DRAFT MINUTES
SUNNYVALE board of Library Trustees
DECEMBER 5, 2005 

The Board of Library Trustees met in regular session in Council Chambers, 650 West Olive Avenue at 7:05 p.m. with Roland Wanigatunga presiding.

ROLL CALL

PRESENT:                   Thomas Flaherty

John Lilly

Kathy Meagher

Roland Wanigatunga

ABSENT:                     Jim Griffith (Arrived 7:12 PM)

STAFF PRESENT:     Deborah L. Barrow, Director of Libraries

Jane Dimpel, Acting Recording Secretary

Christine Doxtad, Collections Development Manager

SCHEDULED PRESENTATION:       None

PUBLIC ANNOUNCEMENTS:

Jim Griffith arrived at 7:12 PM, and apologized for his late arrival due to a work-related emergency.  He presided for the balance of the meeting.

CONSENT CALENDAR:

1.A) Approval of Draft Minutes of 11/7/05

1.B) Approval of Agenda

CITIZENS TO BE HEARD:

Maria Pan, a Sunnyvale resident, spoke regarding computer facilities at the Library, and the need for additional word processing computers.  This will be taken under consideration by staff.

PUBLIC HEARINGS/GENERAL BUSINESS:

2. Library Marketplace:

Supervising Librarian Christine Doxtad provided a Powerpoint presentation on the Library Marketplace project showing ways in which other libraries display and promote their materials.  This project will include new displays and furnishings in the “New Books” section of the Library, and in part of the lobby area.  The plan should be completed in February and March, in April and May the furnishings will be ordered, and the project should be completed in June or July. 

3. Policy #AS-4 (CD-4) – Patron Objections to Library Materials:

Supervising Librarian Chris Doxtad explained that this updated library policy explains the way staff handles objections to library materials by the public.  If the patron is not satisfied, they may pursue the issue at a regular meeting of the Board of Library Trustees. 

Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.

4.  Approval of Workplan Calendar for 2006:

Director of Libraries Deborah Barrow presented a proposed Workplan Calendar with revisions that would accommodate Council schedules for the discussion of the status of Sc[i]³ and the Library of the Future.

Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.

5. Caltac Training:

Caltac Training for the Library Board of Trustees has been rescheduled for Saturday, February 4, 2006, from 9 AM to 12 PM, so that all Boardmembers and the Library Director will be available to attend.

NON-AGENDA ITEMS AND COMMENTS

• BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS

None

• STAFF ORAL COMMENTS

Director Barrow noted the following:

• Link Plus, a program which will allow Sunnyvale Library users access to collections at other Libraries and other Library users access to the collection at Sunnyvale Library is being installed.  It will be available to the public in the next couple of months.
• E-commerce, a program which will allow patrons to pay Library fines and fees on line is also being installed.
• Nine new restructured Library programs have been approved by the City Manager for the restructured 2-year budget.  Programs are being restructured, with the same dollar amount as 05-06, less the DVD, (feature film), deficit.  There will be a Fiscal hearing in late January or early February.
• On 11/29/05 PTDL Program Manager Amanda Putnam and PTDL Librarian Chris Black visited Sc[i]³.  There has not been an official response to the Sc[i]³ Foundation regarding the proposed move to Cogswell College, but it should be forthcoming very soon.  The USPTO was interested to know whether Sunnyvale  wanted to maintain their status as a PTDL (Patent and Trademark Depository Library).  Director Barrow advised that she and Library staff would be looking into this with regard to both costs and staff hours in order to make recommendations to the City Manager and Council.
• For the second consecutive year, the Library was awarded a PR Excellence Award by the California State Library Association, which was announced at the CLA Annual Conference in November.  This year the award was for the Between the Lines newsletter which is coordinated by Supervising Librarian Steve Sloan.
• Customer Appreciation Day at the Library on Saturday, December 3, was a great success.  Survey comments and statistics were made available to the Boardmembers.
• The Friends of the Library Special Holiday Book Sale which was also held on Saturday, December 3, was also very successful.  The Friends made $1800.00 at the booksale.
• The Council accepted the Satterberg Foundation grant at their meeting on November 22, 2005.
• Day in the District is scheduled for January 27 and February 3, 2006.  More information will be discussed at the next Library Board meeting on January 9, 2006 to coordinate possible attendance.

INFORMATION ONLY ITEMS:

Chair Griffith advised that he will attend the December 13, 2005, City Council meeting to discuss Library-related Study Issues.

ADJOURNMENT: 8:11 p.m.

Respectfully submitted,

Deborah L. Barrow

Library Director