DRAFT MINUTES
SUNNYVALE board of Library Trustees
NOVEMBER 1, 2004
The Board of Library Trustees met in regular session in Council Chambers, 650 West Olive Avenue at 7:00 p.m. with Pam Anderson presiding.
ROLL CALL
PRESENT: Chair Pam Anderson
Vice Chair Roland Wanigatunga
Kathy Meagher
Jim Griffith
Thomas Flaherty
STAFF PRESENT: Susan Denniston, Interim Director of Libraries
Sandra Barajas, Recording Secretary
Steve Sloan, Supervising Librarian
Ellen Giarrizzo, Administrative Assistant/Circulation Manager
SCHEDULED PRESENTATION: None
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PUBLIC ANNOUNCEMENTS: |
None
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CONSENT CALENDAR:
Chair Anderson requested that item 1.B be pulled from the Consent Calendar and considered separately. Boardmember Griffith moved, and Boardmember Flaherty seconded, approval of the Consent Calendar with the exception of item 1.B. The motion carried unanimously.
1.A. Approval of Draft Minutes of October 4, 2004 Meeting
Boardmember Griffith moved, and Boardmember Flaherty seconded, approval of draft minutes.
1.B. Approval of Agenda
Boardmember Meagher, and Boardmember Wanigatunga seconded, to move item 4 of the agenda to be presented as item 3. Motion carried unanimously.
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CITIZENS TO BE HEARD: |
None. |
PUBLIC HEARINGS/GENERAL BUSINESS:
2. Council Action related to Elimination of Sc[i]3
Steve Sloan, Supervising Librarian of Sc[i]3 and Public Relations, provided the Board with an update on RTC: 04-378 Consideration of the Elimination of Sc[i]3 – the Sunnyvale Center for Innovation, Invention, and Ideas. At their October 19 meeting, City Council voted to eliminate Sc[i]3. On October 20, Mayor Howe requested that RTC: 04-378 be reconsidered at the October 26 City Council meeting. During that meeting the RTC was deferred to November 9. Discussion ensued regarding future fundraising events, Sc[i]3 budget, feedback from supporters of Sc[i]3, and key points to be included in statement to City Council during public hearing. Boardmember Griffith volunteered to speak on behalf of Board position should Chair Anderson be unavailable.
Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.
Boardmember Griffith moved, and Chair Anderson seconded, that the Board recommend the elimination of Sc[i]3 and appoint Chair Anderson to present formal position of the board to Council. The motion carried 3 yes and 2 no.
3. Library Fee Review
Interim Director Denniston provided the board with a brief overview of current library fines and fees. Discussion ensued regarding patron feedback, fee, and loan limit of feature videos and DVD’s. Circulation Manager Giarrizzo responded to questions concerning fines and fees.
Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.
4. Preliminary Discussion of Workplan Calendar for 2005
The preliminary Workplan Calendar for 2005 was reviewed. Discussion ensued regarding topics for presentations that the Library Board would like to have added to the workplan.
After discussion, boardmembers presented the following suggestions:
- Integrated Library System
- Wireless Access
A revised Workplan will be discussed at the December meeting and the final Workplan Calendar will be reviewed and approved at the January Board meeting.
Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.
5. Study Issues – Board Comments for Council
Discussion ensued regarding key points to be included in the statement to Council during the Study Issues public hearing.
Boardmember Flaherty moved, and Boardmember Griffith seconded, appointment of Chair Anderson to present to Council the position of the Board regarding Study Issues Assess Future Library Facility Needs and Analysis of Children’s Materials Funding. The motion carried unanimously.
6. Budget Issue
Interim Director Denniston informed the Board that library staff is preparing a Budget Issue paper to request the acquisition of a van for the purpose of outreach services.
NON-AGENDA ITEMS AND COMMENTS
Boardmember Flaherty provided a brief overview of the Silicon Valley Library System/Peninsula Library System Advisory Board meeting.
Interim Director Denniston noted the following:
§ Administrative Librarian Susan Denniston has been appointed Interim Library Director. Recruitment for a permanent Library Director is currently underway.
§ The Director of Human Resources resigned from his position effective October 29 and the City Attorney resigned from her position effective October 15.
§ The annual Library Leadership Team Retreat day was held Thursday, October 28 with motivational speaker Joan Frye Williams.
§ The Public Library Funds certification has been completed; it is currently estimated that the Sunnyvale Library will receive $52,349.
§ Boardmembers Griffith, Meagher and Flaherty participated with library staff in the annual Public Safety Pancake Breakfast on Saturday, October 9. The event raised $4,573 for the Alisa Ann Ruch Burn Foundation.
§ The Board of Library Trustees will be featured in the Winter Quarterly Report.
§ The library newsletter exclusively for Sunnyvale teachers, Public Library Connection, is set to make its debut. The newsletter is an attempt to forge better communication between the library and Sunnyvale schools.
§ The annual Years of Service event was held on Thursday, October 7 and 146 employees were honored including 29 library employees.
§ The next Board meeting is Monday, December 6 at 7 p.m. in Council Chambers.
§ Program flyers and announcements were distributed.
INFORMATION ONLY ITEMS: None
ADJOURNMENT: 8:45 p.m
Respectfully submitted,
Susan Denniston
Interim Director of Libraries