SunnyvaleRTC

The Board of Library Trustees met in regular session in the Library Program Room, 650 West Olive Avenue at 7:03 p.m. with Jim Griffith presiding.

Vice Chair Lilly moved, and Boardmember Meagher seconded, approval of items 1.A and 1.B as presented. Motion carried unanimously.

2. RTC: Consideration of Revisions to Council Policy Governing Boards and Commissions:

Assistant City Manager Walker provided the Board with a brief overview of the draft RTC: Consideration of Revisions to Council Policy Governing Boards and Commissions. Discussion ensued regarding revision 1) require that Board and Commission members complete their existing terms before being appointed to a different Board or Commissions.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

Boardmember Pathak moved, and Vice Chair Lilly seconded, to recommend to Council Alternative 1 which accepts the report’s finding that the existing charter prohibits Board and Commission members from being appointed to a different Board or Commission prior to completing the full term to which they were originally appointed. Cease any practice not in compliance with such an interpretation. Revise policy 7.2.10 to support that position and Alternative 2 which charges the Ad Hoc Charter Review Committee with reviewing the existing charter language prohibiting Board and Commission members from being appointed to a different Board and Commission prior to completing the full term to which they were originally appointed. Motion carried unanimously.

Director Barrow presented a review of Feedback Cards from January to June 2006. Discussion ensued regarding the Internet Scheduling Software and organization of the DVD collection. Boardmembers commended Library staff for their concise responses and thanked Library staff for their customer service.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

Director Barrow provided a brief overview of the 2006/2007 Library Non-Routines. Discussion ensued regarding staff workload and a library technology plan. At their October 2 meeting, the Board will be presented with Council Study Issue: Explore Revisions to Council Policy Regarding Conference and Training for Boards and Commission Members. No Council Study Issues were suggested.

Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.

Director Barrow informed the Board that a Community Forum meeting will be held on Wednesday, September 20 in the Library Program Room beginning at 6 p.m. Various Focus Group meetings will be held on Thursday, September 21 and Sunday, September 24. Meetings are being conducted by consultant Anderson Brulé Architects. She also provided the Board with a tentative project timeline which included key dates for Boardmembers:

· November 6 – review preliminary information regarding the Plan of Service and Needs Assessment.

· December 18 – a special meeting was suggested to review preliminary information regarding the Building Program

· January 23, 2007 – Council to review Report to Council (RTC) regarding Community Needs, Plan of Service, and Building Program.

· February 1 – Host public meetings to discuss study results and Council preferences

Chair Griffith requested that “December Board Meeting Date” be placed on the October 2 Board agenda. A request for information was made regarding Legislative Ballot Measure deadlines for November 2007 Elections and Boardmember parameters/restrictions.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

Boardmember Meagher mentioned that the Library will be hosting a children’s storytime at the Sunnyvale Community Garden on Saturday, September 16 at 10:30 a.m. A Grand Opening of the Sunnyvale Community Garden is scheduled for Sunday, October 1 from 1 to 4 p.m.

Boardmember Pathak shared community comments regarding the Library of the Future. He also shared comments regarding the cleaning standards for the public restrooms.

§ Iteam representative will be on site September 18 through September 20 to troubleshoot difficulties being experienced with the Internet scheduling software.

§ Wi-fi in the Library is being provided by Metrofi. The best connection is to be found around the perimeter of the Library building near windows. Current beta version is expected to be improved.

§ Art project for the Children’s Room is anticipated as part of the Children’s Room improvement project.

§ The Library has been offered two grants: Satterberg Foundation for Tales for Tots and the Library Services and Technology Act Grant to Provide Access to Live Homework Help.

§ Library Podcasts are now available at librarypodcasts.org or at the Sunnyvale Library’s Itunes directory listing.

§ The Library will be participating in a six month trial of downloadable videos through Recorded Books.

§ Marketplace project furniture and carpet has been ordered and it is anticipated that installation will be within two months.

§ Next Board meeting is scheduled for Monday, November 6 in the Library Program Room.