DRAFT MINUTES
SUNNYVALE board of Library Trustees
December 6, 2004 

The Board of Library Trustees met in regular session in Council Chambers, 650 West Olive Avenue at 7:00 p.m. with Pam Anderson presiding.

ROLL CALL

PRESENT:                   Chair Pam Anderson

Kathy Meagher

Jim Griffith

Thomas Flaherty

STAFF PRESENT:     Susan Denniston, Interim Library Director

                             Sandra Barajas, Recording Secretary

SCHEDULED PRESENTATION:  None

PUBLIC ANNOUNCEMENTS:

Chair Anderson excused Boardmember Wanigatunga’s absence from the meeting due to illness.

CONSENT CALENDAR:

1.A. Approval of Draft Minutes of October 4, 2004 Meeting
1.B. Approval of Agenda 

CITIZENS TO BE HEARD:

None.

PUBLIC HEARINGS/GENERAL BUSINESS:

2. Preliminary Discussion of Workplan Calendar 2005

Suggestions from the November Board meeting have been incorporated into the Workplan for 2005 as follows:

• Integrated Library System: January
• Wireless Access: August 

Interim Director Denniston clarified for the Board that in calendar year 2005, the Board of Library Trustee meetings for the months of July and September will need to take place on the second Monday of the month due to city observed holidays.  Since the Planning Commission meets regularly on the second Monday of each month in Council Chambers, the Library Board will need to adjust their meeting time and/or location.  After brief discussion, Boardmember Griffith suggested that January Board Meeting Location & Time Finalized be added to the 2005 Workplan due to the possible city observed New Year’s Day holiday.  No action was taken at this time.

The final Workplan Calendar will be reviewed and approved at the January Board meeting.

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

3. Study Issue – Board Comments for Council on 12/07/04

Interim Director Denniston provided the board with a brief overview of the two Library Study Issues.  The Board was reminded that at their November 1 meeting they voted unanimously for Chair Anderson to address Council at the December 7 Council meeting.  Discussion ensued regarding key points Chair Anderson will present to Council.

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

4. Budget Issue Paper

Interim Director Denniston provided an update on the status of Budget Issue: Library Outreach Van.  The Satterberg Foundation has informed staff of the possibility of granting additional funds for the acquisition of the van during calendar year 2005.  Staff will inquire about the cost to maintain a van and continue to evaluate the feasibility of this project..

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

5. Library Customer Appreciation Day

The event is scheduled to be held from 2 – 5 p.m. on Sunday, December 12.  Boardmembers signed up for one hour slots to greet library customers with cookies, lemonade and a survey.  The survey will help capture “first impressions” information about the Library – how the building is seen and navigated by patrons.  The results from this survey will help library staff develop new signage.

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

NON-AGENDA ITEMS AND COMMENTS

• BOARDMEMBER ORAL COMMENTS

Boardmember Flaherty reported that the Board of Library Trustees attendance report presented to City Council at their November 9 meeting is inaccurate.  Staff will follow up.

 

Boardmember Griffith provided a brief overview of the November 9 Council meeting regarding the elimination of Sc[i]³ Services.

 

Chair Anderson and Boardmembers Griffith and Meagher presented brief overviews of the programs that they attended during the California Library Association Conference held in November 2004.

 

Boardmember Flaherty reported that the Silicon Valley Library System (SVLS)/Peninsula Library System Advisory Board will be meeting with the SVLS Administrative Council urging each of the Lidbrary Directors to assign a representative from her community to the Advisory Board.  

• STAFF ORAL COMMENTS

Interim Director Denniston noted the following:

• The tentative launch date for the new Integrated Library System is late April/early May.
• At their November 9 meeting Council approved funding for Sc[i]3 services through end of fiscal year.  Support groups have formed to discuss fundraising possibilities to fund Sc[i]3 services for Fiscal Year 05/06.  Mikio Ishimaru is coordinating the groups.
• The filing deadline for the Library Director position was November 29.
• The Friends of the Sunnyvale Public Library held a special holiday book sale on Monday, November 29 and raised nearly $1,000.
• In effort to highlight the Feature DVD/Video collection various promotions will be taking place.  During the holiday season “movie passes” are being sold.  In December two feature DVD’s or Videos can be checked out for $1.50, (2 for the price of 1).  In the January/February Quarterly Report issue there will be a quiz for patrons to complete with a free movie rental as the reward for correct answers. 
• The library experienced various fire alarm evacuations during the past week.  Facilities Maintenance staff has replaced faulty parts.
• Program flyers and announcements were distributed. 

INFORMATION ONLY ITEMS: None

ADJOURNMENT: 8:28 p.m. 

Respectfully submitted, 

Susan Denniston

Interim Library Director