DRAFT MINUTES
SUNNYVALE board of Library Trustees
OCTOBER 4, 2004

The Board of Library Trustees met in regular session in Council Chambers, 650 West Olive Avenue at 7:00 p.m. with Pamela Anderson presiding.

ROLL CALL

PRESENT:                   Chair Pam Anderson

Vice Chair Roland Wanigatunga

Kathy Meagher

Jim Griffith

Thomas Flaherty

STAFF PRESENT:     Victoria L. Johnson, Director of Libraries

                             Sandra Barajas, Recording Secretary

                                    Karen Willes, Casual Management

                             Steve Sloan, Supervising Librarian

                             Christine Doxtad, Supervising Librarian

                             Elizabeth Wachter, Supervising Librarian

SCHEDULED PRESENTATION:  None

PUBLIC ANNOUNCEMENTS: 

Robert Harms, a member of the public and Director of Publicity for the Friends of the Sunnyvale Public Library, announced the Friends October Book Sale will be held Saturday, October 9 from 10 a.m. – 4 p.m.  Chair Pam Anderson, on behalf of the board, presented Director Johnson with a gift for her years of service to the Board of Library Trustees and wished her well in her new venture with San Mateo County.  Jackie Harrison, a member of the public, thanked Director Johnson for her years of service to the Sunnyvale Library Community.   

CONSENT CALENDAR 

1.A. Approval of Draft Minutes of September 13, 2004 Meeting

1.B. Approval of Agenda

CITIZENS TO BE HEARD: None

PUBLIC HEARINGS/GENERAL BUSINESS:

2. Public Safety Pancake Breakfast

Steve Sloan, Supervising Librarian of Sc[i]3 and Public Relations, announced that the Public Safety Pancake Breakfast will be held from 8 – 11 a.m. on Saturday, October 9 at Fire Station 2 located on Wolfe and Arques.  Boardmembers signed up for 1 ½ hour slots to partner with the library to staff a library information table. 

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

3. Assess Future Library Needs:

Casual Manager Karen Willes asked the Board to share suggestions, comments and/or concerns that they have heard from the public which should be incorporated in the Study Issue/Report to Council she is preparing regarding the development of new library facilities in Sunnyvale.  Boardmembers provided their input. 

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

4. Review Proposed Study Issues for Council Consideration:

Casual Manager Karen Willes provided the Board with an overview of Study Issue Assess Future Library Facility Needs.  Boardmembers suggested that the Study Issue indicate that Phase I will be funded by the Public Library Fund and that Phase II will require City funding.  They also suggested that the Study Issue provide information regarding Senate Bill 1161, the Public Library Construction and Renovation Bond Act of 2006.

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

Supervising Librarian Christine Doxtad provided the Board with an overview of the draft Study, Issue Analysis of Children’s Materials Funding, proposed by the Board at its September meeting.

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

5. RTC: Authorization to Accept $1,000 California Stories Uncovered Grant from the California Council for Humanities and Budget Modification 9

Director Johnson provided a brief overview of the Report to Council.  The RTC will be presented to Council at their Tuesday, October 19 meeting.

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

NON-AGENDA ITEMS AND COMMENTS

• STAFF ORAL COMMENTS

Director Johnson noted the following:

• Library staff will begin the FY 04/05 Budget and Service Level Reduction Implementation Plan.
• A RTC regarding the future of Sc[i]³ will be presented to Council on Tuesday, October 19.  Boardmembers will be provided with copies of the RTC and are welcome to address the Council at their meeting.
• The library experienced a system hardware failure the weekend of September 18 which affected the catalog system.  Library staff was required to checkout library materials manually beginning Saturday through Monday morning.  Information about items checked out and checked in for a period of time was lost causing problems for staff and customers.
• RTC 04-358 Authorization for Sunnyvale Public Library to Accept $25,000 Global Language Materials Grant, and Budget Modification No. 10 will be presented to Council on Tuesday, October 19.
• Breast cancer awareness program is scheduled for Saturday, October 9 at 11 a.m., the Mayor will issue a proclamation at the Council meeting of October 5, 2004.
• Library Management will be meeting with Facilities Management regarding the Library HVAC project to provide input in the preparation of the Request for Proposal.  Work is expected to begin Spring of 2005.
• The library experienced a flood near circulation the weekend of September 18.  Library staff is working with Facilities Management and the janitorial services company to determine the cause.
• Library staff celebrated Employee Week September 19-25. 
• Measure SB 1161 the California Reading and Literacy Improvement and Public Library Construction and Renovation Act of 2006 has been approved by the Governor.  If approved by the voters $600,000,000 will be available for library construction projects.
• An Interim Library Director has not been assigned at this point.  However, recruitment for a permanent Director is underway.
• Boardmembers Flaherty, Anderson, Griffith and Meagher will be attending the annual California Library Association conference scheduled to be eld November 12-15 in San Jose.
• The next Board meeting is Monday, November 1 at 7 p.m. in Council Chambers.
• Program flyers and announcements were distributed.

INFORMATION ONLY ITEMS: None

ADJOURNMENT: 8:40 p.m

Respectfully submitted

Victoria L. Johnson
Director of Libraries