m.
Respectfully submitted,
Deborah L. Barrow
Director of Libraries