DRAFT MINUTES
SUNNYVALE board of Library Trustees
AUGUST 1, 2005
The Board of Library Trustees met in regular session in Council Chambers, 650 West Olive Avenue at 7:02 p.m. with Jim Griffith presiding.
ROLL CALL
PRESENT: Jim Griffith
Roland Wanigatunga
Thomas Flaherty
John Lilly
Kathy Meagher
ABSENT:
STAFF PRESENT: Deborah L. Barrow, Director of Libraries
Jane Dimpel, Acting Recording Secretary
SCHEDULED PRESENTATION: None
|
PUBLIC ANNOUNCEMENTS: |
None |
CONSENT CALENDAR:
1.A) Approval of Draft Minutes of 7/11/05
1.B) Approval of Agenda
Boardmember Wanigatunga moved, and Boardmember Flaherty seconded, approval of the Consent Calendar. Motion carried unanimously.
|
CITIZENS TO BE HEARD: |
None |
PUBLIC HEARINGS/GENERAL BUSINESS:
2. Code of Ethics Review
Director Barrow reviewed with the Board the Code of Ethics for members of Sunnyvale City Council, Boards and Commissions. Discussion ensued regarding principles and official policies or positions of the City Council, Board or Commission.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
3. Review Feedback Cards
Director Barrow presented a report of feedback from library patrons categorized by specific programs. Discussion ensued on feedback regarding computers (internet software to eliminate popups, WIFI access, search engines);access to services, materials, furniture and Library layout (small room, clocks, flyers, shelving, DVD sorting); security and noise (cell phone usage, protestors). Feedback cards and responses are placed on display to the public in the display case in the lobby after the appropriate Library Manager responds to them.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
4. National Night Out
Director Barrow distributed to Board members a listing of National Night Out events to be held on Tuesday, August 2, in various communities in the Sunnyvale area. There is no Citywide event being held this year. It was suggested that Board members wear their name tags if they wish to attend any of these events to publicize library functions.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
5. Draft RTC Authorization to accept the $2,500 Einstein’s Big Idea Grant from WGBH Television Station’s Educational Foundation commemorating the “World Year of Physics 2005” and Budget Modification No. 2.
Director Barrow provided the Board with a brief overview of the Draft RTC.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
Boardmember Lilly moved, and Boardmember Meagher seconded, for the Board to recommend to City Council Alternative #1 which approved use of WGBH Educational Foundation funds for “Einstein’s Big Idea.” The motion carried unanimously.
6. Legislative Representative
Chair Griffith asked for nominations for a Legislative Representative to replace himself in the position. As there were no other candidates, Chair Griffith agreed to continue as the Legislative Representative.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
7. Develop Library Board Goals
The Board was supplied with copies of the Board of Library Trustees By-Laws. Director Barrow advised that City Council determines the Library Board’s role. Discussion ensued regarding goals, priorities, and important issues such as technology. A new work plan is in process.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
NON-AGENDA ITEMS AND COMMENTS
· BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS
§ Chair Griffith led a discussion regarding wireless access in the Library. Discussion ensued regarding Library policy on technology issues.
§ Chair Griffith expressed that he would like the Board to work on developing study issues reflecting top priority issues for the Library at the next regular Board meeting.
· STAFF ORAL COMMENTS
Director Barrow noted the following:
§ The new Innovative System is scheduled to go “live” the week of August 8, 2005. From Sunday, August 7 at 8 p.m. until Wednesday morning, August 10, the public will be unable to access the Library catalog. The public is being notified through notices posted on the current library catalog, the Library’s home page, and through printed bookmarks being distributed at the Library.
§ The Library held its Sunnyvale Library of the Future Visioning meeting on Wednesday, July 10. Twenty community members joined the facilitator, Geoff Ainscow, and Library staff in a discussion and design of the Library of the future.
§ Sc[i]3 Advisory Board Meeting was held at 7:00 p.m., on Thursday, July 14. The next meeting will be Wednesday, October 12 at 7:00 p.m.
§ Library Non-Routines for fiscal year 2005/2006 have been reviewed.
§ Continuing the new on-line system.
§ Implementing internet scheduling software.
§ The new smoke alarm system for the Library will be installed within the next month or so. Discussion ensued regarding length of replacement time.
INFORMATION ONLY ITEMS: None
ADJOURNMENT: 8:54 p.m.
Respectfully submitted,
Deborah L. Barrow
Library Director