CITY OF SUNNYVALE
SUNNYVALE BOARD OF LIBRARY TRUSTEES
Council Chambers - City Hall
Regular Meeting February 2, 2004 - 7:00 p.m.
MINUTES

1.	CALL TO ORDER: The meeting was called to order by Vice Chair Pam Anderson at 7:01 p.m.  The following members answered roll call: Roland Wanigatunga, Tom Flaherty and Robert Harms.  Chairperson Bill Soby arrived at 7:05 p.m.  Staff members present: Director of Libraries Victoria Johnson and Recording Secretary Sandra Barajas.
2.	AGENDA APPROVAL: Roland Wanigatunga moved to approve the agenda as presented; seconded by Tom Flaherty; motion carried unanimously.
3.	APPROVAL OF MINUTES OF 1/05/04 MEETING: Robert Harms moved to approve the minutes as presented; seconded by Roland Wanigutanga; motion carried unanimously.
4.	PUBLIC INPUT: None
5.	NEW BUSINESS:
	a.	RTC: Permission to Apply for NEH We the People Grant: Director Johnson reviewed Draft RTC: Permission to Apply for NEH We the People Grant with the Board.  The RTC will be presented to City Council at their February 10 Council meeting.  Boardmember Harms inquired about the titles of the classic books which would be acquired if the grant is approved.  Tom Flaherty moved to recommend RTC: Permission to Apply for NEH We the People Grant to City Council; seconded by Roland Wanigatunga; motion carried unanimously.
6.	WORK STUDY PROGRAM:
	a.	Review Feedback Cards: Director Johnson presented a review of Feedback Cards from July to December 2003.  Director Johnson noted a decrease of feedback cards in the "Access to Services and Materials – Security/Noise" category.  Discussion ensued regarding computer use, bike lockers, VTA schedules, library cards and the newspaper collection.
7.	OLD BUSINESS: None.
8.	SAB (System Advisory Board) REPORT: Director Johnson informed the Board that the next Administrative Council meeting is scheduled for February 19 at the Sunnyvale Library.
9.	CHAIRPERSON’S REPORT: None.
10.	DIRECTOR’S REPORT:
	Director Johnson noted the following:
	-	On Wednesday, January 21, the Library experienced a flood on the main floor due to a water valve in the mens restroom stuck on the open position.  The flood extended slightly beyond the periodicals desk, into the large print collection and into the basement.  The affected area was closed to patrons and staff while filing cabinets were relocated and the carpet was shampooed and air dried.  The area was available to the public on Saturday, January 24.
	-	At the February 3rd meeting of the City Council, there will be a discussion about the proposed revisions to the development and presentation of the FY 2004/2005 FY 2005/2006 annual budget and long-term financial plan.  The Boards and Commissions will be kept informed of the process.
	-	The 2004 Boards and Commissions Recruitment Plan was approved by the City Council on January 27th.  There are two seats on the Board of Library Trustees which will expire on June 30, 2004.  Those seats belong to Robert Harms and William Soby.  Recruitment will begin Monday, March 22nd, and final applications will be due by Friday, May 21st.
	-	The Santa Clara City Library will close in its temporary location at the end of the day on 6 pm on March 6.  There will be a Dedication Celebration on April 17th at the new Central Park Library from 1-4pm, and the doors will officially open to the public at 9 am on April 19th.
	-	A reminder that the CALTAC-sponsored workshop on Visibility, Advocacy, and 21st Century Library Service will be held at the Dr. Martin Luther King Library in San Jose on March 13, 2004.
	-	On Sunday, January 11 Public Safety notified the Library that they had received a bomb threat made against the Library.  An officer immediately responded; and after discussions with the manager-in-charge, decided that the call was most likely a false alarm.  In response, library staff invited a Public Safety officer to meet with the library managers to discuss appropriate assessment and response practices in the event of another bomb threat.  The managers will be reviewing emergency procedures with each of their divisions.
	-	Consideration of Co-Sponsored Groups Applications scheduled for the March Board meeting may be delayed due to Council approved changes to the system.
	-	Program flyers, articles and announcements were distributed.
11.	BOARD INPUT: Robert Harms announced that Friends member Glenn Frater passed away; the family has requested that in lieu of flowers donations be made to the Sunnyvale Public Library.  The Friends of the Sunnyvale Public Library held their annual luncheon on Saturday, January 31 and the guest speaker was Science Fiction writer Rudy Rucker.  He also shared an article with the Board from the Cupertino Courier regarding the Cupertino Library Foundation.   Boardmembers received a letter from library patron James E. Lincoln regarding cell phones in the library.  Director Johnson reviewed Library Policy A-63: Cell Phone Use at the Sunnyvale Library which was approved by the Board at their July 2003 meeting.  The board provided suggestions for staff consideration.  Chairperson Soby will respond on behalf of the board to Mr. Lincoln.   Pam Anderson reported that on January 23rd, she participated with Mountain View Library Director Karen Burnett, Acting Supervising Librarian Steve Sloan and Director Johnson in a visit to California State Assemblywoman Sally Lieber’s office in San Jose as part of the California Library Association’s Day in the District.  They met with Kimberly Williams, a Senior Field Representative, to request Assemblywoman Lieber to support the preservation of the already depleted PLF grant funds this year, upcoming bond legislation to fund library construction and the full funding of the VLF backfill at $4.1 billion.  They also encouraged her to oppose the Governor’s proposal to take an additional $1.34 billion on an ongoing basis from local governments in the form of ERAF payments.
12.	STAFF INPUT: None.
13.	AGENDA BUILDING: None.
14.	NEXT MEETING: 3/1/04, Council Chambers - City Hall 7:00 p.m.
15.	ADJOURNMENT: There being no further business, Robert Harms moved that the meeting be adjourned at 8:56 p.m.
	Respectfully submitted:
	Victoria L. Johnson
	Director of Libraries