DRAFT MINUTES
SUNNYVALE board of Library Trustees
January 3, 2005
The Board of Library Trustees met in regular session in Council Chambers, 650 West Olive Avenue at 7:03 p.m. with Pam Anderson presiding.
ROLL CALL
PRESENT: Chair Pam Anderson
Kathy Meagher
Jim Griffith
Thomas Flaherty
Ronald Wanigatunga
STAFF PRESENT: Susan Denniston, Interim Library Director
Marsha Pollak, Supervising Librarian
Dorothy Hammond, Recording Secretary
SCHEDULED PRESENTATION: None
PUBLIC ANNOUNCEMENTS: None
CONSENT CALENDAR:
1.A. Approval of Draft Minutes of December 6, 2004 Meeting
1.B. Approval of Agenda
Boardmember Flaherty moved, and Boardmember Meagher seconded, approval of the Consent Calendar. Motion carried unanimously.
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CITIZENS TO BE HEARD: |
None. |
PUBLIC HEARINGS/GENERAL BUSINESS:
2. Workplan Calendar 2005.
Final Workplan Calendar 2005 was approved.
January Board Meeting for 2006 date & time to be finalized after dates are set for observed New Year’s Day holiday.
3. Council Legislative Policies Review
Interim Director Denniston went over the proposed changes of the Council Legislative Policies concerning the Library. The proposed changes will be discussed at Council meeting on January 11, 2005. After brief discussion, Boardmember Griffith suggested rewording for proposed Library Legislative Policy #12 to cover a broader range of legislation. Chair Anderson suggested possible prioritization of the proposals before presenting them to Council.
Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.
4. Integrated Library System
Supervising Librarian Pollak provided the board with an overview of the Integrated Library System; she provided the background, the selection process, the current issues regarding data transfer, installation, training and projected live launch in June 2005. Questions and suggestions from boardmembers followed the presentation.
Chair Anderson opened the public hearing, and there being no public testimonies, closed
the public hearing.
NON-AGENDA ITEMS AND COMMENTS
· BOARDMEMBER ORAL COMMENTS
Boardmember Griffith suggested that the Board should be informed of the Library activities and programs in a timely manner, so that they could be announced by boardmembers at Council meetings.
Boardmember Flaherty requested that the Board should be informed of Sc[i]3 progress before the Report to Council is presented.
Boardmember Wanigatunga would like to contact the Sc[i]3 fundraising committee.
Chair Anderson announced she is on one of the interview panel board for the Library Director Recruitment this week.
· STAFF ORAL COMMENTS
Interim Director Denniston:
§ Thanked the board for their participation in Customer Appreciation Day.
§ Discussed the new email automation program.
§ Provided an update on Sc[i]3 fundraising efforts.
§ Updated Board on Director Recruitment progress.
§ Discussed Day in the District opportunity to meet with state legislators; staff will arrange a group appointment for all interested parties.
§ Announced that the Friends Annual Membership Meeting is scheduled for Tuesday, January 18, 2005, 9:30 am; Gary Richards, “Mr. Roadshow” is the guest speaker.
§ Updated Board on recent promotions for Feature DVD and Video rental collection.
§ Noted that new start time for City Council meetings is 7 pm.
§ Next board meeting on Monday, February 7, 2005 will review Feedback Cards.
§ Program flyers and announcements were distributed.
INFORMATION ONLY ITEMS: None
ADJOURNMENT: 8:20 p.m.
Respectfully submitted,
Susan Denniston
Interim Library Director