DRAFT MINUTES
SUNNYVALE board of Library Trustees
OCTOBER 3, 2005 

The Board of Library Trustees met in regular session in Library Program Room A, 665 West Olive Avenue at 7:02 p.m. with Jim Griffith presiding.

ROLL CALL

PRESENT:                   Jim Griffith

Thomas Flaherty

John Lilly

Kathy Meagher

Roland Wanigatunga

ABSENT:                    

STAFF PRESENT:     Deborah L. Barrow, Director of Libraries

Jane Dimpel, Acting Recording Secretary

Joan Jackson, Librarian

Ellen Giarrizzo, Circulation Supervisor

SCHEDULED PRESENTATION:       None

PUBLIC ANNOUNCEMENTS:

None

CONSENT CALENDAR:

1.A) Approval of Draft Minutes of 9/12/05

1.B) Approval of Agenda

CITIZENS TO BE HEARD:

None

PUBLIC HEARINGS/GENERAL BUSINESS:

2. Policy Issue – Library Policy A-11 Public Conduct in the Library.

Director Barrow introduced Librarian Joan Jackson who spoke regarding the Public Conduct Policy.  She emphasized that the policy takes a very positive approach in order to promote Library usage.  Action by staff will be taken mainly upon complaints received from patrons.

Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.

3.  Policy Issue – Fines & Fees

Circulation Supervisor, Ellen Giarrizzo advised the Board that fines are set to encourage timely return of materials, not as a source of revenue.  A Library Card is a contract.  Notifications are a courtesy, but the patron is advised of due dates when materials are checked out.  Discussion ensued regarding fee amounts.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

4.      Council Study Issues Process

At the September 12, 2005, Library Board of Trustees meeting, two study issues were defined by Boardmembers:

LiBBD-01 – Corporate Partnerships.

LiBBD-02 – Extent the Library Provides Internet Access to Meet Community Needs.

Director Barrow asked that the Board rank these Study Issues in order of importance.  Discussion ensued regarding both issues, and decision was made to rank them as follows and change the numbering:

#1      LIBBD-01 – Extent the Library Provides Internet Access to Meet Community Needs.

#2      LIBBD-02 – Corporate Partnerships.

Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.

NON-AGENDA ITEMS AND COMMENTS

·         BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS

§         Boardmember Flaherty advised that he felt his participation in the Pancake Breakfast was worthwhile, and that it was well attended.

·         STAFF ORAL COMMENTS

Director Barrow noted the following:

§         Thank you to everyone who participated in the Pancake Breakfast.

§         Customer Appreciation Day will be held on Saturday, December 3, 2005, along with the Friends’ Holiday Book Sale.  Boardmembers are encouraged to attend.

§         Staff is still working on the problems with the self check machines not being able to handle feature DVDs and Videos as a result of charging for some items.

§         The Library FY 05/06 budget review will take place 1/24 – 1/26/06. 

§         For the first two quarters of 2005/06 the Circulation Department reports that they have taken in $21,000 in feature DVD and Video rental fees.

§         News from Sc[i]³ is that the Detroit USPTO partnership has been closed as of October 1, 2005.  The Texas partnership is also considering withdrawal.  There will be a Sc[i]³ Board meeting on October 12, 2005.

§         The Einstein Program is going very well. 

§         Staff is making progress on the Reference Desk redesign and the Marketplace non-routine project. 

INFORMATION ONLY ITEMS: None

ADJOURNMENT: 8:50 p.m.

Respectfully submitted,

Deborah L. Barrow

Library Director