DRAFT MINUTES
SUNNYVALE board of Library Trustees
OCTOBER 2, 2006
The Board of Library Trustees met in regular session in the Library Program Room, 650 West Olive Avenue at 7:10 p.m. with Jim Griffith presiding.
ROLL CALL
PRESENT: Chair Jim Griffith
Vice Chair John Lilly
Boardmember Kathy Meagher
Boardmember Narendra Pathak
STAFF PRESENT: Deborah L. Barrow, Director of Libraries
Sandra Barajas, Recording Secretary
SCHEDULED PRESENTATION: None.
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PUBLIC ANNOUNCEMENTS: |
None. |
CONSENT CALENDAR:
1.A) Approval of Draft Minutes of 9/11/06
1.B) Approval of Agenda
Boardmember Pathak moved, and Vice Chair Lilly seconded, approval of items 1.A and 1.B as presented. Motion carried unanimously.
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CITIZENS TO BE HEARD: |
None. |
PUBLIC HEARINGS/GENERAL BUSINESS:
2. RTC: Authorization to accept $22,525 grant funds from the California State Library for the Library Services and Technology Act Grant Program to provide access to Live Homework Help, an online homework assistance program, and Budget Modification No. 13:
Director Barrow provided the Board with a brief overview of the draft RTC. Discussion ensued regarding funding, publicity of program, and availability of tutors.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
Boardmember Pathak moved, and Vice Chair Lilly seconded, to recommend to Council Alternative 1 which accepts $22,525 from the California State Library for the Library Services Technology Act (LSTA) Grant Program to provide access to Live Homework Help, and authorizes Budget Modification No. 13 because the program is a great opportunity for Sunnyvale students. Motion carried unanimously.
3. RTC: Authorization to accept a second year of $10,000 in grant funds from the Satterberg Foundation for Tales for Tots: increasing storytimes to young children in child care centers and family day care provider homes and Budget Modification No. 14:
Director Barrow provided the Board with a brief overview of the draft RTC. Discussion ensued regarding success of first year and information about the Satterberg Foundation.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
Vice Chair Lilly moved, and Boardmember Meagher seconded, to recommend to Council Alternative 1 which accepts $10,000 from the Satterberg Foundation for a continuation of the Tales for Tots program: increasing storytimes to young children in child care centers and family day care provider homes, and authorizes Budget Modification No. 14. The Board is eager to extend the program due to its success during the first year. Motion carried unanimously.
4. Library of the Future Update:
Director Barrow provided the Board with an overview of the Library of the Future Community Forum and Focus Group meetings. Approximately 108 community members participated in the Community Forum on Wednesday, September 20 and 10 to 12 participated in each of the five Focus Groups. Director Barrow thanked the Friends of the Library for providing the food for the Community Forum. Participants in the Community Forum and the Focus Groups were enthusiastic and appreciative of the opportunity to contribute their ideas. Library staff also discussed the Library of the Future at the Lakewood Family Fun Night held at the Library on Thursday, September 28 with approximately 170 in attendance. The Lakewood Family Fun Night provided input that was lacking and much needed from the area of North Sunnyvale and the Hispanic Community. Anderson Brulé Architects staff is currently compiling the Needs Assessment and Plan of Service for staff review. The Library Board of Trustees will review the preliminary results at their November 6 meeting.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
5. December Board Meeting Time/Location:
Director Barrow requested that the Board consider holding a special meeting on Monday, December 18 in order to review preliminary information regarding the Needs Assessment, Plan of Service and the Building Program. The December 18 meeting is needed to maintain the timeline and to get the preliminary report to Council as planned, on January 23, 2007.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
Vice Chair Lilly moved, and Boardmember Pathak seconded, to reschedule the Monday, December 4 Board meeting to Monday, December 18 in Council Chambers. Motion carried unanimously.
6. Special Meeting – March 26, 2007:
Director Barrow suggested that the Board schedule a special meeting for Monday, March 26, 2007 in order to review draft RTC regarding Library of the Future and options based on Council direction. Discussion ensued regarding the 2007 workplan calendar and combining the March 26 and April 2 meeting.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
Vice Chair Lilly moved, and Boardmember Pathak seconded, to schedule a special Board meeting on Monday, March 26 and moving public hearing items that would normally be discussed in April to March 26. Motion carried unanimously.
7. Public Safety Pancake Breakfast:
The annual Public Safety Pancake Breakfast is scheduled for Saturday, October 14 from 8 to 11 a.m. at Fire Station #2 located on Wolfe Rd. and Arques Ave. Boardmembers were invited to participate in the event. Boardmembers signed up for one 1 ½ hour slot to assist with the Library information table.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
8. Review Study Issues:
Director Barrow informed the Board of a possible Study Issue regarding conference and training for Boards and Commission Members. If a study issue is recommended, a special meeting may be held for Board review and ranking.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
9. Representative to Silicon Valley Library System Advisory Board:
Director Barrow provided the Board with a brief overview of the System Advisory Board (SAB) role and/or responsibilities. Community member Thomas Flaherty’s term just expired and he volunteered to continue a two year term on the SAB.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
Vice Chair Lilly nominated, and Boardmember Meagher seconded, the reappointment of Thomas Flaherty to a two year term to the System Advisory Board.
NON-AGENDA ITEMS AND COMMENTS
· BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS
Boardmember Meagher mentioned that she utilized the Link+ program and was very impressed with its service, ease of use and quick delivery.
Chair Griffith mentioned that the Friends of the Library Book Sale is scheduled for Saturday, October 7 from 10 a.m. to 4 p.m. at the Raynor Center, 1500 Partridge Ave. in Sunnyvale.
· STAFF ORAL COMMENTS
Director Barrow noted the following:
§ Feature Film loan limit has been revised from six items to three items.
§ Iteam representative was onsite the week of September 18 to troubleshoot difficulties with the Internet scheduling software.
§ Four new self-check machines are tentatively scheduled to arrive on October 6 with installation the week of October 9.
§ Metrofi’s service is no longer in beta, however, wi-fi within the Library is still limited to perimeter areas only.
§ Library staff is currently testing the Ecommerce module.
§ The local library web site improvement project grant was not awarded to the Library because Library staff could not accept the grant guidelines which involved moving the entire Library Web site to an external server.
§ Lakewood Family Fun Night was held on Thursday, September 28 and approximately 170 parents/students participated in the event. Library staff provided tours and signed families up for library cards and obtained feedback regarding the Library of the Future. The event was held in English and Spanish.
§ Library staff will participate in the Chamber of Commerce’s Connect with Sunnyvale Expo on Wednesday, October 4 on the Lockheed campus.
§ Library staff will participate in the Family Fun Night at the Columbia Neighborhood Center on Wednesday, October 18.
§ The Sunnyvale Community Visioning Festival will be held on Saturday, October 28 from 9 a.m. to 2 p.m. at the Sunnyvale Community Center.
§ Next Board meeting is scheduled for Monday, November 6 in the Library Program Room.
INFORMATION ONLY ITEMS: None.
ADJOURNMENT: 7:48 p.m.
Respectfully submitted,
Deborah L. Barrow
Library Director