DRAFT MINUTES
SUNNYVALE board of Library Trustees
AUGUST 7, 2006
The Board of Library Trustees met in regular session in Council Chambers, 650 West Olive Avenue at 7:00 p.m. with Jim Griffith presiding.
ROLL CALL
PRESENT: Chair Jim Griffith
Vice Chair John Lilly
Boardmember Kathy Meagher
Boardmember Narendra Pathak
ABSENT:
STAFF PRESENT: Deborah L. Barrow, Director of Libraries
Sandra Barajas, Recording Secretary
SCHEDULED PRESENTATION: None.
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PUBLIC ANNOUNCEMENTS: |
None. |
CONSENT CALENDAR:
1.A) Approval of Draft Minutesof 7/10/06
1.B) Approval of Agenda
Boardmember Pathak moved, and Vice Chair Lilly seconded, approval of Items 1.A and 1.B as presented. Motion carried unanimously.
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CITIZENS TO BE HEARD: |
Sparky Cohen spoke against the Library’s reserve fee. Vice Chair Lilly informed Mr. Cohen that the fee was approved by Council during the budget process in May 2006 and advised that he could obtain reserve items free through the Library’s Link+ system. Mr. Cohen’s suggestion of removing the .50 cent reserve fee will be taken in to consideration during the next budget cycle. |
PUBLIC HEARINGS/GENERAL BUSINESS:
2. Ethics Training:
Director Barrow reviewed with the Board the Code of Ethics for members of Sunnyvale City Council, Boards and Commissions. No suggestions were provided.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
3. Feedback from July 25 Council Meeting Regarding Library-Related Study Issues:
Director Barrow informed the Board that at their July 25 meeting, Council approved RTC: Status of Internet Access Service Delivery at the Library; and RTC: Wireless Services at City Hall and the Library. She also provided a brief status on the project of the Wireless Services at City Hall and at the Library.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
4. Policy A-11: Public Conduct in the Library (review) and Policy A-63: Cell Phone Use at the Library (delete):
Director Barrow provided a brief overview of revised Policy A-11 and informed the Board that Policy A-63 has been incorporated into the revised policy.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
Vice Chair Lilly moved, and Boardmember Meagher seconded, approval of Policy A-11 as presented and deletion of Policy A-63. Motion carried unanimously.
5. Board Feedback from Library Tour:
Boardmembers commented on the amount of library space devoted to computer workstations, amount of databases offered, the volume of the Children’s collection, and complimented Library staff on their selection for the Adult Reference Desk. The Board was also pleased to see that the Library has several new computers.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
6. Library of the Future Tentative Workplan:
Director Barrow provided the Board with an overview of the tentative workplan schedule for the Library of the Future study. It is anticipated that a consultant will be selected and begin work by September 2006. Boardmembers were encouraged to participate in upcoming events regarding this project.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
7. Council Study Issues Process:
Director Barrow provided the Board with a brief overview of the City Manager approved 2006/2007 Library Non-Routines. She then provided an overview of the Council Study Issues process. Chair Griffith requested this item be placed on the September Board agenda for further discussion of possible Study Issues.
NON-AGENDA ITEMS AND COMMENTS
· BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS
Chair Griffith informed Boardmembers that he will be coordinating a tour of the Senior Center for Saturday, August 10, to get feedback from seniors on library services. He also inquired about RTC 06-258: Award of Contract for Four Library Self-Check Machines (F0607-05).
· STAFF ORAL COMMENTS
Director Barrow noted the following:
§ The Annual Board and Commission Recognition Reception is scheduled for Thursday, August 24 in the Orchard Pavilion at the Senior Center.
§ The Library has been awarded the Live Homework Help Grant.
§ Total circulation for FY 05/06 was 1.89 million, approximately 70,000 more than the previous year, and total children’s program attendance was 16,814 which was 140% of planned.
§ Circulation for FY 06/07 Period 1 was 194,000, approximately 42,000 more than last fiscal year during the same timeframe.
§ Steve Sloan has been appointed the new Administrative Librarian for Support Services and Rafael Bayani has been appointed the new Library Assistant in Circulation. The library currently has two vacant positions, a Library Assistant position in Cataloging & Processing which will be filled upon the return of Supervising Librarian Marsha Pollak and a Library Specialist III in Circulation.
§ 215 Adults, 1440 Children, and 339 Teens participated in the Summer Reading Programs. The annual San Jose Opera program had a total of 201 participants.
§ Next Board meeting is scheduled for Monday, September 11 in the Library Program Room.
INFORMATION ONLY ITEMS: None.
ADJOURNMENT: 8:10 p.m.
Respectfully submitted,
Deborah L. Barrow
Library Director