DRAFT MINUTES
SUNNYVALE board of Library Trustees
SEPTEMBER 12, 2005
The Board of Library Trustees met in regular session in Library Program Room A, 665 West Olive Avenue at 7:02 p.m. with Jim Griffith presiding.
ROLL CALL
PRESENT: Jim Griffith
Thomas Flaherty
John Lilly
Kathy Meagher
ABSENT: Roland Wanigatunga (excused)
STAFF PRESENT: Deborah L. Barrow, Director of Libraries
Jane Dimpel, Acting Recording Secretary
Coryn Campbell, Neighborhood & Community Services/IGR Manager
Linda Cooper, Librarian
SCHEDULED PRESENTATION: None
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PUBLIC ANNOUNCEMENTS: |
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CONSENT CALENDAR:
1.A) Approval of Draft Minutes of 8/1/05
1.B) Approval of Draft Minutes of 8/22/05
1.C) Approval of Agenda
Boardmember Flaherty moved, and Boardmember Meagher seconded, approval of Item 1.A as presented. Motion carried unanimously.
Boardmember Meagher moved, and Boardmember Lilly seconded, approval of Item 1.B as presented. Motion carried unanimously.
Boardmember Lilly moved, and Boardmember Flaherty seconded, approval of Item 1.C as presented. Motion carried unanimously.
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CITIZENS TO BE HEARD: |
None |
PUBLIC HEARINGS/GENERAL BUSINESS:
2. Patriot Act Statement
At a special meeting on 8/22/05 the Board voted unanimously to recommend that Council approve Alternative No. 1.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
3. Neighborhood Community Services
Coryn Campbell, Neighborhood and Community Services/ IGR Manager spoke regarding services provided to the community by the City of Sunnyvale, such as the Community E-News, Community Line, Community Events Calendar and the Community Liaison Office. They are also responsible for Sunnyvale’s Volunteer Program, the Columbia Neighborhood Center, and the CitySkills program which Boardmember Flaherty will be attending. Director Barrow thanked Coryn Campbell for her informative program.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
4. Demonstration of New Innovative System
Librarian Linda Cooper provided a demonstration of the Library’s new catalog system, showing new methods of searching and other available features. She also provided a handout with detailed instructions on using the system. Some features in progress are e-Commerce for payment of fines and holds via credit card, FAQ page, and featured items lists. Boardmembers were encouraged to provide ideas for the FAQ page. Director Barrow thanked Linda for the presentation, and congratulated her on a job well done with the Library Web Page and Homepage for the new Catalog..
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
5. Identify Possible Study Issues
Two possible Study Issues were determined by the Boardmembers: “The extent the Library provides sufficient & appropriate internet access”; and “Corporate Partnerships”, which would include sponsorship, funding,equipment, materials and possible internships.
Director Barrow will ok reporting Study Issues as required.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
6. Pancake Breakfast
Boardmembers were invited to assist staff to handle the Library information table during 1-1/2 hour time slots at the Pancake Breakfast being held by Public Safety on October 1, 2005, from 8:00 to 11:00 AM at Fire Station 2 at Wolfe & Arquez. Boardmembers Meagher, Lilly and Flaherty will be available to assist.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
NON-AGENDA ITEMS AND COMMENTS
· BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS
§ Boardmember Meagher mentioned that she had noticed that the alarm is still going off frequently when patrons are exiting the Library.
· STAFF ORAL COMMENTS
Director Barrow noted the following:
§ The new Innovative system going well but the Library is experiencing a few problems, particularly with self check machines not being able to handle feature DVDs and Videos.
§ The program restructuring process is underway, after which the FY 2006/07 and 2007/08 budget development will begin.
§ For the first two quarters of 2005/06, the Circulation Department reports that they have taken in $21,000 in feature DVD and Video rental fees.
§ The Library recently received notification of a $10,000 grant award from the Satterberg Foundation.
§ The President of the Sc[i]3 Foundation, Howard Lieberman is working on a business plan to propose to the USPTO in place of the original proposal to move Sc[i]3 to Cogswell College. A message has been received from Kay Melvin, an executive with the Patent and Trademark Depository Library Program advising that the USPTO may be moving away from Video Conferencing to Webcasting.
§ The Public Library Connection, a new Sunnyvale Library newsletter exclusively for teachers of Sunnyvale students, is now available online and in print form.
§ Onsite construction of the Library’s new HVAC upgrade is expected to begin mid-December with completion of work by March, 2006.
§ The Summer reading program for adults and children was very successful. The total of children and teens who participated was 2,229; and the total adults was 289.
INFORMATION ONLY ITEMS: None
ADJOURNMENT: 8:50 p.m.
Respectfully submitted,
Deborah L. Barrow
Library Director