DRAFT MINUTES

SUNNYVALE board of Library Trustees

July 10, 2006

The Board of Library Trustees met in regular session in the Library Program Room, 665 West Olive Avenue at 7:04 p.m. with Jim Griffith presiding.

ROLL CALL

PRESENT:                   Chair Jim Griffith

                             Boardmember John Lilly

                             Boardmember Kathy Meagher

                             Boardmember Narendra Pathak

ABSENT:                    

STAFF PRESENT:     Deborah L. Barrow, Director of Libraries

Sandra Barajas, Recording Secretary

Christine Doxtad, Supervising Librarian

Marilyn Crane, Manager Information Technology Services

SCHEDULED PRESENTATION:       None.

PUBLIC ANNOUNCEMENTS:

None.

CONSENT CALENDAR:

1.A) Approval of Draft Minutes of 6/5/06

1.B) Approval of Agenda

CITIZENS TO BE HEARD:

None.

PUBLIC HEARINGS/GENERAL BUSINESS:

2. New Member Introduction:

Boardmember Pathak provided a brief overview of his background and shared his experiences and roles as a representative of the community.  As a means of introduction to one another, Boardmembers shared a brief overview of their background. 

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

3. Election of Chair and Vice Chair:

Nominations were opened for Chair to the Board of Library Trustees.  Boardmember Lilly nominated Boardmember Meagher who declined the office.  Boardmember Lilly nominated Boardmember Griffith who accepted the nomination. 

Nominations were opened for Vice Chair to the Board of Library Trustees.  Boardmember Pathak nominated Boardmember Meagher who declined the office.  Boardmember Meagher nominated Boardmember Lilly.

4.      Technology Plan Elements Brainstorming:

Director Barrow requested that the Board conduct a technology plan elements brainstorming session to express their suggestions about technology that the public might want in the future in the Library.  Information Technology Services Manager Marilyn Crane participated in the session.  Suggestions included:

·         Develop short-term/long-term technology plan.

·         Expand electronic subscriptions and keep them up-to-date.

·         Internet kiosks for five minute access and quick lookups in the stacks.

·         RFID for patron convenience.

·         WiFi (wireless access)

·         Large/small visual public electronic displays with Library information and current events as a gathering space.

·         Electronic access to new books and coming features.

·         Software applications

·         SMS and IM (text messaging)

·         Blogs (this could be very demanding of staff time)

·         RSS feeds

·         Ability for patrons to use their own devices such as cell phones, PDA’s, laptops, etc.

·         Consider issues of access and outbound strategies.

·         Vary techniques for notifications.

·         Maximize self checkout to allow staff to answer questions and help patrons more.

·         Maximize library “content.”

·         Focus on “push” notification.

·         Interest was expressed regarding what information is in the Library system about a library patron and their history.

Manager Crane provided a brief update on the status of the wireless access project.  The Report to Council is scheduled to be presented to Council at their July 25 meeting.  Staff answered Boardmembers questions regarding timeframe, accessibility, and back-up plan.  The Board suggested that a test be done to determine now if the backup plan will be needed.  Also that staff prepare a pamphlet with information to help patrons who want to access the wireless system.

Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.

5.      Library Tour:

Director Barrow introduced Supervising Librarian Christine Doxtad.  Ms. Doxtad provided the Board with a Library tour which included the Children’s Room and potential changes to

update the Children’s Room to be more interesting, exciting and child-friendly.  Ms. Doxtad also showed the Board the new book area and discussed the upcoming market place project and the changes that will result.  She also provided a brief overview of the Express Internet Station computers, One hour Internet Station computers, Catalog computers, self check machines, and electronic subscriptions available. 

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

NON-AGENDA ITEMS AND COMMENTS

·         BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS

Chair Griffith informed Boardmembers that he will be coordinating a tour of the Senior Center in order to successfully publicize library events.  He also mentioned that he participated in the Friends Book Sale and looks forward to participating in future book sale events.

·         STAFF ORAL COMMENTS

Director Barrow noted the following:

§         Council adopted the recommended City budget at their June 20 meeting.  This included Budget Supplement #4 Proposal to Eliminate the Library’s DVD/Videotape Feature Film Rental Fee and approve Appropriation of Public Library Fund Monies.

§         With the elimination of the feature film rental fee, circulation for this collection has drastically increased.  Library staff has responded to patron comments/suggestions regarding loan limits and availability of materials.

§         Library staff is proposing six Non-Routines for Fiscal Year 2006/2007.

§         Marketplace is being expanded to include the Children’s Room.

§         The Department of Finance has distributed the Request for Proposal regarding the Sunnyvale Library of the Future.  The study is on a fast turnaround time to get options and costs to Council early in 2007 so that they can determine the next steps for the project.

§         Library patrons are being encouraged to participate in a focus group on Monday, July 31 at 11 a.m. regarding reconfiguration of the Children’s Room.

§         The Library has submitted three grant applications: LSTA Live Homework Help, Local Library Website Improvement Project, and Satterberg Foundation.

§         Library staff will be participating in the Centennial Business Expo on Wednesday, August 2 from 6 – 8:30 p.m.  Boardmembers interested in participating should contact Library Administration.

§         The HVAC project has been completed.

§         The Friends made approximately $6,000 at their June 24 Book Sale.

§         Next Board meeting is scheduled for Monday, August 7 in Council Chambers.

INFORMATION ONLY ITEMS: None.

ADJOURNMENT: 8:50 p.m.

Respectfully submitted,

Deborah L. Barrow

Library Director