DRAFT MINUTES
SUNNYVALE board of Library Trustees
November 6, 2006
The Board of Library Trustees met in regular session in the Library Program Room, 650 West Olive Avenue at 7:03 p.m. with Jim Griffith presiding.
ROLL CALL
PRESENT: Chair Jim Griffith
Vice Chair John Lilly
Boardmember Kathy Meagher
Boardmember Narendra Pathak
STAFF PRESENT: Deborah L. Barrow, Director of Libraries
Susan Denniston, Administrative Librarian
David Lewis, Director of Parks and Recreation
Sam McBane Mulford, Principal, ABA
Sandra Barajas, Recording Secretary
SCHEDULED PRESENTATION: None.
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PUBLIC ANNOUNCEMENTS: |
None. |
CONSENT CALENDAR:
1.A) Approval of Draft Minutes of 10/2/06
1.B) Approval of Agenda
Boardmember Pathak moved, and Vice Chair Lilly seconded, approval of items 1.A and 1.B as presented. Motion carried unanimously.
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CITIZENS TO BE HEARD: |
None. |
PUBLIC HEARINGS/GENERAL BUSINESS:
2. Library of the Future Needs Assessment and Plan of Service:
Director Barrow provided an overview of the preliminary draft Library of the Future Needs Assessment and Plan of Service study. The Needs Assessment includes Sunnyvale demographics, population, ethnicity/race, benchmarking statistics for California and neighboring libraries, school district statistics, and population estimates over the next 20 years. The Plan of Service includes vision statement, mission statement, budget estimates over the next 20 years, staffing levels, and various examples of service distribution points.
Chair Griffith opened the public hearing at 7:25 p.m.
Thomas Flaherty stated he was pleased to know that a draft of the Needs Assessment and Plan of Service was being presented. He thanked Library staff and the Board for their work on this study. He inquired about the availability of the report for the public.
Director Barrow stated that the study would be available when ready for Council and for discussion at the December 18, 2006 Library Board of Trustees meeting.
Wilma Chu stated she is supportive of the expansion of the Library with a focus on Children’s Services and connecting with the City’s school district.
Chair Griffith stated that emphasis throughout the process has been the Children’s and Teen area.
Chair Griffith closed the public hearing at 7:27 p.m.
Discussion ensued regarding current operating budget, estimation of square feet and full time equivalent staff needed, benchmarking of neighboring libraries, and green technology.
3. Preliminary Discussion of Workplan Calendar for 2007:
Director Barrow provided a brief overview of the draft 2007 workplan calendar. After brief discussion, it was decided that National Library Week will be discussed at the March 5 meeting and Legislative Issues will be discussed at the March 26. A revised workplan calendar will be reviewed at the January Board meeting.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
4. Library Fee Review:
Director Barrow provided the Board with a brief overview of the fines and fees. Discussion ensued regarding philosophy of fines and fees, maximum limit for fines and fees, the 50 cent fee for holds, and threshold for sending accounts to collection. Chair Griffith requested that this item be reviewed at the December meeting along with fines and fees of neighboring libraries.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
5. Review Study Issue: Consider Options for Use of Raynor Activity Center:
Director Barrow provided the Board with a brief overview of the Parks and Recreation proposed Study Issue regarding use of the Raynor Activity Center. Currently the Friends of the Sunnyvale Public Library and the Philatelic Library utilize space at this facility.
Chair Griffith opened the public hearing at 8:30 p.m.
Alex McKale, President of the Friends of the Library stated that they use this facility for storage of books and to host book sales. Changes would have an impact on the Library, as well.
Board member Lilly inquired how much space is used by the Friends.
Mr. McKale indicated they utilize two classrooms which are approximately 980 square feet.
Roger Skinner, President of the Philatelic stated that they use this facility for storage and for their reference/lending collection.
Chair Griffith inquired how much space is used, use of the collection, and operating hours.
Mr. Skinner stated that approximately a dozen patrons visit during the week, it is open 24 hours during the week, and that the Philatelic Library is run by volunteers.
Chair Griffith closed the public hearing at 8:39 p.m.
6. Customer Appreciation Day – Saturday, December 2:
Director Barrow informed the Board that the annual Library Customer Appreciation Day will be held on Saturday, December 2 from 10 a.m. to 2 p.m. Board members signed up for a one hour slot to talk with members of the public about Library matters.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
NON-AGENDA ITEMS AND COMMENTS
· BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS
Board member Lilly thanked public members and speakers for attending the Board of Library Trustees meeting.
Board member Meagher praised staff for their work in acquiring the new self check machines, they are very nice.
Board member Pathak attended, along with 15,000 participants, the 2006 Hindu Sangan. He provided Board members with a brochure of the event.
Chair Griffith mentioned that the next Friends of the Library Book Sale is scheduled for Saturday, December 2 in the Library Program Room.
· STAFF ORAL COMMENTS
Director Barrow noted the following:
§ Homestead High School hosted the first annual inter-district teacher dodgeball tournament as a fundraiser for the Sunnyvale Public Library of the Future for teen space and materials. Fremont, Lynbrook, Cupertino, Monta Vista, and Homestead High School participated in the fundraiser.
§ Library staff participated in the Community Visioning meeting on Saturday, October 28 at the Community Center.
§ The donated display case in honor of Mr. & Mrs. Shankle by their children was unveiled on Friday, November 3.
§ Council has approved the RTC regarding the Live Homework Help grant.
§ The Library received a Local Library Web Site Improvement Grant award from Infopeople. The Non-Hosted award provides Web design training through an online course, up to 20 hours of time where consultants review and provide feedback on the Library’s Web site, and access to professionally designed templates.
§ Internet scheduling softeware is now installed on all public Internet computers, the vendor will be onsite soon to make corrections and improvements.
§ Library and Information Technology staff met with Metrofi to discuss troubleshooting. A transporter is proposed to be placed on the Library’s roof top to improve reception.
§ Marketplace project is ongoing and is in its final stages.
§ Next Board meeting is scheduled for Monday, December 18 in Council Chambers.
INFORMATION ONLY ITEMS: None.
ADJOURNMENT: 8:42 p.m.
Respectfully submitted,
Deborah L. Barrow
Library Director