DRAFT MINUTES
SUNNYVALE board of Library Trustees
December 18, 2006
The Board of Library Trustees met in regular session in Council Chambers, 650 West Olive Avenue at 7:02 p.m. with Jim Griffith presiding.
ROLL CALL
PRESENT: Chair Jim Griffith
Vice Chair John Lilly
Boardmember Kathy Meagher
Boardmember Narendra Pathak
STAFF PRESENT: Deborah L. Barrow, Director of Libraries
Sandra Barajas, Recording Secretary
SCHEDULED PRESENTATION: None.
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PUBLIC ANNOUNCEMENTS: |
None. |
CONSENT CALENDAR:
1.A) Approval of Draft Minutes of 11/6/06
1.B) Approval of Agenda
Boardmember Pathak moved, and Vice Chair Lilly seconded, approval of items 1.A and 1.B as presented. Motion carried unanimously.
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CITIZENS TO BE HEARD: |
None. |
PUBLIC HEARINGS/GENERAL BUSINESS:
2. Workplan Calendar:
Director Barrow provided a brief overview of the revised 2007 workplan calendar. Library of the Future Study will be added to the January 8 meeting. The Board will review the final workplan calendar at their January Board meeting.
Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.
3. Library Fee Review:
Director Barrow provided a brief overview of recommendations to the Sunnyvale Library fines and fees. Suggested recommendations to the Library fines and fees include:
- Removal of out of state residents statement
- Reduce processing fee for pamphlets, periodicals, paperback and board books to $1.60 plus replacement cost
- Cost for photocopies and Microfilm prints are part of the City’s contract with the vendor and are not part of the fine and fee schedule. Therefore, removal from the Library fee schedule.
Chair Griffith opened the public hearing at 7:15 p.m.
Sparky Cohen spoke against the Library’s reserve/hold fee and inquired when the fee would be removed from the Library fee schedule.
At the moment Library staff does not recommend removing the reserve/hold fee from the Library’s fee schedule. However, Mr. Cohen’s suggestion will be taken in to consideration during the next budget cycle.
Vice Chair Lilly informed Mr. Cohen that he could obtain reserve items free through the Library’s Link+ system.
Chair Griffith closed the public hearing at 7:23 p.m.
Vice Chair Lilly moved, and Board member Pathak seconded, approving recommended changes to the Library’s fee schedule as presented. Motion carried unanimously.
4. RTC: Authorizations to Accept an Infopeople Local Library Web Site Improvement Project and Professionally Designed Graphic Templates:
Director Barrow provided the Board with an overview of the draft RTC. The grant involves online learning course, expert review of the Library web site and work between Library staff and consultants. No monetary amount is involved. The RTC will be presented to Council at their January 9 meeting.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
Vice Chair Lilly moved, and Board member Meagher seconded, to recommend to Council alternative #1 which accepts the Infopeople Local Library Web Site Improvement Grant to Provide Access to an Online Learning Course, Expert Review of the Library Web Site, and Professionally Designed Graphic Templates. Motion carried unanimously.
5. Customer Appreciation Day – Saturday, December 2:
Director Barrow thanked the Board for their participation in the annual Customer Appreciation Day on Saturday, December 2. Comments/suggestions from patrons included: dissatisfaction with WiFi capability in the Library, provide photo book marks, and expressions of appreciation for great service.
Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.
NON-AGENDA ITEMS AND COMMENTS
· BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS
None.
· STAFF ORAL COMMENTS
Director Barrow noted the following:
§ Council appointed Mr. Dennis “Jay” Shinseki to the Board of Library Trustees at their December 12 meeting.
§ At the November 12 California Association of Library Trustees and Commissioners (CALTAC) former Board member Roberta “Jackie” Harrison was presented with the CALTAC Member Emeritus award.
§ The RTC regarding the Library of the Future Study will be presented to the Board at their January 8 meeting. The RTC will be presented to Council at their January 23 meeting.
§ The Live Homework Help Grant is a great success with approximately 60 remote users during the month of November.
§ At their November 21 meeting, Council selected Otto Lee as the fifty-seventh Mayor of Sunnyvale. Anthony “Tony” Spitaleri was selected by Council to serve as Vice Mayor.
§ Internet scheduling software has been installed on all computers and is working more smoothly.
§ Four new self-check machines have been installed and are working well.
§ It is anticipated that new receptors will be placed near the Library to increase WiFi capability although there is discussion of a separate installation for the Library.
§ The tentative launch date for Ecommerce is scheduled for January 2007.
§ The Friends Holiday Book Sale earned approximately $2,600.
§ Santa Clara City and Santa Clara County Libraries were noted as the best in the Nation by Hennen’s American Public Library Ratings Index.
INFORMATION ONLY ITEMS: None.
ADJOURNMENT: 7:47 p.m.
Respectfully submitted,
Deborah L. Barrow
Library Director