|
1. |
CALL TO ORDER:
The meeting was called to order by Vice Chair Pam Anderson at 7:00 p.m. The following members answered roll call: Tom Flaherty and Robert Harms. Chair William Soby arrived at 7:04 p.m. Staff members present: Director of Libraries Victoria Johnson and Recording Secretary Sandra Barajas. |
|
|
|
|
2. |
AGENDA APPROVAL:
Robert Harms moved to approve the agenda as presented; seconded by Tom Flaherty; motion carried unanimously. |
|
|
|
|
3. |
APPROVAL OF MINUTES OF 10/06/03 MEETING:
Robert Harms requested that the date for item #3 be corrected from "08/04/03" to "09/08/03". Tom Flaherty moved to approve the minutes as amended; seconded by Robert Harms; motion carried unanimously. |
|
|
|
|
4. |
PUBLIC INPUT: None. |
|
|
|
|
5. |
NEW BUSINESS: |
|
|
a. |
Community Outreach Planning:
During the 2002 calendar year, the board voted unanimously to participate with library staff at three community events. Discussion ensued regarding role of library boardmembers in the community and selection of events that would require board participation.
After discussion, boardmembers presented the following suggestions:
1. Art & Wine Festival
2. National Night Out
3. Chamber of Commerce - Business Expo
4. Health & Safety Fair
5. Public Safety Pancake Breakfast
6. National Library Week
Pam Anderson moved to participate in National Library Week and the Public Safety Pancake Breakfast; seconded by Robert Harms; motion carried unanimously. The board will select the third community event after further review of the Art & Wine Festival and the Chamber of Commerce Business Expo. |
|
|
|
|
6. |
WORK STUDY PROGRAM: |
|
|
a. |
Preliminary Discussion of Workplan Calendar:
The preliminary Workplan Calendar for 2004 was reviewed. Discussion ensued regarding the types of presentations the Library Board would like to have added to the workplan.
After discussion, boardmembers presented the following suggestions:
- USA Patriot Act Update
- Study Issue Update
Boardmember Anderson requested that the board be provided with feedback cards regarding library fees during the Library Fee Review presentation. It was also agreed that the library will provide the board with informational presentations throughout the year such as Adult Programs and Public Relations Plan.
A revised Workplan will be discussed at the December meeting and the final Workplan Calendar will be reviewed and approved at the January Board meeting. |
|
|
|
|
|
7. |
OLD BUSINESS: |
|
|
a. |
Review Council Study Issues:
Director Johnson provided the board with a brief status update on the suggested study issue regarding Wireless Access. The Department of Information Technology recommends that the project be listed as a Non-Routine item during Fiscal Year 04/05 for the Department of Libraries since the city has already implemented wireless technology in the Department of Public Safety this issue does not appear to need further study. It may be possible to add Wireless capability when the new catalog is installed. Director Johnson agrees with this recommendation and believes that it is feasible during Fiscal Year 04/05. After discussion, the board agreed that this item not be submitted as a Study Issues. |
|
|
|
|
8. |
SAB (System Advisory Board) REPORT: None. |
|
|
|
|
9. |
CHAIRPERSON’S REPORT: None. |
|
|
|
|
10. |
DIRECTOR’S REPORT: |
|
|
Director Johnson noted the following: |
|
|
- |
In October, Supervising Librarian Sharon Kornhaus gave birth to a son, Acting Senior Office Assistant Michelle Chavez gave birth to a daughter and Casual Librarian Dorothy Chang gave birth to a son. |
|
|
- |
The library will be closed on Tuesday, November 11 for the annual library Staff Development Day. The focus of this year's program will be customer service. |
|
|
- |
Library staff has been trained in the Pay for Print System and will spend November publicizing this new service and preparing the public for printing fees in December. |
|
|
- |
The Van-Ahn Vo Ensemble program will be held at the library in the Main Hall on Sunday, November 9 beginning at 5 p.m. Enjoy music from Vietnam played on Vietnamese instruments such as the dan tranh (16-string zither), bau (monochord) and the dan tam thap luc (36-string hammered dulcimer). |
|
|
- |
The library participated in the Fremont High School Career Day which was held on Thursday, October 30. |
|
|
- |
Library Specialist III Gael Webster announced that she will be retiring in November and Library Specialist III Angie Miraflor has resigned from her position. Angie and Gael will continue to assist the library on a casual basis. |
|
|
- |
The Request For Proposal for the new library integrated automation system has been sent out to vendors Sirsi and Innovative Interfaces, Inc. |
|
|
- |
Program flyers and announcements were distributed. |
|
|
|
|
11. |
BOARD INPUT:
Boardmember Harms inquired about the MicroSoft Word, Excel and PowerPoint programs/classes which are being offered to library users during the month of November. |
|
|
|
|
12. |
STAFF INPUT: None |
|
|
|
|
13. |
AGENDA BUILDING: None. |
|
|
|
|
15. |
NEXT MEETING: 12/01/03, Council Chambers - City Hall 7:00 p.m. |
|
|
|
|
16. |
ADJOURNMENT: There being no further business, Tom Flaherty moved that the meeting be adjourned at 8:43 p.m. |
|
|
|
|
|
Respectfully submitted: |
|
|
|
|
|
|
|
|
|
Victoria L. Johnson |
|
|
Director of Libraries |
|
|
|
|
|