1.	CALL TO ORDER: The meeting was called to order by Vice Chair Pam Anderson at 7:30 p.m.  The following members answered roll call: Tom Flaherty, Robert Harms and Roland Wanigatunga.  Staff members present: Director of Libraries Victoria Johnson and Recording Secretary Sandra Barajas. Tom Flaherty moved to excuse William Soby’s absence; seconded by Robert Harms; motion carried unanimously.
2.	AGENDA APPROVAL: Robert Harms moved to approve the agenda as presented; seconded by Roland Wanigatunga; motion carried unanimously.
3.	APPROVAL OF MINUTES OF 09/08/03 MEETING: Tom Flaherty moved to approve the minutes as presented; seconded by Robert Harms; motion carried unanimously.
4.	PUBLIC INPUT: None.
5.	NEW BUSINESS:
	a.		RTC: Proposed Revisions to Council Co Sponsorship Policy - "Study Issue" Director of Parks & Recreation Robert Walker presented a brief overview of the Report To Council: Proposed Revisions to Council Co Sponsorship Policy.  Staff is recommending the elimination of Council's existing "Co- Sponsorship Policy" and the establishment of a new "Partner With Outside Organizations Policy."  A study session will be held October 14, 2003 and the Report to Council will be presented to City Council on October 21, 2003.  Discussion ensued regarding the process in filing for Co-Sponsorship, staff workload if new policy is approved and rental fees for use of facilities.  After discussion, Robert Harms moved to recommend to City Council Alternatives #1 and #2 which approves "Partnerships with Outside Groups" policy and eliminates Council's existing "Co-Sponsorship Policy" as of July 1, 2004; seconded by Tom Flaherty; motion carried unanimously.
6.	WORK STUDY PROGRAM:
	a.	Library Catalog Replacement Update: Supervising Librarian Marsha Pollak provided the Board with a brief history of the Inlex catalog and an overview on the status of the Replacement of the Online Integrated Library System Non-Routine Project.  Discussion ensued regarding software capabilities of Sirsi and Innovative systems, project budget and the process staff utilizes in selecting a vendor.
7.	OLD BUSINESS:
	a.	Develop Study Issues for Council Consideration: The Board reviewed an updated study issue paper regarding future library facility needs.  Discussion followed regarding wireless capabilities in the library.  Further discussion will continue at the November 3rd board meeting.  Tom Flaherty moved to approve Study Issue: Assess Future Library Facility Needs - Workplan Implementation to be presented to City Council; seconded by Robert Harms; motion carried unanimously.
8.	SAB (System Advisory Board) REPORT: None.
9.	CHAIRPERSON’S REPORT: Vice Chair Anderson shared with the board and staff brochures/handouts from the City of Pleasanton Public Library.
10.	DIRECTOR’S REPORT:
	Director Johnson noted the following:
	-	Supervising Librarian Sharon Kornhaus gave birth to a son this weekend.  While Sharon is away, Librarian Steve Sloan will be Acting Supervising Librarian for Sc[i]3 and Public Relations.
	-	The Children's Summer Reading Program officially ended on September 7.  1,756 children signed up for the program and 81% read 10 books.  In addition, 295 teens signed up for the program and 65% finished 10 books.
	-	Children's Librarian Beth Nord is continuing her highly successful bi-lingual storytimes at the Riviera apartments in Sunnyvale.  These are given after school to children of all ages, and some teens in the apartment complex have stepped in to help.  Library staff also attended a poetry slam workshop at the Fremont High School in preparation for the Teen Read Week poetry slam program at the Sunnyvale Library on Wednesday, October 22.
	-	The City of Sunnyvale has launched a new website.  Boardmembers are encouraged to provide staff with feedback on the usability.
	-	Staff has begun to prepare for the pay-for-print software system.  On October 27, IT staff will install two computers and two printers for the networked print workstations.  On October 29, Pinnacle will install pay-for-print software on these workstations and on the approximately 36 personal computers.  Library staff will publicize and train patrons on the use of the new software during the month of November.  Beginning December 1st, patrons will be charged 15 cents per page printed with the exception of the Internet, Word and Database computers in the Children's area.
	-	Library use is increasing.  This summer, the number of visits to the library has increased by 19.2% and the number of items checked out has increased by 29% in a comparison of both of these statistics to the summer of 2002.  Currently 40% of items are checked out on the self-check machines.
	-	Program flyers and announcements were distributed.
11.	BOARD INPUT: Boardmember Harms commended staff for the well written "Sunnyvale Public Library has Something for Everyone" article which was featured in the Fall 2003 Quarterly Report.
12.	STAFF INPUT: Staff inquired if boardmembers are interested in having the Board of Library Trustees meetings commence at 7:00 p.m. rather than 7:30 p.m.  Boardmembers agreed meetings should commence at 7:00 p.m. if this is possible.  Staff will follow up with the City Clerk's office for confirmation and approval and will also contact Chair Soby for his input.
13.	AGENDA BUILDING: None.
15.	NEXT MEETING: 11/03/03, Council Chambers - City Hall 7:30 p.m.
16.	ADJOURNMENT: There being no further business, Tom Flaherty moved that the meeting be adjourned at 9:11 p.m.
	Respectfully submitted:
	Victoria L. Johnson
	Director of Libraries