DRAFT MINUTES
SUNNYVALE board of Library Trustees
NOVEMBER 7, 2005
The Board of Library Trustees met in regular session in Council Chambers, 650 West Olive Avenue at 7:05 p.m. with Jim Griffith presiding.
ROLL CALL
PRESENT: Jim Griffith
Thomas Flaherty
John Lilly
Kathy Meagher
Roland Wanigatunga
ABSENT:
STAFF PRESENT: Deborah L. Barrow, Director of Libraries
Jane Dimpel, Acting Recording Secretary
Elizabeth Wachter, Supervising Librarian (Children’s Department)
SCHEDULED PRESENTATION: None
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PUBLIC ANNOUNCEMENTS: |
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CONSENT CALENDAR:
1.A) Approval of Draft Minutes of 10/3/05
1.B) Approval of Agenda
Boardmember Flaherty moved, and Boardmember Wanigatunga seconded, approval of Items 1.A and 1.B as presented. Motion carried unanimously.
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CITIZENS TO BE HEARD: |
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PUBLIC HEARINGS/GENERAL BUSINESS:
2. Draft RTC: Authorization to Accept $10,000 Grant Funds from the Satterberg Foundation for Tales for Tots Increasing Storytimes to Young Children in Child Care Centers and Family Day Care Provider Homes and Budget Modification No. 8.
Deborah Barrow introduced Supervising Librarian Elizabeth Wachter who explained that the Satterberg Foundation is a family foundation with a mission to enrich the communities in which their members live. This grant will be used to send Children’s Librarians to preschools and home day cares in Sunnyvale to share stories, songs and puppets with the children and their caregivers.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
Boardmember Wanigatunga moved, and Boardmember Lilly seconded for the Board to recommend to City Council Alternative #1, which approves the use of Satterberg Foundation funds for Tales for Tots: Increasing Storytimes to Young Children in Child Care Centers and Family Day Care Provider Homes because it is budget neutral and helps children in the community. The motion carried unanimously.
3. Fines and Fees Review
Deborah Barrow asked that the Board review the information provided on Library Fines & Fees. Discussion ensued regarding when Library privileges are revoked and how these funds are taken into account at budget time.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
Boardmember Flaherty moved, and Boardmember Wanigatunga seconded to maintain the current fines and fees levels with inflationary factors as required by the city. The motion carried unanimously.
4. Policy CI-17: Replacement of Lost or Damaged Library Materials with an Identical Item
Deborah Barrow explained that this library policy allows patrons to bring in an identical item to replace lost items as long as the replacement is in excellent condition. The patron still pays a replacement cost as defined in the current Sunnyvale Fee schedule.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
Boardmember Lilly moved, and Boardmember Wanigatunga seconded approval of Library Policy CI-17, Replacement of Lost or Damaged Library Materials with an Identical Item as presented. Motion carried unanimously.
5. Preliminary Discussion of Workplan Calendar for 2006
The Board was provided with a Draft Workplan Calendar for 2006. Some changes were discussed, and a revised Workplan is to be provided at the December 5, 2005 Board meeting.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
6. Library of the Future Priority Level for Study Issues
Two Council Study Issues which have been approved by City Manager Amy Chan were distributed to the Library Board for approval.
A. LIB-01C: Library of the Future (Formerly Assess Future Library Facility Needs)
Discussion ensued regarding the timeline of the initial Needs Assessment Study and priorities of this issue.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
Boardmember Lilly moved, and Boardmember Meagher seconded approval and support for LIB-01C: Library of the Future, with a recommendation to accelerate the schedule to May, 2006. Motion carried unanimously.
B. LIB-01: Status of Internet Access Service Delivery at the Library.
The Board suggested that if deficiencies in Internet Access are identified, recommendations for remedies should be included in the study.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
Boardmember Lilly moved and Boardmember Flaherty seconded approval and support for LIB-01 Status of Internet Access Service Delivery at the Library, as stated. Motion carried unanimously.
7. Board Representation at Council Study Issue Workshop on 12/13/05 at 7:00 pm.
Board Chairman Jim Griffith plans to attend the Council meeting to speak on the Study Issues.
Boardmember Lilly moved and Boardmember Flaherty seconded the motion to authorize Chair Griffith to represent the Library Board of Trustees at the 12/13/05 Council Study Issue Workshop.
8. Caltac Training
Chair Griffith advised that he will not be able to attend the Caltac Board Training scheduled for Saturday, November 12, 2005, due to conflicting obligations. He will discuss alternative dates with Caltac trainer Deborah Doyle, and get back to other boardmembers and staff.
NON-AGENDA ITEMS AND COMMENTS
Boardmember Meagher advised that Customer Appreciation Day was on Saturday, December 3, and that Boardmembers would be interested in volunteering in two- hour blocks of time from 10 am to 6 pm. A message will be circulated with a schedule for volunteers.
Director Barrow noted the following:
§ A Delegation from China is scheduled to visit Sc[i]3 on Tuesday, November 8, 2005. They are interested in Intellectual Property in the United States and are also taking IP classes and touring local IP companies.
§ Amanda Putnam with the USPTO has advised that she will be visiting Sc[i]3 within the next month.
§ The Einstein Programs are going very well, with good participation at very interesting events.
§ The Telephone Renewal System is now in place.
§ Staff is working on final details to activate Link+ to accommodate patron requests for materials from other libraries.
§ SVLS has asked that Sunnyvale share our expertise in cataloging foreign materials for a nominal fee.
§ The IT Department is continuing to replace computers and monitors.
§ Staff is working on the Marketplace Project to shape up the entrance of the library. The Board will receive a progress report next month.
§ Staff Development Day on 11/11/05 will provide staff with customer service training.
INFORMATION ONLY ITEMS: None
ADJOURNMENT: 8:20 p.m.
Respectfully submitted,
Deborah L. Barrow
Library Director